@Lourie: I am happy to do either media or company relations or both of them
at once (which makes sense to me and was your suggestion anyway) along with
Isla. By and large I am generally on my own mission right now with regards
to contacting people and setting things up but I am happy to work it either
@Isla: Welcome back! I agree with you that we should meet up some time
soon to discuss media related things. And organising a media pack is
exactly one of the things I was thinking about earlier this week. It would
make our lives so much easier and the lives of people who want to organise
things in their own areas easier should they wish to send out a media pack
to their local newspaper or radio station about WLM. Please let me know
when would be good for you.
@everyone: I have been talking to Art South Africa again and they have
indicated that they would like to come on board as a sponsor/partner. They
said that they would like to assist us by helping to publicise us to their
20,000 readership (many of whom are photographers) as well as giving each
winner a subscription to their publication. They also said that they could
help us in setting up an exhibition here in Cape Town of the winning
photographs if we want and with connections to the art and photographic
community here in South Africa. On a related note, I am meeting up with
Gavin Furlonger about recruiting professional photographers as judges on
Monay. I also contact a few radio journalists and they said that they
would be happy to do an interview but a bit closer to the date. Which is to
say about a week before hand.
That's my update for now. What are your thoughts?
On 26 July 2012 14:50, Lourie Pieterse <louriepieterse(a)yahoo.com> wrote:
I agree with you regarding that we need more structure in our approach.
That is why I asked in the previous email whether you and Douglas will
handle the media relations. We should definitely add more structure,
because that way we will not duplicate work and I will stress less! :)
Maybe we should just stick as it was set out originally on the website:
. Find my
comments below. I agree with most of your remarks.
2) HWC did not specifically say for what prize that money is, but I assume
it is only for the WC. I see that it is possible to get an iPad for R5,300,
so I suggest that we tell them to buy the iPad and we can maybe make up the
R300. What do you think?
3) So far we have not decided on someone to handle the launch. Will you be
willing to lead this for us? We should definitely invite all of the
relevant parties and mention them.
4) Good comment, I agree. I am currently talking with Michael from HWC
regarding this, feel free to join the discussion. I posted a message about
this yesterday to the list:
5) I have already asked about the T-shirts, but HWC is not willing to
sponsor this. They say they have had bad experiences with such ventures.
Regarding the museum staff, I agree that there should be training. It is my
goal to have the documentation completed by Monday when Michael
will distribute it to the museum staff. They can then contact us with
any questions, which we can then also use to improve the documentation. As
far as I know most of these museums are open over the weekends, so I will
be willing to help with training at the bigger ones such as mentioned. I
believe that this will be the best use of time.
6) See previous comment.
7) Yes, this is indeed important. I leave it to you to decide on this,
because I do not have any experience in the field. Maybe we can then send
out the press release by Wednesday? I think this would be good, because
then it is the beginning of August. Only one month left! :()
8) Happy to hear that you have done so. Blessing offered to handle this,
so you can talk further with her regarding the mechanics.
9) Douglas took this discussion over from me, but I am sure that he
will appreciate your help. I spoke with David Hart, but I will forward you
the discussion. So also this link:
*From:* Isla Haddow-Flood <islahf(a)africacentre.net>
*To:* Lourie Pieterse <louriepieterse(a)yahoo.com>om>;
<dumisanin(a)iburst.co.za>za>; maarten deneckere <maartendeneckere(a)gmail.com>om>;
Douglas Scott <douglas.i.scott(a)gmail.com>om>; "davidrichfield(a)gmail.com"
*Sent:* Thursday, July 26, 2012 1:58 PM
*Subject:* Re: HWC meeting 2
An excellent meeting then! I have a few comments and have included them in
your emailed points below.
I do find the sporadic nature of this competition quite worrying with
several people crossing over different potential job descriptions like
sponsorship, publicity, marketing, etc. I feel that at the moment its a bit
of a free for all and due to many people being out of the country for
Wikimania unavoidable, but I would like to suggest that we all volunteer
a regional/national 'position' and work on that one, and then assist that
person with any leads or ideas we have. What do you think?
From: Lourie Pieterse
Reply-To: Lourie Pieterse <louriepieterse(a)yahoo.com>
Date: Mon, 23 Jul 2012 18:49:31 +0100 (BST)
To: "dumisanin(a)iburst.co.za" <dumisanin(a)iburst.co.za>za>, maarten deneckere
<maartendeneckere(a)gmail.com>om>, Douglas Scott <douglas.i.scott(a)gmail.com>om>,
"davidrichfield(a)gmail.com" <davidrichfield(a)gmail.com>om>, Isla Haddow-Flood
Subject: HWC meeting 2
I just posted this report to the list. As you can see, there is so much
Can you please lead the "attack" and
just get involved where possible?
This might also motivate others, as I am sure they are getting tired of
asking for help. We can make this competition
such a success, but we
put in it all.
> 1) I managed to get hold of the long sought
endorsement letter and
> logo. The letter is visible on our website and can be found
> here: http://wikilovesmonuments.co.za/wiki/Letters_of_support
> 2) HWC decided to provide us with R5000 for
use as the competition
> can either wire this money to us, or they could buy the reward
> then pass it on to us, the latter being the
least troublesome for them.
IHF: let them buy it, but perhaps we should suggest
what it could be ... A
voucher for photographic equipment or an iPad? Is this just for the Western
Cape segment, or the whole national one?
> 3) They wanted more information regarding the
competition launch, to
> gave them the decided upon date of 1
September. Andrew (CEO of HWC)
> that they would be willing to send someone to
the launch to say a few
> believe that we should invite a few people from their department,
> their efforts in helping us.
perfect, all our funders will have to be at both the launch and the
prize giving, we will need to include them in the press releases and all
> 4) They also started to work on a poster to
promote WLM that they will
> sending to 23 museums throughout the Western
Cape. This is very good
> and we should make use of it.
IHF: I think this is great, but please can we
have a look at it. There are
many things that need to be included and we need to make sure that all the
parties are covered correctly. Do you want me to take this up with
them/Andrew? I would also suggest that they design and carry flyers at
museums from the 1st September with info on the competition, what to take
photos of and how to frame it. So that anyone who visits the museum will be
able to contribute it throughout that month.
> 5) Each of these museums does have at least
one computer with internet
> and HWC are willing to ask the museum staff
to help with WLM on
> They are having a staff meeting soon, which
means that we should decide
> as possible on the exact methodology of that day.
IHF: that is great. We will
need to do a training session for those at the
museums. It would also help if the HWC would pay for t-shirts for the staff
so that our t-shirt bill is less!
> 6) It was also advised that we decide on a
few core participating
> Town, Worcester, George, Mosselbay) that will promote WLM heavily on
> Day. Should we decide on these museums, HWC
would assist us in this
IHF: Great. Again, training is necessary.
> 7) WHC also informed me that their contacts
at the daily newspapers are
> specifically for stories regarding Heritage Day, and that they will
> work with these contacts to get the needed exposure.
IHF: the sooner we get a
press release and media kit out the better. I
do this by Monday, and please supply what angles you think are necessary.
> 8) They also came up with the idea that we
should contact local
> schools to help us with the initial levels of
> way we will only get the best images to the
IHF: also a good idea. I have a contact at the Cape Town school of
photography. Will ask them. I also think we should speak to the photography
schools nationally to let them know about the competition and encourage
their students to get involved. Also all Unis.
> On the same day, I also managed to meet with
someone from the City of
> We previously met with them, and they are still very much interested in
> other good news is that I managed to convince them to make available
> they have in their possession. These maps are
very old, some dating
> 1895! The only agreement is that these maps
should be of such a
> it could not be used for commercial printing.
IHF: that is perfect. I can
take over this discussion if you wish? Who
you been speaking to? We can release the maps at 1200 res, 72 dpi. Good
enough to see on screen, but not online. Francis (our wikipedian in
residence) can batch upload the maps if you need us to do this.
These discussions are still in
> initial phases and I agreed to follow this up with them. In addition to
> they also have small articles already written
about a large amount of
> sites, and with correct discussions, they might also release these
> license to be used as article texts.
IHF: again, let me know how this goes as
we can help with the upload of
text to the correct article.
Finally, they are potentially interested
> sponsoring us for the competition, which I must also still follow up.
> I believe that these meetings went very well and that we have good
> support. I suggest that the following points are important and should be
> followed up immediately:
> 1) Decide on what we want to do with the R5000 made available by HWC.
> we decide on this, the sooner they can start working on it.
> 2) We should decide on the detail of the competition launch, as it is
> days away. We should create a guest list and
invite the high-ranking
> before their diaries are full.
> 3) In addition to the above, we should decide on who could speak at this
> and approach them early to ensure their availability.
> 4) Decide on the methodology of Heritage Day.
> 5) The documentation on our website should be completed, as we can then
> it to the museum staff. They can then indicate to us how to improve it
> can beforehand help them with potential
> 6) We should now already talk to the contacts at the newspapers and
> to the competition launch. If we keep them informed, we can enjoy much
> exposure during the competition.
> 7) The local photography schools should be approach for help with
> 8) We should also approach the City of Cape Town again and convince
> release the maps and the articles they
already have. Potentially we can
> them to sponsor the competition.
> As you all can see, there is so much that we still need to do before the
> competition! So if there is anywhere where you can help us, please
> and do so. If we want to make a success of
this we will need the
> everyone we can get.
> Kind regards
Douglas Ian Scott
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