Tom et al.,
Sending to the list as this discussion shouldn’t be
private. Unless
we start getting significant numbers of “too much traffic”
complaints, we should be discussing everything publically. (Sorry
guys, I don’t mean to be an arse…)
Fine with me.
Reply to the below, apologies if this sounds a little
adversarial,
I’m just trying to keep us focussed on what’s important:
OK; I'll use the same approach then. :)
#1 That was not a formal election and we are not at
this point a
formal board. Lets leave the bureaucracy behind until it’s legally
necessary.
It's something that will only take a few minutes, and it would be
good to have it recorded in the meeting notes.
#2 Assigning positions beyond those mandated by law
(that is to
say, secretary) at this point is a bit of a waste of time. We’re a
small board and it will generally be more efficient to assign jobs
on a case by case basis until after the AGM at which point many of
us may no longer be on the board and WMUK can start doing what it
was set up to do. Lets not play the “handing out basically
meaningless roles” game.
The rationale behind having 5 positions for 5 people is that it evens
out the workload, so that everyone has a main-stay useful thing that
they are doing. It doesn't preclude people from doing other things.
As a minimum, we need the three positions: chair, secretary,
treasurer. They may not be legally mandated, but meetings won't go
smoothly if we don't have a chair (as an example; the chair of course
will do more than that), we need someone who is in charge of the
actual paperwork, and we need someone who is in charge of opening the
bank account, and keeping track of any expenses that may occur as we
go along.
Membership was something that was notably weak in WMUK1, so it would
be good to have someone in charge of that. Communications (mainly
external) would also be useful, although the chair could conceivably
do that.
#3 Weekly meetings are fine, but they must not become
an excuse for
delaying decision making until the next meeting. This list and
general IRC should be fine for most of the required discussions.
The only circumstance when we should be forced to retreat to
meetings for decisions is when someone on the board objects to the
consensus decision and a board vote is necessary.
Weekly meetings would be good for keeping things going. I concur that
they must not be an excuse for delaying decisions, but on the flip
side we shouldn't rush things - so if things need to be delayed by a
week, so be it. There are other times that retreating in camera will
probably be required, e.g. discussion of new members where personal
info needs to be shared/discussed.
#4 This can wait a while. Once everything is squared
with chapters
committee we’ll get an internal wiki and at that point someone can
ask JamesF nicely to transfer the domain. (This has been much
discussed already.)
True, it can wait, but it would be good to make a start on it sooner
rather than later (although the same applies for everything else too...)
#5 The MoA and AoA are what we need to discuss.
They’ve been talked
about a fair bit on this list already, and I got the impression
that we’d agreed that we want to basically replicate the changes
made by Alison to the original template. If someone (Tango?
Alison?) has a list of these changes we can discuss them one by one
in the meeting. We also need to discuss the objectives. The
objectives list here
http://meta.wikimedia.org/wiki/
Wikimedia_UK_v2.0/Objectives is currently those of WMUK 1.0 with a
few that I shoved on the front last month. None of these have
really been discussed. We certainly won’t make a final decision at
the meeting (not least because everything has to be run past my
tame-barrister and any other legal advice we’re getting), but
there’s no reason we can’t have a good bash at a draft by the end
of it.
Yup; I agree that this is the main thing to discuss. Hearing Tango's
and Alison's comments (and anyone else's) on the standard MoA and AoA
we have on the meta at the moment would be great. Whether the board
meeting is the right place for an in-depth discussion of the MoA/AoA/
objectives is another question; wouldn't that best be done on this
list first?
The only other thing to discuss is whether there are
any strong
objections to the voting tallies becoming public. Perhaps this will
have to be our first board vote (though since the mini-“electoral
commission” are completely independent of us they are not at all
obliged to listen to anything we decide on the matter).
I think it would be good to have a (short?) discussion about this,
probably including people in #wikimedia-uk. I don't particularly care
either way, but at the same time I'm not entirely convinced by the
reasons you gave for wanting the tallies made public - perhaps you
can convince me?
From your email: 1. isn't a good reason, 2. if someone did resign,
what difference would knowing the tallies actually make? Bear in mind
that only the 5 of us made the 50% mark. 3. I would hope that people
would recognize that their votes at AGMs matter anyway, regardless of
the tallies from this election. 4. Is there anything we could learn
from the counts that we wouldn't figure out anyway?
Tom
Mike
From: Andrew Turvey [mailto:raturvey@yahoo.co.uk]
Sent: 01 October 2008 22:30
To: Kwan Ting Chan; Michael Peel; Mickey Conn; Tom Holden
Subject: WMUK Agenda
Mickey Conn <mickey.conn(a)gmail.com> said:
Some suggestions for the agenda:
*Chair, Secretary and Treasurer positions
*Timetable
*Mem/Arts
*Time and date of next meeting
What else do we need to ensure we cover?
Best,
Mickey
====
I think that's the main focus captured
#1 I think we should formally note the election results
#2 Positions - we've got five people so we could share the load
into five jobs:
Chair - organising meetings, communicating with community
Secy - communicating with Companies House, Tax authorities
Treasurer - open bank account, fund raising
Membership - promoting membership and processing applications
Communications - responding to external queries
#3 Timetable / Next meeting
I've suggested some changes here:
http://meta.wikimedia.org/wiki/
Talk:Wikimedia_UK_v2.0/Timeline#Some_Changes
Suggest we also set up a schedule of future meetings (weekly?)
#3 Board operations
Before we get down to discussing substantive business, I suggest we
take some time
to agree some guidelines on how we're going to be open with the
community. My suggestion was:
- Meetings open to the community (facility to go in camera if
necessary)
- Times published in advance
- Agendas published in advance
- Issues discussed with community on mail list / meta before coming
to Board
- Minutes of Decisions with reasons published on meta (minus
confidential info if appropriate)
#4 WMUK v1
Suggest we mandate someone to discuss transfering things over from
them (e.g. website)
#5 Mem&Arts
There hasn't really been much discussion on these, and I personally
haven't had a chance to read them in depth. Hence I suggest our
discussion on the Mem&Arts at this meeting should be limited to
high level principles (e.g. being a CLG) and mandate someone (the
secretary?) to lead a discussion on meta / the email list on the
main decisions to be made and then bring it back for decision to
the next meeting
There's my tu'p'orth
What do you think?
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