Thanks for the email Harry - I'm sorry to hear that people are worried
about our expenses policy. Any concerns should go to Jon.
I think that in this case, we weren't as clear as we could be when sending
out the initial email. I think that the policy is applied thoroughly and
fairly, and it's being used for this event.
We've been invited to speak at the conference for 20 minutes, on one day -
we're thus happy to cover expenses for that day. However, as we're not
actually required for the other days, I don't think that accommodation
overnight for anyone - staff or volunteer - would be in line with our
charitable objects.
We can fund people to speak at the conference, by all means: that would be
well within our objects (we'd be teaching people about Wikimedia). People
are welcome to stay for all three days on their own time, of course, but I
don't think that attending the entire conference is really something that
Wikimedia UK could fund using donor funds.
Richard Symonds
Wikimedia UK
0207 065 0992
Wikimedia UK is a Company Limited by Guarantee registered in England and
Wales, Registered No. 6741827. Registered Charity No.1144513. Registered
Office 4th Floor, Development House, 56-64 Leonard Street, London EC2A 4LT.
United Kingdom. Wikimedia UK is the UK chapter of a global Wikimedia
movement. The Wikimedia projects are run by the Wikimedia Foundation (who
operate Wikipedia, amongst other projects).
*Wikimedia UK is an independent non-profit charity with no legal control
over Wikipedia nor responsibility for its contents.*
On 25 September 2012 16:57, HJ Mitchell <hjmitchell(a)ymail.com> wrote:
I'm sure this isn't your fault, Hasina, but
this is something that's
getting on my nerves, and those of other volunteers. We have an expenses
policy (
http://uk.wikimedia.org/wiki/Finance_Policy_2012#Reimbursement_of_Expenses),
which specifies when the chapter will cover expenses and what expenses they
will cover. For people to start applying their own, contradictory policies
is only going to confuse matters and is likely to lead to the kind of
confusion that the office was (at least in part) established to prevent.
If the policy is inadequate, it should be modified, but until it is, it
should be applied to every case.
Harry Mitchell
http://enwp.org/User:HJ
Phone: 024 7698 0977
Skype: harry_j_mitchell
------------------------------
*From:* Hasina Khatun <hasina.khatun(a)wikimedia.org.uk>
*To:* UK Wikimedia mailing list <wikimediauk-l(a)lists.wikimedia.org>
*Sent:* Tuesday, 25 September 2012, 14:12
*Subject:* [Wikimediauk-l] CityCamp Coventry
Dear Wikimedians,
Wikimedia UK has been invited recently invited to an event in Coventry on
19 October - CiyCamp Coventry (
www.citycampcov.org.uk). CityCamp aims to
encourage and enable local government, businesses, community organisations
and academia to share knowledge, web technologies and experience to help
shape the future of Coventry.
This event will be held on Friday 19 October 2012 at 13:00 till Sunday 21
October 2012 at 16:30 at the City Council Offices. We have managed to get a
slot to speak on the Friday afternoon at 3pm, for 20 minutes. If anyone
is free and would like to discuss Wikimedia UK's work at this event, please
let us know as it would be great to engage with as many people as possible
about sharing knowledge.
We could be able to cover your travel, but not the accommodation, so this
might be an ideal opportunity for a person based locally. Please let me
know if your are free to attend the whole weekend or just to go and speak.
I will be looking forward to hearing back from you.
Hasina
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