um, you really should read the whole section before you say that as you have got it wrong.
You misunderstand me. If you give notice 21 days in advance, everything is fine (but you need to hurry). It's if you don't give notice and rely on the clause that says you don't have to if everyone agrees to it that you need to be able to contact people.
It is clear from recent posts to this list that some individuals might be positioning themselves as possible candidates for election to the Board. In that possibility may I draw people's attention to the following:
[snip quote]
Whilst it is highly possible that the present Directors will agree to set aside some part of the notice periods it would clearly not be acceptable for candidates to be 'sprung' on members at the last minute. Could those considering standing, therefore, please make themselves known to myself in order that all may be informed.
I did ask what you wanted to do about that, you must have missed it. We can't send written notification without being members, since it requires a member's signature, so if you're not going to do the paperwork until just before the AGM (which I have no problem with), it will be necessary for the Directors to recommend whoever wants to stand. I can send you the necessary information informally, however (what does Companies House require? Name, Address, DOB? Anything else?), is email sufficient?
It would also probably be of use to members if such possible candidates gave some detail as to their experience and capabilities for the task of being a Company Director, eg. appropriate qualifications, other directorships, etc., alongside age and background / involvement with WMF and the projects.
I was expecting that to take place at the AGM itself, but we can start the process now if people prefer. It may be best to wait until we have a list of people standing so we know to what extent the positions are contested. If there aren't more candidates than seats, then people just need enough information to make sure the person isn't worse than having the seat vacant, if there are more then people need enough information to make a choice between candidates. People can, of course, ask questions at the AGM if they want more info.