Thomas Dalton thomas.dalton at gmail.com said: I can't see why the membership secretary is any different from the rest of the board. Decisions about membership are made by the whole board, so everyone has access to the information. If the mem sec needs a check, then the whole board does. From my research, I don't think it is absolutely necessary for the board to be checked (unless they are going into schools to teach people about using Wikipedia, or whatever, which can be dealt with at a later date), the question is whether it is a) desirable and b) legal to run the checks. I don't really have an answer to that.

=========

The membership secretary will have access to and maintain detailed records of all members, which could potentially include residential addresses, email addresses, phone numbers and dates of birth.

Other trustees will not normally have access to these details (although could, in limited circumstances, request it). The Board can make decisions about accepting members without knowing where they live, for instance. This is why we have made the distinction.

At the Board's last meeting it asked Mike to look into the questions you asked - essentially must we, can we and should we run a CRB check when dealing with U18 members. He's posted a message to this list with the results of his findings - please come along to the IRC meeting tonight if you want to have anything clarified. Regards,

Andrew Turvey