Consultation on new draft strategic framework for Wikimedia UK

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Lucy Crompton-Reid

11 May 2016 11 May '16

1:05 p.m.

Dear all Over the past few months I have been leading the process of reviewing and refreshing Wikimedia UK's strategic framework, and developing a new business plan for 2016 - 19. The draft strategic framework sets out a new vision for the charity and I would love to hear from volunteers, members and other stakeholders about whether you support the proposed direction of travel. The process so far has involved a board away day in December, a planning session with the staff team, and a review of the draft documents at the board meeting in March. Community consultation on the strategic framework forms an important part of this process and will run until the end of this month. https://wikimedia.org.uk/wiki/2016_Strategy_Consultation The planned outputs from the strategic planning process will be a clear, concise strategic framework for the period 2016 to 2019, which outlines our vision, mission, values, planned outcomes, strategic goals and objectives and major programme strands, plus a three year business plan which puts the strategy in context, articulating the external context and drivers, planned priorities and programmes for the three year period and internal resources including staffing and funding. When considering the draft strategic framework, I would be particularly keen for you to bear these questions in mind - although please don't feel that you have to answer all (or indeed any) of them: 1. Do you agree with the overall strategic framework proposed? If not, why/what changes would you like to suggest? 2. Is there anything missing? 3. How should WMUK prioritise activities? 4. How can we work with you on delivering the strategy? You can respond to this consultation by *Monday 30th May 2016 *by adding your thoughts to the talk page or by sending an email to me on lucy.crompton-reid(a)wikimedia.org.uk. With best wishes and many thanks Lucy -- Lucy Crompton-Reid Chief Executive Wikimedia UK +44 (0) 207 065 0991 Wikimedia UK is a Company Limited by Guarantee registered in England and Wales, Registered No. 6741827. Registered Charity No.1144513. Registered Office 4th Floor, Development House, 56-64 Leonard Street, London EC2A 4LT. Wikimedia UK is the UK chapter of a global Wikimedia movement. The Wikimedia projects are run by the Wikimedia Foundation (who operate Wikipedia, amongst other projects). *Wikimedia UK is an independent non-profit charity with no legal control over Wikipedia nor responsibility for its contents.*

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Fæ

11 May 11 May

2:26 p.m.

New subject: Consultation on new draft strategic framework for Wikimedia UK

Hi Lucy, Is there an analysis somewhere for the new outcomes in the strategy and the Objects (M3) in the Articles of Association showing how well it meets that core? Increasing access to "UK cultural heritage" seems to be something in addition to the Objects, as well as the one about "learners". These are good areas with past projects banked, but by prioritizing these as measurable outcomes, proposals for projects that might be focused on say, engaging the elderly rather than educating them, or projects where the domain of knowledge lies mainly in non-UK cultural heritage material, such as international politics or international artworks, would be of a lesser priority. If the charity is spending its budget on projects in a way that looks increasingly different to the current Articles of Association, it may be sensible to consider amending them for a members resolution at the forthcoming AGM rather than deferring for another year. Thanks, Fae On 11 May 2016 at 14:05, Lucy Crompton-Reid <lucy.crompton-reid(a)wikimedia.org.uk> wrote:

...

Dear all Over the past few months I have been leading the process of reviewing and refreshing Wikimedia UK's strategic framework, and developing a new business plan for 2016 - 19. The draft strategic framework sets out a new vision for the charity and I would love to hear from volunteers, members and other stakeholders about whether you support the proposed direction of travel. The process so far has involved a board away day in December, a planning session with the staff team, and a review of the draft documents at the board meeting in March. Community consultation on the strategic framework forms an important part of this process and will run until the end of this month. https://wikimedia.org.uk/wiki/2016_Strategy_Consultation The planned outputs from the strategic planning process will be a clear, concise strategic framework for the period 2016 to 2019, which outlines our vision, mission, values, planned outcomes, strategic goals and objectives and major programme strands, plus a three year business plan which puts the strategy in context, articulating the external context and drivers, planned priorities and programmes for the three year period and internal resources including staffing and funding. When considering the draft strategic framework, I would be particularly keen for you to bear these questions in mind - although please don't feel that you have to answer all (or indeed any) of them: 1. Do you agree with the overall strategic framework proposed? If not, why/what changes would you like to suggest? 2. Is there anything missing? 3. How should WMUK prioritise activities? 4. How can we work with you on delivering the strategy? You can respond to this consultation by Monday 30th May 2016 by adding your thoughts to the talk page or by sending an email to me on lucy.crompton-reid(a)wikimedia.org.uk. With best wishes and many thanks Lucy -- Lucy Crompton-Reid Chief Executive Wikimedia UK +44 (0) 207 065 0991

-- faewik(a)gmail.com https://commons.wikimedia.org/wiki/User:Fae

Lucy Crompton-Reid

3:30 p.m.

New subject: Consultation on new draft strategic framework for Wikimedia UK

Hi Fae Many thanks for the prompt feedback! Firstly, I want to be clear that when we (or certainly when I!) talk about 'UK cultural heritage', we mean that in the broadest possible sense in terms of what is *held* in the UK (which obviously includes knowledge, information and assets originating in and/or relating to many different cultures), and what is relevant to the people who *live* in the UK (again, covering many different cultural, ethnic, linguistic backgrounds). But if this is misleading we should certainly look at the wording. I would argue that the objects of the charity are fairly broad, as they are to promote and support the widest possible public access to, use of and contribution to, Open Content of an encyclopaedic or educational nature or of similar utility to the general public, in particular the Open Content supported and provided by Wikimedia Foundation. Whilst the objects of course have to be the driving force of our strategy, the purpose of the three year framework is to identify which particular aspects of 'open content of an encyclopaedic or educational nature' the charity will focus on during this particular planning period. I therefore don't think that we will be committing budget or staff time to any projects that fall outwith the objects - and indeed, if we were planning to do so, we should certainly look to amend the Articles as you suggest. Thanks again, and warm regards Lucy On 11 May 2016 at 15:26, Fæ <faewik(a)gmail.com> wrote:

...

Dear all Over the past few months I have been leading the process of reviewing and refreshing Wikimedia UK's strategic framework, and developing a new

business

plan for 2016 - 19. The draft strategic framework sets out a new vision

for

the charity and I would love to hear from volunteers, members and other stakeholders about whether you support the proposed direction of travel.

The

process so far has involved a board away day in December, a planning

session

with the staff team, and a review of the draft documents at the board meeting in March. Community consultation on the strategic framework

forms an

important part of this process and will run until the end of this month. https://wikimedia.org.uk/wiki/2016_Strategy_Consultation The planned outputs from the strategic planning process will be a clear, concise strategic framework for the period 2016 to 2019, which outlines

our

vision, mission, values, planned outcomes, strategic goals and objectives and major programme strands, plus a three year business plan which puts

the

strategy in context, articulating the external context and drivers,

planned

priorities and programmes for the three year period and internal

resources

including staffing and funding. When considering the draft strategic framework, I would be particularly

keen

for you to bear these questions in mind - although please don't feel that you have to answer all (or indeed any) of them: 1. Do you agree with the overall strategic framework proposed? If not, why/what changes would you like to suggest? 2. Is there anything missing? 3. How should WMUK prioritise activities? 4. How can we work with you on delivering the strategy? You can respond to this consultation by Monday 30th May 2016 by adding

your

thoughts to the talk page or by sending an email to me on lucy.crompton-reid(a)wikimedia.org.uk. With best wishes and many thanks Lucy -- Lucy Crompton-Reid Chief Executive Wikimedia UK +44 (0) 207 065 0991

-- faewik(a)gmail.com https://commons.wikimedia.org/wiki/User:Fae _______________________________________________ Wikimedia UK mailing list wikimediauk-l(a)wikimedia.org https://lists.wikimedia.org/mailman/listinfo/wikimediauk-l WMUK: https://wikimedia.org.uk

-- Lucy Crompton-Reid Chief Executive Wikimedia UK +44 (0) 207 065 0991 Wikimedia UK is a Company Limited by Guarantee registered in England and Wales, Registered No. 6741827. Registered Charity No.1144513. Registered Office 4th Floor, Development House, 56-64 Leonard Street, London EC2A 4LT. Wikimedia UK is the UK chapter of a global Wikimedia movement. The Wikimedia projects are run by the Wikimedia Foundation (who operate Wikipedia, amongst other projects). *Wikimedia UK is an independent non-profit charity with no legal control over Wikipedia nor responsibility for its contents.*

Rex X

10:34 p.m.

New subject: Consultation on new draft strategic framework for Wikimedia UK

Hi Fae, Thanks for raising those concerns. I do agree that we need to do our best to align WMUK's activitites with our written Articles - and vice-versa if required. If the thrust of volunteers' work starts to diverge from what we had anticipated, then we need to be open to recognising that, and amending our plans - and if necessary the detail of our Articles - to keep the charity and our volunteer base pulling in the same direction. Lucy is, of course, quite right that our objects are broad enough to allow a lot of latitude in how we meet them. Nevertheless, I recognise that it is not just how WMUK spends its budget, but also how it enables and steers the efforts of volunteers, much of which have impact far beyond any financial investment we make in them. To that end, if you feel that there are specific issues to be mentioned or specific wording that would be an improvement to our Articles, then please do suggest them - preferably on-wiki so that we can have a broad discussion, and you have my promise that I'll raise them with the Board with a view to an AGM resolution, if needed. -- Doug

...

On 11 May 2016 at 16:30 Lucy Crompton-Reid <lucy.crompton-reid(a)wikimedia.org.uk> wrote: Hi Fae Many thanks for the prompt feedback! Firstly, I want to be clear that when we (or certainly when I!) talk about 'UK cultural heritage', we mean that in the broadest possible sense in terms of what is *held* in the UK (which obviously includes knowledge, information and assets originating in and/or relating to many different cultures), and what is relevant to the people who *live* in the UK (again, covering many different cultural, ethnic, linguistic backgrounds). But if this is misleading we should certainly look at the wording. I would argue that the objects of the charity are fairly broad, as they are to promote and support the widest possible public access to, use of and contribution to, Open Content of an encyclopaedic or educational nature or of similar utility to the general public, in particular the Open Content supported and provided by Wikimedia Foundation. Whilst the objects of course have to be the driving force of our strategy, the purpose of the three year framework is to identify which particular aspects of 'open content of an encyclopaedic or educational nature' the charity will focus on during this particular planning period. I therefore don't think that we will be committing budget or staff time to any projects that fall outwith the objects - and indeed, if we were planning to do so, we should certainly look to amend the Articles as you suggest. Thanks again, and warm regards Lucy On 11 May 2016 at 15:26, Fæ <faewik(a)gmail.com> wrote:

Dear all Over the past few months I have been leading the process of reviewing and refreshing Wikimedia UK's strategic framework, and developing a new

business

plan for 2016 - 19. The draft strategic framework sets out a new vision

for

the charity and I would love to hear from volunteers, members and other stakeholders about whether you support the proposed direction of travel.

The

process so far has involved a board away day in December, a planning

session

with the staff team, and a review of the draft documents at the board meeting in March. Community consultation on the strategic framework

forms an

our

vision, mission, values, planned outcomes, strategic goals and objectives and major programme strands, plus a three year business plan which puts

the

strategy in context, articulating the external context and drivers,

planned

priorities and programmes for the three year period and internal

resources

including staffing and funding. When considering the draft strategic framework, I would be particularly

keen

your

Gordon Joly

12 May 12 May

9:18 a.m.

New subject: Consultation on new draft strategic framework for Wikimedia UK

On 11/05/16 23:34, Rex X wrote:

...

To that end, if you feel that there are specific issues to be mentioned or specific wording that would be an improvement to our Articles, then please do suggest them - preferably on-wiki so that we can have a broad discussion, and you have my promise that I'll raise them with the Board with a view to an AGM resolution, if needed.

Yes, a resolution at an AGM, as has happened in the past. Those Articles that are a legal entity, for which the members of charity have a right to amend? And not the wider volunteer community? Gordo

Rex X

9:19 p.m.

New subject: Consultation on new draft strategic framework for Wikimedia UK

But Gordo, how would you expect the wider volunteer community to amend the Articles other than by debating and voting on a resolution at an AGM (or EGM)? Volunteers who are not members, for whatever reason, can still make their views known, even if they have no legal entitlement to vote. I'd be interested in any ideas to increase participation, of course. -- Doug

...

On 12 May 2016 at 10:18 Gordon Joly <gordon.joly(a)pobox.com> wrote: On 11/05/16 23:34, Rex X wrote:

Yes, a resolution at an AGM, as has happened in the past. Those Articles that are a legal entity, for which the members of charity have a right to amend? And not the wider volunteer community? Gordo _______________________________________________ Wikimedia UK mailing list wikimediauk-l(a)wikimedia.org https://lists.wikimedia.org/mailman/listinfo/wikimediauk-l WMUK: https://wikimedia.org.uk

Gordon Joly

9:24 p.m.

New subject: Consultation on new draft strategic framework for Wikimedia UK

On 12/05/16 22:19, Rex X wrote:

...

But Gordo, how would you expect the wider volunteer community to amend the Articles other than by debating and voting on a resolution at an AGM (or EGM)?

Members will vote. Gordo

Rex X

13 May 13 May

2:38 a.m.

New subject: Consultation on new draft strategic framework for Wikimedia UK

Yes, I said that. So what's the answer to the question I asked: how else would you do it? -- Doug

...

On 12 May 2016 at 22:24 Gordon Joly <gordon.joly(a)pobox.com> wrote: On 12/05/16 22:19, Rex X wrote:

But Gordo, how would you expect the wider volunteer community to amend the Articles other than by debating and voting on a resolution at an AGM (or EGM)?

Members will vote. Gordo _______________________________________________ Wikimedia UK mailing list wikimediauk-l(a)wikimedia.org https://lists.wikimedia.org/mailman/listinfo/wikimediauk-l WMUK: https://wikimedia.org.uk

Gordon Joly

8:13 a.m.

New subject: Consultation on new draft strategic framework for Wikimedia UK

On 13/05/16 03:38, Rex X wrote:

...

Yes, I said that. So what's the answer to the question I asked: how else would you do it?

By encouraging the wider community to become members, so that they get a vote at the AGM. The volunteer community is much larger than the membership of the registered charity, and that body does indeed influence the activities of WMUK. But I am not happy with non members influencing change at the level of Articles of Association. Non members become members who then get a vote on these matters. Wider engagement? How would I do it? Well communications strategy and policy is always a good place to start. Gordo

Lucy Crompton-Reid

9:45 a.m.

New subject: Consultation on new draft strategic framework for Wikimedia UK

Gordo, you're right that the volunteer community is larger than the member base, and we really want to change that! I will be presenting an (early) draft communications strategy to the board in June, and one of the issues we will be looking at within the wider strategy is membership. Cheers, Lucy On 13 May 2016 at 09:13, Gordon Joly <gordon.joly(a)pobox.com> wrote:

...

On 13/05/16 03:38, Rex X wrote:

Yes, I said that. So what's the answer to the question I asked: how else

would

you do it?

Chris Keating

11:42 a.m.

New subject: Consultation on new draft strategic framework for Wikimedia UK

So does anyone have any comments on the actual strategic framework document? https://wikimedia.org.uk/wiki/File:DraftStrategicFramework2016-19February20… Personally I think it's quite good, but then I sort of would anyway. Do you agree? Disagree? Partially agree? Have questions? Please let us know! Chris On Fri, May 13, 2016 at 10:45 AM, Lucy Crompton-Reid < lucy.crompton-reid(a)wikimedia.org.uk> wrote:

...

On 13/05/16 03:38, Rex X wrote:

Yes, I said that. So what's the answer to the question I asked: how

else would

you do it?

Charles Matthews

12:41 p.m.

New subject: Consultation on new draft strategic framework for Wikimedia UK

...

On 13 May 2016 at 12:42 Chris Keating <chriskeatingwiki(a)gmail.com> wrote: So does anyone have any comments on the actual strategic framework document? https://wikimedia.org.uk/wiki/File:DraftStrategicFramework2016-19February20… Personally I think it's quite good, but then I sort of would anyway. Do you agree? Disagree? Partially agree? Have questions? Please let us know!

Well, yes, and I intend to comment by 30 May. When I'm not jet-lagged (flights KIX to LCY are fairly effective at that), I'd like to lay the proposed strategy alongside https://wikimedia.org.uk/wiki/Strategic_goals and have a good look. Various topics that have come up in WMUK discussions, such as the discriminating use of the ideas behind OERs and outreach, and goal G4, deserve attention. Charles

Charles Matthews

12:44 p.m.

New subject: Consultation on new draft strategic framework for Wikimedia UK

...

On 13 May 2016 at 09:13 Gordon Joly <gordon.joly(a)pobox.com> wrote: Wider engagement? How would I do it? Well communications strategy and policy is always a good place to start.

I agree with that much. Have done since January 2011. Charles

Harry Mitchell

1:10 p.m.

New subject: Consultation on new draft strategic framework for Wikimedia UK

The board seems to have cultivated a mostly apathetic membership, which nicely preserves the status quo and thus the board has little to gain from actually members what it's doing beyond the legal requirements. One of the many reasons I'm glad I'm no longer a member. I never begrudged the membership fee, but legal membership implies a level of responsibility I'm not comfortable with considering how little scope the membership has to change anything. But I enjoy reading the highly sanitised reports that confirm that the deckchairs are in order on the Titanic. As for membership and the wider community, the latter is inherently a more ephemeral group. It's unrealistic to expect that all or even the majority of them will become members of the organisation. Those who want to get involved in the politics and the decision-making (to the extent that it doesn't interfere with the status quo) will always be a subset, and having a large and healthy community with interests broader than those of the chapter is a good thing. The charity and company limited by guarantee can be part of a broader ecosystem. Harry Mitchell http://enwp.org/User:HJ +44 (0) 7507 536 971 Skype: harry_j_mitchell On Fri, May 13, 2016 at 10:45 AM, Lucy Crompton-Reid < lucy.crompton-reid(a)wikimedia.org.uk> wrote:

...

On 13/05/16 03:38, Rex X wrote:

Yes, I said that. So what's the answer to the question I asked: how

else would

you do it?

geni

16 May 16 May

11:15 p.m.

New subject: Consultation on new draft strategic framework for Wikimedia UK

On 13 May 2016 at 12:42, Chris Keating <chriskeatingwiki(a)gmail.com> wrote:

...

Problem is that the document suffers from being to broad and too safe of most people to form much of an opinion about. Indeed its hard to have an opinion on "We promote the values inherent in the concept of open knowledge" beyond that statement being largely meaningless. -- geni

geni

17 May 17 May

2 a.m.

New subject: Consultation on new draft strategic framework for Wikimedia UK

On 17 May 2016 at 00:15, geni <geniice(a)gmail.com> wrote:

...

To be clear I'm not saying that the document in general is meaningless just that it covers the kind of broad stuff that people tend not to be too interested in. My actual feedback can be found on the talk page. -- geni

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participants (8)

Charles Matthews
Chris Keating
Fæ
geni
Gordon Joly
Harry Mitchell
Lucy Crompton-Reid
Rex X