Yeah sure it would always be at the discretion of the speakers. But for speakers who would anyway have been prepared to go and talk to OII members, there is certainly the potential for the OII to save on the expenses it would have had to pay to that speaker otherwise.

But you’re right, I will be as cautious as I can be while still presenting a competitive offer (as indeed I have been up to now, you can go a long way with “potentially” and “the possibility of”). There wouldn’t be any objection from WM about giving out conference passes though you reckon? Or at least limited ones that gave access to one tract?

Ultimately we need to be offering something, and for the OII I imagine their name on a few t-shirts won’t be that appealing. And I think even at this stage we can make some commitments. If we put on our bid page “offered ... on condition that we ...” then the judging committee will decide whether “...” is something they’re prepared to see the winning city give up, and if it is not will ignore that offer.

This means we certainly need to evaluate both sides of every potential deal, but it doesn’t mean we can’t still try to make deals even at this early stage. We really do need *significant* funding. Buenos Aries had to raise $270,000. Sure flights to the UK will be cheaper, but you can be pretty damn sure that everything else will be a heck of a lot more. I’d be surprised if we got much change from £200,000 the way it’s looking at the moment, wherever we end up in the UK.

Tom

From: wikimediauk-l-bounces@lists.wikimedia.org [mailto:wikimediauk-l-bounces@lists.wikimedia.org] On Behalf Of Ian A. Holton Sent: 23 July 2008 16:31 To: wikimediauk-l@lists.wikimedia.org Subject: Re: [Wikimediauk-l] Wikimania Oxford 2010 Tasks + What is it OK to offer the OII in return at this stage

Thomas,

it is good to offer incentives, but be cautious of things you can at this time neither personally nor officially guarantee. Especially access to speakers may be difficult to guarantee fully.

Ian [[User:Poeloq]]

2008/7/23 Tom Holden thomas.holden@gmail.com:

For now I've been using this as a task list.

http://meta.wikimedia.org/wiki/Wikimania_2010/Bids/UK/Oxford#Local_sponsorsh ip_opportunities

Either contact groups in the "Ideas" section and move them into the "being investigated one" or just add in your ideas.

BTW the OII meeting is confirmed for the 31st at 2PM. If they can significantly help us financially either directly or through cheap accommodation, is everyone OK with me offering them the following:

· Access to our speakers for more academic talks.

· Prominent logos, blurbs etc. Doing our best to get them mentioned in press coverage.

· Conference passes for OII members (there aren't that many of them).

Tom

From: wikimediauk-l-bounces@lists.wikimedia.org [mailto:wikimediauk-l-bounces@lists.wikimedia.org] On Behalf Of joseph seddon Sent: 23 July 2008 00:45 To: wikimediauk-l@lists.wikimedia.org Subject: [Wikimediauk-l] Wikimania Oxford 2010 Tasks

I think its time we created a list of tasks, this should exist both on the mailing list as it is a relatively quick form of communication for discussion, and also in a more formal sense on the big page/subpages for reference. At the moment we are sorting out a venue, we also need to think about sponsorship soon. Apparently the bidding process is starting earlier than before, how much earlier i cant be sure. So we need to get as much done as possible. What else do we need to be thinking about?

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