On Wed, Oct 1, 2008 at 6:25 PM, Thomas Dalton thomas.dalton@gmail.com wrote:
#2 Assigning positions beyond those mandated by law (that is to say, secretary)
Chair is the only position mandated by law. The requirement to have a secretary was abolished in the Companies Act 2006, although I would strongly suggest having one anyway. You'll also need a treasurer as soon as the incorporation is done, so you may want to assign one now. I'd hold off on any other positions for now, if I were you.
Having positions is good, even if only good practice for how things will be when you're incorporated. A chair should be a person who is organized and who can can lead meetings and keep them on track. A vice chair can step in to oversee meetings if the chair is missing. A secretary will be responsible for ensuring things like meeting transcripts are posted publicly, and ensuring that the board is in good communication with the community. Treasurer isn't needed till you have money, but again, it's good practice and you are going to need somebody eventually.
Not being professional or focused at this stage will only hurt the chapter in the long run. I suggest everybody take this stuff very seriously.
--Andrew Whitworth