2009/6/6 Michael Peel email@mikepeel.net:
How widely available should the Register of Members be amongst the Board? We now have an internal board wiki which we currently have the Register of Members on, such that it is available to all of the Board. Does anyone have any objections to this?
I see no problem with that. All officers of the company obviously have a duty to respect the privacy of members, I trust the board to fulfil that duty.
How many of the Board should have access to the Paypal account? We ask this because Paypal lets anyone with access to the account make transactions (e.g. buying things off eBay), and if we set up a direct debit link to our bank account this potentially means that there is a way around the current system requiring two signatures for expenditures. Something similar exists with access to the account via online banking. Would it be worth us making a resolution that states that approval from the board (either via a board meeting, or email) must be obtained prior to any outgoing transactions via online banking or paypal?
Has anyone asked Paypal about this? We aren't the only charity with a paypal account, and it is standard practice for charities to require multiple signatures for transactions, so we can't be the first people to have this problem.