The talk page of the template is a good place to start

http://meta.wikimedia.org/wiki/Template_talk:FDC_proposal_form_v1

even if it's clear that a real effort has been done about the wording, it's still need internationalization, too much sentence are ambiguous for non native english speaker.

cheers

Charles

___________________________________________________________ Charles ANDRES, Chairman "Wikimedia CH" – Association for the advancement of free knowledge – www.wikimedia.ch Skype: charles.andres.wmch IRC://irc.freenode.net/wikimedia-ch

Le 2 oct. 2012 à 14:06, Fae fae@wikimedia.org.uk a écrit :

I have quite a few emails in my inbox that mention problems using the submission form, and how much of an administrative burden this created. Where is the best place to raise suggestions for improvement (including, I hope, pointing out the aspects that are working well), and who will be promptly managing those suggestions of behalf of the FDC?

It would be sensible to ensure, and be seen to ensure, that the administrative burden on Chapter staff and volunteers is kept to a minimum.

Thanks, Fae '' Writing as me, personally, rather than in any role people might think I have.

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Dear all,

Thank you very much for sharing these concerns with us - and thank you, Anders, for responding so promptly!

While the deadlines for proposals has been very clear from the start - in the framework, and in mails shared with the community - I want to acknowledge that as primary FDC support staff, I *did* miss sending out a reminder last week (I thought I had, but realise to my horror it's still sitting in my drafts folder!). My apologies for that. I had also (mistakenly, as it turns out) assumed that eligible entities would be looking at the FDC portal regularly, where the landing page very clearly has deadlines mentioned. I will certainly do better around deadline reminders the next time round.

However, chapters have been in touch with Garfield, Christine, Asaf, Winifred, Meera and me over much of the past few months, and I believe we have been prompt over responding to any concerns, and about reminding them of deadlines. In particular, I know that the forms have been giving people some trouble, and Heather, who's been designing and maintaining the FDC Portal, has also been very responsive to those concerns. In addition, we've pro-actively reached out to many of you to help us design and improve our processes and our forms, and we have very much appreciated the excellent feedback, and incorporated it wherever possible.

We can obviously do better still, and would very much like to: this is the first time we are all doing this together, and we are learning what works and what doesn't. As Nicole said, I believe that the Ombudsperson is actually the correct person to address any process related concerns and comments to, particularly if we wish to document them for future learning and improvement. However, anyone should feel free to reach out to staff at the same time, so we can address concerns as quickly as possible. In addition, of course, do reach out to FDC members if you would like to.

As Anders mentioned, please do see this page on the FDC portal, which has the details of the FDC support staff, the Ombudsperson and the FDC members: http://meta.wikimedia.org/wiki/FDC_portal/Comments

Once the recommendations from the FDC are made to the Board, any complaints related to those recommendations should be made to the Board representatives on the FDC: Jan-Bart and Patricio. Again the page to do so is linked from the Comments page above.

Please do reach out to any of us - the more we share on wiki, the more public and transparent this process, and the better equipped we will be to create a really strong and effective FDC.

Warmly, Anasuya

On Tue, Oct 2, 2012 at 5:46 AM, Anders Wennersten mail@anderswennersten.sewrote:

I am not an official spokesperson for the newly formed FDC but one of its members.

The FDC staff is operational but we as a committee is still not operational but will be in the the weeks to come, .

For the list of submissions the FDC staff can need today to sort out one or two proposals in the list that had problems at the time of the exact deadline

For comments on the proposals use the discussion page on the proposal

For comments on the proposal form use

http://meta.wikimedia.org/**wiki/Template_talk:FDC_**proposal_form_v1http://meta.wikimedia.org/wiki/Template_talk:FDC_proposal_form_v1

For general concerns arounf the FDC process use

http://meta.wikimedia.org/**wiki/FDC_portal/2012/FDC_**members/Commentshttp://meta.wikimedia.org/wiki/FDC_portal/2012/FDC_members/Comments

Ombudsperson is to involved if it is felt FDC or the FDC staff has mismanaged the process, so too early yet to let that function be involved

Anders Wennersten Member FDC

D managing those suggestions of behalf of the

...

FDC?

It would be sensible to ensure, and be seen to ensure, that the administrative burden on Chapter staff and volunteers is kept to a minimum.

Thanks, Fae '' Writing as me, personally, rather than in any role people might think I have.

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Hi SJ, Dear all,

I've have posted WMDE's feedback on the discussion pages, respectively:

a) for the proposal template: http://meta.wikimedia.org/** wiki/Template_talk:FDC_**proposal_form_v1http://meta.wikimedia.org/wiki/Template_talk:FDC_proposal_form_v1

*As to content:*

**The question "Approximately how many volunteers participate actively in your entity?" is difficult to answer if you don't define what do you understand as "active participation".* **In Table 4 we have encountered some problems with describing detailed activities and accurate indicators as our detailed program planning for 2013 will take place just in Nov/Dec. Maybe in the future you could point out what is the required level of detail and if it's OK to give some general examples.* **I think the proposal made sense as a whole and most of the questions were very accurate.* * * *As to technical diffculties:* * *The wiki-tables were a killer. Especially in case of WMDE they were so large that it was really difficult to a) create them and b) to fill them in and keep an overview of the code once you wanted to introduce some changes.* **Not being able to edit individual sections of the proposal made it extra difficult as well (each time I tried it the template code appeared and I had to go back and edit the document as a whole).* **The initially limited number of table entries (max. 6) was very problematic when you consider that in some tables we had 15 or more entries. This problem has been fixed but I would recommend reconsidering any entry-limitation in the future.*

b) the overall process: http://meta.wikimedia.org/** wiki/FDC_portal/2012/FDC_**members/Commentshttp://meta.wikimedia.org/wiki/FDC_portal/2012/FDC_members/Comments

**Our community members raised the following concern (and we are aware that this has been discussed also before): all the proposals are available only in English which makes it very difficult, if not impossible, to read nad comment on them accurately if you don't speak English or speak it poorly. This is a major problem if you want to enable a broad community participation during the process. Although we have offered a translation service for comments during the public comment phase to our members, we cannot translate all 13 proposals into German in such a short period of time (most of the proposal have been posted on the last days before the deadline and the public comment phase starts directly after). Also the financial aspect of such translation would have to be considered.* **Further, our community members pointed out that 2 weeks period is to short to read, understand and give a reasonable comment on all 13 proposals, especially if they are not in one's native language.*

I've been also wondering whether there has already been an official call for comments for the worldwide community? I think something like this would be a good reminder and would motivate people to start commenting on the proposals (cause there is not much action going on right now).

Best,

Kasia

2012/10/4 Samuel Klein meta.sj@gmail.com

Hi,

Thanks for starting this thread, Itzik. I agree it is a great chance to see what different groups are planning for the coming year. I hope those who worked on one of these plans have some energy left to leave comments for one another.

I would like to hear from chapters who filled out proposals whether they found the process straightforward, and whether / how it changed their annual planning.

I would also like to hear from chapters who considered filling out a proposal but did not do so: why not?

Regards, Sj

On Tue, Oct 2, 2012 at 7:55 AM, Itzik Edri itzik@infra.co.il wrote:

...

Hi,

Yesterday was the last day to submit proposals to the FDC for round 1

(and

...

it strange that we didn't saw any reminder email about it..). I think

it's

...

a great opportunity to see (and give opinion about) the chapters & foundation (core) programs and budget plans for 2013 (although it seem

like

...

not everyone finished filling out the forms): https://meta.wikimedia.org/wiki/FDC_portal/Proposals

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-- Samuel Klein @metasj w:user:sj +1 617 529 4266

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