Wikimedia Foundation Annual Plan for FY 15-16

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Garfield Byrd

26 May 2015 26 May '15

9:27 p.m.

The draft Annual Plan for FY 15-16 <https://meta.wikimedia.org/wiki/Wikimedia_Foundation_Annual_Plan/2015-16> is available for community input and comments. Please post any suggestions on the Talk page <https://meta.wikimedia.org/w/index.php?title=Talk:Wikimedia_Foundation_Annual_Plan/2015-16&action=edit&redlink=1> . The objective of this process is to make certain that we have community feedback on this initial draft of the annual plan for next fiscal year (7/1/2015 - 6/30/2016) . We value this input to assist in the improvement of the final version . This draft version of the annual plan is also being reviewed by the Wikimedia Foundation Board of Trustees so that the Wikimedia Foundation can review input from the Board of Trustees and community at the same time. T he final version of the Annual Plan is scheduled to be submitted to the Wikimedia Foundation Board of Trustees for a vote on June 15, 2015 . Best regards, Garfield Best regards, Garfield -- Garfield Byrd Chief of Finance and Administration Wikimedia Foundation 415.839.6885 ext 6787 415.882.0495 (fax) www.wikimediafoundation.org Imagine a world in which every single human being can freely share in the sum of all knowledge. Help us make it a reality! *https://donate.wikimedia.org <https://donate.wikimedia.org/>*

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Pine W

26 May 26 May

9:42 p.m.

Hi Garfield, Thanks for this update. * Is this intended to be the last annual plan, as WMF shifts to a quarterly planning cycle? If so, how will Fundraising know how much money to raise each quarter/year? * Are SMART goals documented for each department? If so, where can we see them? * I see that there are many new proposed FTEs but I'm unclear on what SMART goals those FTEs are intended to address. Is there a page that documents clear links between the FTE hires, the SMART goals for their departments, and explanations of how current capacity is insufficient to address the needs that these new hires are addressing? I support making targeted in FTE increases that are clearly linked to goals and/or filling gaps, and I would like to see those links in this document or in an appendix. I am very interested in hearing what my fellow Wikimedians think of this document, particularly those who have experience with managing our affiliates and those with FDC experience. Thanks, Pine On Tue, May 26, 2015 at 2:27 PM, Garfield Byrd <gbyrd(a)wikimedia.org> wrote:

...

. The objective of this process is to make certain that we have community feedback on this initial draft of the annual plan for next fiscal year (7/1/2015 - 6/30/2016) . We value this input to assist in the improvement of the final version . This draft version of the annual plan is also being reviewed by the Wikimedia Foundation Board of Trustees so that the Wikimedia Foundation can review input from the Board of Trustees and community at the same time. T he final version of the Annual Plan is scheduled to be submitted to the Wikimedia Foundation Board of Trustees for a vote on June 15, 2015 . Best regards, Garfield Best regards, Garfield -- Garfield Byrd Chief of Finance and Administration Wikimedia Foundation 415.839.6885 ext 6787 415.882.0495 (fax) www.wikimediafoundation.org Imagine a world in which every single human being can freely share in the sum of all knowledge. Help us make it a reality! *https://donate.wikimedia.org <https://donate.wikimedia.org/>* _______________________________________________ Wikimedia-l mailing list, guidelines at: https://meta.wikimedia.org/wiki/Mailing_lists/Guidelines Wikimedia-l(a)lists.wikimedia.org Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l, <mailto:wikimedia-l-request@lists.wikimedia.org?subject=unsubscribe>

Sam Klein

27 May 27 May

12:09 a.m.

Thank you, Garfield. Pine W writes:

...

I am very interested in hearing what my fellow Wikimedians think of this document, particularly those who have experience with managing our affiliates and those with FDC experience

Seconded! I found the FDC feedback last year enormously helpful. I know the many reasons why that wasn't repeated this year, but community feedback from people who have reviewed other plans across the movement helps us work together rather than at cross purposes. Sam

Garfield Byrd

2:45 a.m.

Hi Pine, I have answered your questions in the text of your email. Regards, Garfield On Tue, May 26, 2015 at 2:42 PM, Pine W <wiki.pine(a)gmail.com> wrote:

...

This will not be the last annual plan. We will continue the annual plan process in future years.

...

* Are SMART goals documented for each department? If so, where can we see them?

In the quarterly goal setting process, the annual plan will be segmented into quarterly goals for each department or team. The success of the quarterly goals set by each department or team will reported on in the Wikimedia Foundation Quarterly Report <https://commons.wikimedia.org/wiki/File:Wikimedia_Foundation_Quarterly_Report,_FY_2014-15_Q3_(January-March).pdf>.

...

* I see that there are many new proposed FTEs but I'm unclear on what SMART goals those FTEs are intended to address. Is there a page that documents clear links between the FTE hires, the SMART goals for their departments, and explanations of how current capacity is insufficient to address the needs that these new hires are addressing?

Additional information will be provided on the goals and how the new hires will impact those goals.

...

I support making targeted in FTE increases that are clearly linked to goals and/or filling gaps, and I would like to see those links in this document or in an appendix.

Thank you for this feedback.

...

I am very interested in hearing what my fellow Wikimedians think of this document, particularly those who have experience with managing our affiliates and those with FDC experience. Thanks, Pine On Tue, May 26, 2015 at 2:27 PM, Garfield Byrd <gbyrd(a)wikimedia.org> wrote:

The draft Annual Plan for FY 15-16 <

https://meta.wikimedia.org/wiki/Wikimedia_Foundation_Annual_Plan/2015-16>

is available for community input and comments. Please post any suggestions on the Talk page <

https://meta.wikimedia.org/w/index.php?title=Talk:Wikimedia_Foundation_Annu…

_______________________________________________ Wikimedia-l mailing list, guidelines at: https://meta.wikimedia.org/wiki/Mailing_lists/Guidelines Wikimedia-l(a)lists.wikimedia.org <https://meta.wikimedia.org/wiki/Mailing_lists/GuidelinesWikimedia-l@lists.wikimedia.org> Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l, <mailto:wikimedia-l-request@lists.wikimedia.org?subject=unsubscribe>

Pine W

2:53 a.m.

Garfield, Sounds good. I look forward to seeing further development of the Plan. Thank you for your work on this. Partially because of my involvement with Cascadia Wikimedians' planning and budgeting, I'm aware of how much work is likely involved in developing WMF's annual plan. Pine On May 26, 2015 7:46 PM, "Garfield Byrd" <gbyrd(a)wikimedia.org> wrote:

...

Hi Pine, I have answered your questions in the text of your email. Regards, Garfield On Tue, May 26, 2015 at 2:42 PM, Pine W <wiki.pine(a)gmail.com> wrote:

Hi Garfield, Thanks for this update. * Is this intended to be the last annual plan, as WMF shifts to a

quarterly

planning cycle? If so, how will Fundraising know how much money to raise each quarter/year?

This will not be the last annual plan. We will continue the annual plan process in future years.

* Are SMART goals documented for each department? If so, where can we see them?

In the quarterly goal setting process, the annual plan will be segmented into quarterly goals for each department or team. The success of the quarterly goals set by each department or team will reported on in the Wikimedia Foundation Quarterly Report < https://commons.wikimedia.org/wiki/File:Wikimedia_Foundation_Quarterly_Repo…

* I see that there are many new proposed FTEs but I'm unclear on what

SMART

goals those FTEs are intended to address. Is there a page that documents clear links between the FTE hires, the SMART goals for their departments, and explanations of how current capacity is insufficient to address the needs that these new hires are addressing?

Additional information will be provided on the goals and how the new hires will impact those goals.

I support making targeted in FTE increases that are clearly linked to

goals

and/or filling gaps, and I would like to see those links in this document or in an appendix.

Thank you for this feedback.

The draft Annual Plan for FY 15-16 <

https://meta.wikimedia.org/wiki/Wikimedia_Foundation_Annual_Plan/2015-16

is available for community input and comments. Please post any suggestions on the Talk page <

https://meta.wikimedia.org/w/index.php?title=Talk:Wikimedia_Foundation_Annu…

> > > . > > The objective of this process is to > make certain that we have > community feedback on > this initial > draft > of the > annual plan for next fiscal year (7/1/2015 - 6/30/2016) > . > > We value this input to > > assist in the improvement of > the final version > > . > This > draft > version of the > annual plan is also being reviewed by the Wikimedia Foundation Board of > Trustees so that the Wikimedia Foundation can review input from the

Board

of Trustees and community at the same time. T he final version of the Annual Plan is scheduled to be submitted to the Wikimedia Foundation Board of Trustees for a vote on June 15, 2015 . Best regards, Garfield Best regards, Garfield -- Garfield Byrd Chief of Finance and Administration Wikimedia Foundation 415.839.6885 ext 6787 415.882.0495 (fax) www.wikimediafoundation.org Imagine a world in which every single human being can freely share in the sum of all knowledge. Help us make it a reality! *https://donate.wikimedia.org <https://donate.wikimedia.org/>* _______________________________________________ Wikimedia-l mailing list, guidelines at: https://meta.wikimedia.org/wiki/Mailing_lists/Guidelines Wikimedia-l(a)lists.wikimedia.org Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l, <mailto:wikimedia-l-request@lists.wikimedia.org?subject=unsubscribe>

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https://meta.wikimedia.org/wiki/Mailing_lists/GuidelinesWikimedia-l@lists.w…

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-- Garfield Byrd Chief of Finance and Administration Wikimedia Foundation 415.839.6885 ext 6787 415.882.0495 (fax) www.wikimediafoundation.org Imagine a world in which every single human being can freely share in the sum of all knowledge. Help us make it a reality! *https://donate.wikimedia.org <https://donate.wikimedia.org/>* _______________________________________________ Wikimedia-l mailing list, guidelines at: https://meta.wikimedia.org/wiki/Mailing_lists/Guidelines Wikimedia-l(a)lists.wikimedia.org Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l, <mailto:wikimedia-l-request@lists.wikimedia.org?subject=unsubscribe>

Tilman Bayer

28 May 28 May

4:01 a.m.

On Tue, May 26, 2015 at 7:45 PM, Garfield Byrd <gbyrd(a)wikimedia.org> wrote:

...

Hi Pine, I have answered your questions in the text of your email. Regards, Garfield On Tue, May 26, 2015 at 2:42 PM, Pine W <wiki.pine(a)gmail.com> wrote:

...

* Are SMART goals documented for each department? If so, where can we see them?

To add, for people who are specifically interested in the current quarterly goals of the Engineering and Product teams: Those have already been published at https://www.mediawiki.org/wiki/Wikimedia_Engineering/2014-15_Goals . -- Tilman Bayer Senior Analyst Wikimedia Foundation IRC (Freenode): HaeB

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Garfield Byrd
Pine W
Sam Klein
Tilman Bayer