With our last board meeting falling a little later in the year than usual, and coming close to holidays, I'm a little late in giving this brief report on what happened. As you know, the board approved the audited financial statements for the 2008-2009 fiscal year, and those were posted on the Wikimedia Foundation website a couple weeks ago.
As the organization has gotten settled in San Francisco, this has become a smoother process than in years past. It's not just that we're on solid financial ground (that's good, though even in the past we haven't been in immediate danger financially), but also as we've established the necessary infrastructure, we're better at tracking our finances and addressing issues that may need to be resolved in the course of an audit. The stress level around the audit is low enough now that although I had to miss the audit committee conference call (where I normally participate as an observer), I still had confidence that Veronique and Stu and everyone else would bring it to a successful conclusion. (That's my personal stress level I speak of, I won't claim there's no stress involved for Veronique.) Thanks to Veronique and her team, as well as the auditors, for their work. Thanks also to the volunteers on the audit committee for their service. One other thing the board reviewed out of the committee's work was a risks analysis that is being put together of the top risks and mitigation strategies for addressing them, which will become part of the strategic planning process.
Speaking of which, strategic planning was the biggest single item on our agenda, and tended to be a thread running throughout the rest of the meeting as well. With help from the Bridgespan team, we worked through some preliminary strategy questions to discuss priorities and setting goals. We don't have concrete results from that to share, in part because the overall process is still in an early stage, but it was a good exercise for us in thinking on a strategic level and preparing for the more challenging decisions ahead. One thing that did come out of it is that we reviewed the guidance that the nominating committee was given in the search to fill the one remaining vacancy on the board, and provided some additional input for them as a result.
One note I would add is the valuable contributions of the newer members of the board in bringing a more complete set of views to the group. SJ and Arne many of you know, and their emphasis on the health and potential of the community and chapters was important. I also really appreciated what Matt Halprin had to offer, especially in two areas: One, his capacity for strategic thinking and helping to keep us focused on strategy issues instead of drifting off-track, and two, his experience with other nonprofit boards and their practices was a good perspective to add. Their strengths help compensate for the fact that Jimmy wasn't able to attend the meeting, and I anticipate they will make us a good working group through the strategic planning process.
The board also conducted a sort of general review and evaluation, not just of the financial situation but the state of the organization and the work being done by Sue and the staff. We think Sue is great as our Executive Director and has done a terrific job getting the organization to this point, where we're healthy and have the space to develop our capacity for achievement in the years ahead. And I can't say enough about the work the staff are doing, so I'll just share this one anecdote. Since the board meeting overlapped with the first week of the fundraiser, it's fortunate that we have the new office where there's more than one meeting room, otherwise I don't know where the board would have met. That's because the fundraising team would spend all day working together in one of the larger meeting rooms. This would involve as many as 6-8 people, and you wouldn't know that they eat or take breaks from casual observation, although we did make sure they at least got the leftover pizza from our lunch at one point. They've worked hard to keep the fundraiser operational, not to mention considering a lot of feedback and making improvements. It's easier when you see what things are like in the office, but I hope we appreciate the dedicated staff and their support for the work of the Wikimedia movement.
--Michael Snow
Hi Michael,
thanks a lot for sharing this short overview with us. I look forward to more extensive minutes of course and hope they will be published not too long from now - especially considering the strategic process that is going on.
You mentioned the nominating committee and their imput. I'm glad that this kind of things is constantly under review and consideration. Is this input public, or otherwise at least to the chapters? (who will need to get started with the chapter selected board seats in the next months as well) That way community members and chapters can think with the nominating committee and give perhaps some additional suggestions.
With kind regards,
Lodewijk
2009/11/30 Michael Snow wikipedia@verizon.net:
With our last board meeting falling a little later in the year than usual, and coming close to holidays, I'm a little late in giving this brief report on what happened. As you know, the board approved the audited financial statements for the 2008-2009 fiscal year, and those were posted on the Wikimedia Foundation website a couple weeks ago.
As the organization has gotten settled in San Francisco, this has become a smoother process than in years past. It's not just that we're on solid financial ground (that's good, though even in the past we haven't been in immediate danger financially), but also as we've established the necessary infrastructure, we're better at tracking our finances and addressing issues that may need to be resolved in the course of an audit. The stress level around the audit is low enough now that although I had to miss the audit committee conference call (where I normally participate as an observer), I still had confidence that Veronique and Stu and everyone else would bring it to a successful conclusion. (That's my personal stress level I speak of, I won't claim there's no stress involved for Veronique.) Thanks to Veronique and her team, as well as the auditors, for their work. Thanks also to the volunteers on the audit committee for their service. One other thing the board reviewed out of the committee's work was a risks analysis that is being put together of the top risks and mitigation strategies for addressing them, which will become part of the strategic planning process.
Speaking of which, strategic planning was the biggest single item on our agenda, and tended to be a thread running throughout the rest of the meeting as well. With help from the Bridgespan team, we worked through some preliminary strategy questions to discuss priorities and setting goals. We don't have concrete results from that to share, in part because the overall process is still in an early stage, but it was a good exercise for us in thinking on a strategic level and preparing for the more challenging decisions ahead. One thing that did come out of it is that we reviewed the guidance that the nominating committee was given in the search to fill the one remaining vacancy on the board, and provided some additional input for them as a result.
One note I would add is the valuable contributions of the newer members of the board in bringing a more complete set of views to the group. SJ and Arne many of you know, and their emphasis on the health and potential of the community and chapters was important. I also really appreciated what Matt Halprin had to offer, especially in two areas: One, his capacity for strategic thinking and helping to keep us focused on strategy issues instead of drifting off-track, and two, his experience with other nonprofit boards and their practices was a good perspective to add. Their strengths help compensate for the fact that Jimmy wasn't able to attend the meeting, and I anticipate they will make us a good working group through the strategic planning process.
The board also conducted a sort of general review and evaluation, not just of the financial situation but the state of the organization and the work being done by Sue and the staff. We think Sue is great as our Executive Director and has done a terrific job getting the organization to this point, where we're healthy and have the space to develop our capacity for achievement in the years ahead. And I can't say enough about the work the staff are doing, so I'll just share this one anecdote. Since the board meeting overlapped with the first week of the fundraiser, it's fortunate that we have the new office where there's more than one meeting room, otherwise I don't know where the board would have met. That's because the fundraising team would spend all day working together in one of the larger meeting rooms. This would involve as many as 6-8 people, and you wouldn't know that they eat or take breaks from casual observation, although we did make sure they at least got the leftover pizza from our lunch at one point. They've worked hard to keep the fundraiser operational, not to mention considering a lot of feedback and making improvements. It's easier when you see what things are like in the office, but I hope we appreciate the dedicated staff and their support for the work of the Wikimedia movement.
--Michael Snow
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