Hello Ben,

If there are chapters that are not meeting the criteria proposed, in those cases the AffCom may reach out to them to help fix the issue, stimulate the organization of activities, fix governance issues, whatever that may be. Of course, failing to meet the criteria doesn't mean immediate derecognition, that could only happen if a chapter fails repetitively to meet the criteria and does not take measures suggested within a timeframe established and agreed between all parts. Then the AffCom would recommend the change of the status, which we hope not to need to do. It should never be like pushing a "delete button"!

Sent from my HTC

----- Reply message ----- From: "Ben Creasy" ben@bencreasy.com To: "Wikimedia Mailing List" wikimedia-l@lists.wikimedia.org Subject: [Wikimedia-l] [Affiliates] Changes to current chapter and thematic organisation criteria Date: Sun, Aug 21, 2016 11:22 PM

Does the Affiliations Committee have a list of existing chapters which do not meet the proposed criteria? I think we should at least get a sense for that, and those chapters should be notified and be put on the path to meeting standards or losing their status.

What's the harm in letting chapters which can't meet the proposed high standards drop into user group status? This will also force the committee and board to figure out reasonable requirements. I realize that chapters have special privileges and the process would be something like a probation period followed by a graceful revocation of privileges.

I'm not super knowledgeable about this topic, but I've heard that chapters becoming inactive is a problem. The solution is to anticipate that and create a process for handling chapter inactivity non-disruptively. What's the current process?

On Aug 20, 2016 9:50 PM, "Pine W" wiki.pine@gmail.com wrote:

...

What harm is avoided by eliminating the ambiguity you refer to, Pine?

One of the harms is that aspiring chapters don't know what standards we should be aiming to meet, because the standards are vague. Another harm is that the Affiliations Committee doesn't have clear criteria to apply, which means that decisions are likely to be more subjective and inconsistent than the decisions would be if there was a more specific set of criteria.

As I mentioned in my previous email, I feel that it's okay to have some flexibility in the requirements, such as by saying "a chapter must meet four of the following six criteria" or "this particular requirement may be met in one or more of the following ways". But those flexible criteria should be clearly defined.

...

How is that damage ameliorated by, as you suggest, re-classifying a chapter as a user group?

I feel that this is a separate issue. There should be no privilege attached to already being a chapter. It is unfair to apply one set of criteria to existing chapters, and a much tighter set of criteria to aspiring chapters. Chapter status should be linked with a substantial level of current or recent activity in Wikimedia.

Chapter activity levels may decrease for many reasons, some of which are beyond their control, such as if a fire breaks out in their office, or if an especially strong community organizer leaves the country. If such things happen and the activity level or membership level of the organization decrease, it is reasonable (if not desirable) to have the organization, which now would resemble a user group rather than a chapter, actually be categorized as a user group until the organization recovers. I would call this "truth in advertising". It's not comfortable, but it is the reality, and it would give the group a strong incentive to re-energize itself and return its levels of membership and activity to the levels that it once had, rather than allowing it to keep the privileges of chapter status with few of the responsibilities and expectations.

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