Hi Lodewijk, thank you for your quick response!
Could you explain a bit more here:
*I would rather see that the prize moves to the next in line. Otherwise
you have a complicated scheme of budget etc. I think it is better to
actually award everything. This does mean that no prizes can be sent out
until that period is over though - they might get a higher prize! *
The 1st place is not responding, so the 2nd place gets the 1st place
prizes? And so on? And what to do with the last in the line? The 3rd place
prize, for example? We are to look for the 4th one then?
antanana
2013/8/14 Lodewijk <lodewijk(a)effeietsanders.org>
Hi Antanana,
2013/8/14 attolippip <attolippip(a)gmail.com>
Dear all,
Could you share with us your awards giving algorithm?
We (Wikimedia Ukraine) awarded the winners at the ceremony itself and
sent the prizes by post to the ones that were not able to come in person.
This year there are talks of abandoning this practice and switching to
"The Participant is to be present at the Awards Giving Ceremony to get the
prizes" (but it seems a bit too expensive for me, as we compensate winners'
travel costs, and sending by post is usually cheaper, than paying for
"there and back again").
I am not aware of any WLM contest that had a requirement to appear at a
ceremony. Since anyone in the world could technically win (if they made the
photo while on vacation for example) I don't think this would be very
reasonable either.
I have found out that sometimes the contest rules
set some time period
for winners to contact, and it sounds something like this:
The Organizer will use reasonable efforts to contact the Winners, but in
the event the Organizer cannot contact Winners within "_____" business days
from the time of judging, that Participant shall be deemed void.
Contacting is always a tricky one. At least internationally we had a rule
that an activated email address is required. We will enforce this a bit
stronger this year probably. We did leave a message on the talkpage where
relevant, but this was mostly a courtesy.
On one hand, it DOES take time to find out the real person behind the
nickname sometimes, and storing the prizes seems okay for two weeks (a
months?), but after a long while it just seems that people do not care -
why should we?
We usually contacted them in NL without telling which prize they won -
that motivates a lot because they will have a chance to win the first
prize. If they won the last prize they might just ignore you and answer
some other emails first, and then forget all about it... We also asked
them for a ranked list of preference of the prizes, and awarded the prizes
on a first-prize-first-pick . This also helps, because they can influence
what they won by responding.
On the other hand, if a winner really can't come then and there - why
deprive him or her of getting the deserved?
Totally agreed.
I would root for someting like giving a month to contact the Organizer.
If failed - the prize becomes a donation to some other contest.
I would rather see that the prize moves to the next in line. Otherwise
you have a complicated scheme of budget etc. I think it is better to
actually award everything. This does mean that no prizes can be sent out
until that period is over though - they might get a higher prize!
Lodewijk
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