[Wikimedia-l] March 20: Update on Wikimedia movement strategy process (#11)

Hi all! After months of planning, we are underway: we officially launched some big discussions last week! If you missed the many messages sent out with this news, read on for more details. (Apologies for sending this out a few days late - we were very busy with annual planning meetings last week.) *Featured requests* With the start of Phase 1 discussions for Tracks A & B, there are two things we want to bring additional attention to: - Join the Phase 1 discussion! What do we want to build or achieve together over the next 15 years? - https://meta.wikimedia.org/?curid=10212156 - We want to reach as many people in as many places as possible - and to do that we need your help. Sign up via this Google Form to coordinate a Phase 1 discussion with your group or community. - https://goo.gl/c394KI *All Tracks* - A new San Francisco-based williamsworks team member, Sara Johnson,[1] has joined the firm to help support their work on the movement strategy process. *Track A (Organized groups) and Track B (Individual contributors)* - Tracks A and B officially launched on March 14 with the opening of Phase 1 discussions.[2] - Launch emails for Tracks A and B have been sent out to individuals and Wikimedia mailing lists. We will be sending out via MassMessage as well once translated.[3] - Nicole held first call with the Track A Advisory Group on Monday. Recruiting efforts for this group are continuing. - So far, 41 people have signed up to help facilitate discussions and two training calls have been conducted this week. We encourage more people to please sign up as well.[4] - The Core Team and Track Leads are continuing to work with Wikimedia Deutschland in preparation for movement strategy track at Wikimedia Conference coming up later this month in Berlin.[5] - Strategy Language Coordinators (Track B) have been translating the content and copying the discussion pages for the Phase 1 discussions, in order to adapt them for their local language projects. - The Track Leads are investigating ways to make the user journeys through the process clearer in order to help guide participants through all the content as the information grows over the course of conversations. - CentralNotice banner will begin by end of this week for logged in users. The language reads“Wikimedia 2030: Participate in the conversation about the future of the Wikimedia movement and its projects.” This is being translated in the 19 supported languages, and we hope for volunteers to assist with as many other languages as possible. - The survey form method of collecting individual input during Phase 1 is now posted online.[7] - Based on the Track A Advisory Group’s recommendations, Suzie, Jaime, and Nicole are working to simplify the materials and user experience. - Guillaume, Nick Wilson, Jan Eissfeldt, and Karen Brown are posting additional support materials to the portal on Meta-Wiki and are working with the strategy language coordinators to translate the following: - Discussion page on Meta-Wiki: https://meta.wikimedia.org/?curid=10212156 - A list of all the current discussions to help people choose which discussion to participate in: https://meta.wikimedia.org/?curid=10152617 - Discussion Coordinator’s guide to help people organize discussions, developed with Nicole: https://meta.wikimedia.org/?curid=10219273 - Discussion guides to help people facilitate different types of discussions: https://meta.wikimedia.org/?curid=10211355 - Method for posting and displaying summary pages of discussions, including templates to support implementation: https://meta.wikimedia.org/?curid=10210053 - A revised process map, designed by the Foundation's Communications department: https://meta.wikimedia.org/?curid=10152619 - On-wiki index of people who have signed up to facilitate discussions: https://meta.wikimedia.org/?curid=10211586 - The Core Team continued working on the strategy briefing,[8] and for example included a graphic of the greater Wikimedia ecosystem.[9] Ed and Shannon focused on producing the presentation deck to be presented at Berlin Conference and in the upcoming Wikimedia Foundation Board meeting. They are working with the Foundation's Communications department to help craft a clear narrative and presentation materials. - The Core team is preparing for organized group discussions with Wikimedia Foundation staff and Board. *Track C (Partners and readers in higher awareness regions) and Track D (Partners and readers in lower awareness regions)* - Track C participant outreach continues, and Track D outreach began this week! - A contact relationship management (CRM) system has been set up to help facilitate coordination of outreach to Track C & D contacts. - Desk research/interview proposal with Lutman & Associates is in approval cycles. Foundational research collected from this proposal will be posted on-wiki.[11] - A contract for online survey research is still being negotiated. - The Track Leads have begun interviewing project assistant candidates.[12] - A dinner is being coordinated with Wikimedia Deutschland for Track C participants while the facilitators are already in Berlin later this month for Wikimedia Conference. - The Core Team discussed with Nicole and Juliet participation and outreach to potential Track C & D participants at the upcoming Creative Commons Summit. The group is waiting to hear back from Creative Commons about a potential session on Wikimedia Strategy. - Track Leads and Core Team continued outreach to our network for recommendations on experts to consult. - Adele worked with Karen Brown and Jake Orlowitz on posting the process page for Track D on Meta-Wiki.[13] - Adele is working on posting a version of the contact list to Meta-Wiki with a form to collect suggestions from local communities. - Adele’s team is securing interviews with various experts and partners in Mexico, Nigeria, and India starting this week. Suzie is finalizing the interview guide by Monday. *Next steps* - Finalize and post all remaining materials to the strategy movement portal on Meta-Wiki, including strategic direction definitions and examples to help facilitate discussion. - Continue building out list of experts and developing expert interview guide for Tracks C & D. - Continue to simplify the user experience and materials to make it easier to participate in the discussions and to volunteer as a Discussion Coordinator. As always, thanks for reading through! Cheers, Katherine PS. A version of this message is available for translation on Meta-Wiki.[14] [1] http://williamsworks.com/team/sara-johnson/ [2] https://meta.wikimedia.org/wiki/Strategy/Wikimedia_movement/2017/Cycle_1 [3] https://meta.wikimedia.org/wiki/Strategy/Wikimedia_movement/2017/Updates/Cy… [4] https://docs.google.com/a/wikimedia.org/forms/d/e/1FAIpQLScyzOcB9FmgWWrenoe… [5] https://meta.wikimedia.org/wiki/Wikimedia_Conference_2017/Program_Design_Pr… [6] https://www.mediawiki.org/wiki/Extension:GuidedTour [7] https://docs.google.com/a/wikimedia.org/forms/d/e/1FAIpQLSfFicSjHz0HVlUrzt9… [8] https://meta.wikimedia.org/wiki/Strategy/Wikimedia_movement/2017/Process/Br… [9] https://meta.wikimedia.org/wiki/File:Strategy_Graphic.pdf [11] https://meta.wikimedia.org/wiki/Strategy/Wikimedia_movement/2017/Sources/Mi… [12] https://boards.greenhouse.io/wikimedia/jobs/622379 [13] https://meta.wikimedia.org/wiki/Strategy/Wikimedia_movement/2017/Track_D/Pr… [14] https://meta.wikimedia.org/wiki/Strategy/Wikimedia_movement/2017/Updates/20… -- Katherine Maher Wikimedia Foundation 149 New Montgomery Street San Francisco, CA 94105 +1 (415) 839-6885 ext. 6635 +1 (415) 712 4873 kmaher(a)wikimedia.org