On Fri, Feb 19, 2016 at 9:47 AM, Lodewijk <lodewijk(a)effeietsanders.org>
wrote:
Hi Ellie,
with donations, i was referring to the item on the linked financial report.
Does it indeed include sponsorships?
Lodewijk
On Fri, Feb 19, 2016 at 6:00 PM, Ellie Young <eyoung(a)wikimedia.org> wrote:
On Thu, Feb 18, 2016 at 3:19 PM, Lodewijk
<lodewijk(a)effeietsanders.org>
wrote:
Thanks, it is a step in the right direction
indeed. Although a bit more
breakdown would be helpful,
I am working on that....
I'm guessing this also highly fluctuates
year
by year.
> Some observations:
>
> A huge amount of money goes into flying WMF around the world (321k
resp.
> 383k), which doesn't even take into
account (I'm assuming) all the
hours
invested
into it.
The expenses related to staff time to attend and other staff support
within
the Foundation is
not accounted for here. (We have included my time, and contract staff
support that we pay to
assist the local team.)
> I'm assuming 'donations' includes sponsorships. That amount is less
than
I
would have expected/hoped.
Not sure what you mean by 'donations'. Donors to WMF do support
Wikimania
since we
heavily subsidize the event (registration fees are VERY low and don't
cover
the costs... that has
been a policy to keep it very affordable. Sponsorships are from
corporate sponsors
like
ask.com, google, wikihow, etc. These relationships are managed by
me
The local
host team also is involved in trying to get sponsorships, which is often
very difficult. I'd
welcome more suggestions and help in finding more sponsors.
> Registration income is low, as expected (the
> burden would just be moved to a different part of our movement: the
> community)
>
> 'wikimania direct' is quite expensive, to be honest, and much more
than I
would
have expected. However, it does include catering, which is always
an
expensive chunk (5days * 1000 people will even at
a quite low 30 dollar
per
day easily give 150k, not even counting the
parties etc).
Catering is usually our highest direct cost. In London Wikimania '14, it
was the rental of
the Barbican Centre venue.
Many of these costs would still exist if you split the event up in
multiple
events spread out. WMF would still want to fly
everywhere (board has to
meet anyway, WMF staff wants to engage anyway, committees have to meet
somewhere), catering won't be much cheaper if spread over multiple
events,
> and don't underestimate the manpower it would take to organise all
those
events -
relatively it may be even more.
I do think we could consider some different models for how we produce
conferences
that would be more reasonable cost-wise. And yes, there might be
additional expense
for staffing, but this could be offset depending on the format, location
and size
of the conference.
>
> So looking at these figures, I can agree that it should be possible to
do
it for
less, I'm less certain though whether the proposed splitting up
would significantly reduce the total costs for everything that is
included
here.
Maybe we should do the "experiment" as suggested and see!
>
> Lodewijk
>
>
>
> On Thu, Feb 18, 2016 at 11:52 PM, Sam Klein <sjklein(a)hcs.harvard.edu>
> wrote:
>
> > That's most helpful, thank you both.
> >
> > On Wed, Feb 17, 2016 at 5:14 PM, Pharos <
pharosofalexandria(a)gmail.com>
> > wrote:
> >
> > > Thanks, Ellie and Chris, this historical experience should be very
> > helpful
> > > for future discussions!
> > >
> > > Best,
> > > Pharos
> > >
> > > On Wed, Feb 17, 2016 at 5:06 PM, Chris Schilling <
> > cschilling(a)wikimedia.org
> > > >
> > > wrote:
> > >
> > > > Hey folks,
> > > >
> > > > Ellie has put together a summarized budget including revenue and
> > expenses
> > > > from Wikimania 2014 in London[1] and Wikimania 2015[2], which
I've
> gone
> > > > ahead and posted to the summary pages of these conferences on
meta.
> >
>
> > > Thanks,
> > >
> > > Chris
> > >
> > > [1] <https://meta.wikimedia.org/wiki/Wikimania_2014>
> > > [2] <https://meta.wikimedia.org/wiki/Wikimania_2015>
> > >
> > > On Wed, Feb 10, 2016 at 1:15 PM, Samuel Klein <meta.sj(a)gmail.com
> > wrote:
> > > >
> > > > > Itzik writes:
> > > > >
> > > > > > If we want to talk about the cost of Wikimania it will be
great
> if
> > > the
> > > > > WMF and the local team will share the costs.
> > > > > >
https://meta.wikimedia.org/wiki/Wikimania_2014/Budget
> > > > > >
https://meta.wikimedia.org/wiki/Wikimania_2015/Budget
> > > > > > Maybe I missed something, but it's strange that such
discussion
takes
> > > place without a real budget breakdown.
> > > > To summarize 2 huge event to "1$ million USD" does not make
sense.
> > >
> > > Agreed 1million%. It would be important to see a rough cost
> breakdown, &
> > > compare that to the best-budgeted Wikimanias.
> > >
> > >
> > > On Wed, Feb 10, 2016 at 9:52 AM, Tomasz Ganicz <
polimerek(a)gmail.com>
> > > > wrote:
> > > >
> > > > > 2016-02-10 6:06 GMT+01:00 Samuel Klein
<meta.sj(a)gmail.com>om>:
> > > > >
> > > > > > FUDCons
> > > > >
> > > > > Also it is hard to compare Wikimanias with FUDCons as it is
> > > > > a) much smaller (usually bo more than 200 attendees)
> > > > > b) divided by regions - for example in 2015 there were 3
FUDCons
> > > > > (Argentina, India,
Spain) and 2 Flocks (NY and Kraków) - so
they
> are
> > > > > rather like our Iberecop or CEE meetings than the global
> conferences.
> > > > >
> > > >
> > > > Thanks. Similar to regional events perhaps, not Wikimania.
Still
> > > worth
> > > > > comparing budgets perhaps, if available.
> > > > >
> > > > > But I was wondering about the trend over time: whether
extensive
> > > funding
> > > > > during the RedHat days made the events less useful, in the
years
> > after
> > > > that
> > > > > funding was reduced.
> > > > >
> > > > >
> > > > >
> > > > > > And also Fedora developers have many potential sources of
> external
> > > > > funding
> > > > > > - mainly from IT companies which uses free software and
want
to
>
apply
> > > for
> > > > > their specific needs and for whom they quite often work.
> > > > >
> > > >
> > > > True. But attendees to GLAM or education conferences also tend
to
> > have
> > > > > many potential sources of funding - mainly from archives or
> > educational
> > > > or
> > > > > technical companies who curate knowledge or develop education
> tools.
> > > And
> > > > we
> > > > > have IT industry partners who are similarly willing to support
> > > > Wikimanias.
> > > > > Not entirely dissimilar.
> > > > >
> > > > >
> > > > > > But anyway, Fedora offers scholarships for attendees, see:
> > > > > >
> > > > >
> > > > > Yes, wiki conferences should as well - that part of conference
> > funding
> > > is
> > > > > important. Even early Wikimanias with almost no WMF support
had
> > > significant scholarship pools.
> > >
> > > S
> > > _______________________________________________
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> >
> >
> > --
> > Chris "Jethro" Schilling
> > I JethroBT (WMF) <
https://meta.wikimedia.org/wiki/User:I_JethroBT_(WMF)>
> > Community Organizer, Wikimedia Foundation
> > <https://wikimediafoundation.org/wiki/Home>
> > _______________________________________________
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> >
> >
> > --
> > Samuel Klein @metasj w:user:sj +1 617 529
> 4266
> > _______________________________________________
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c. 510 701 8649
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