:-)
2015-03-09 11:51 GMT+01:00 Nicole Ebber <nicole.ebber(a)wikimedia.de>de>:
Thanks for sharing this, Emeric. I especially like the
approach of
sharing these kinds of experience that all the organisations have to
deal with on an everyday basis. I guess these procedures are quite
easy to copy or build upon for others.
Merci,
Nicole
On 9 March 2015 at 09:49, Emeric Vallespi <emeric.vallespi(a)wikimedia.fr>
wrote:
Dear movement fellows,
After our "Board handbook", we are pleased to share with you the
Wikimédia France "Travel policy" (this time, in French and English!):
(en)
https://meta.wikimedia.org/wiki/Wikimédia_France/Politique_de_voyage/en
(fr)
https://meta.wikimedia.org/wiki/Wikimédia_France/Politique_de_voyage
This document is the compilation and formalization of our expenses
reimbursement's practices for several years.
The main goal of this formalization is to clarify, for our various
stakeholders in the organization, the expenses which can be reimbursed,
the amounts, the conditions and the process.
And because it's clearer we think that it's going to facilitate the
volunteers involvement. Indeed, by knowing in advance if expenses can be
covered, we are hoping that volunteers will take more initiatives to do
projects, even if there is a cost.
Of course, it facilitates the work of our treasurers and executive
director who deal with the approval of expenses requests/reports,
because the commons cases are anticipated in the policy, and now they
have to intervene only for specific cases, which are less frequent.
It is also ensuring a healthier governance: it clarifies the process of
escalation if needed and it provides fairness for every requests'
answers.
Besides it allowed to define consensually the
frame of reimbursements
with different stakeholders.
As it might be useful for other entities, we shared in a Learning
Patternswhy we think it's useful for us to have this policy,what
problems it solves and how we have solved them:
https://meta.wikimedia.org/wiki/Grants:Learning_patterns/Travel_policy_−_de…
Moreover, we did an "unofficial"
translation of the policy (link above)
to ease your feedback possibilities about this policy, about the process
we followed or to be inspired by if you are thinking about such an
initiative of document in your organization.
Feel free to ask any questions or make suggestions of improvement.
Cheers,
--
Emeric Vallespi
Vice President
Wikimédia France
www.wikimedia.fr | Twitter: @Wikimedia_Fr
Mob. +33 6 61 15 13 12 | emeric.vallespi(a)wikimedia.fr
<mailto:emeric.vallespi@wikimedia.fr>
Twitter: @evallespi
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--
Nicole Ebber
Referentin Internationale Beziehungen
Adviser International Relations
Wikimedia Deutschland e.V. | Tempelhofer Ufer 23-24 | 10963 Berlin
Tel. (030) 219 158 26-0 |
http://wikimedia.de
Stellen Sie sich eine Welt vor, in der jeder Mensch an der Menge allen
Wissens frei teilhaben kann. Helfen Sie uns dabei!
Wikimedia Deutschland - Gesellschaft zur Förderung Freien Wissens e.
V. Eingetragen im Vereinsregister des Amtsgerichts
Berlin-Charlottenburg unter der Nummer 23855 B. Als gemeinnützig
anerkannt durch das Finanzamt für Körperschaften I Berlin,
Steuernummer 27/681/51985.
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