On Mon, 22 Oct 2018 at 00:34, effe iets anders effeietsanders@gmail.com wrote:
Hi Pine,
I would also suggest not to get overly bureaucratic with this :) If the public meeting you refer to requires a large attendance, the 14 days makes sense for example - but I cannot recall many meetings of that style. Rather, most meetings are either scheduled taking the availability of participants in mind, or it is to get input (where it is more important to have a bunch of people show up, than to have everyone participate).
Whether more than one reminder is excessive, is imho quite subjective. I appreciate most reminders, especially if they stick to the same thread.
On a side note: are there any weekly meetings being announced on this list? Again, it highly depends on the topic, and whether the reminder may also contain more information.
My point? Don't worry about it so much :) Be flexible with this, and go with the flow. People can figure this out quite well if they use their common sense without added bureaucracy.
Lodewijk
On Mon, Oct 15, 2018 at 1:50 PM Pine W wiki.pine@gmail.com wrote:
Hi Wikimedia-l and Wikitech-l,
Keeping in mind the large numbers of subscribers on some Wikimedia email lists, the endless valuable uses for the time of knowledgeable volunteer Wikimedians, the significant financial costs for the time of many of the staff and contractors on these mailing lists, and how packed calendars can be, I propose that we implement a few social norms/guidelines for Wikimedia-l and Wikitech-l in particular.
- When planning to have a one-time public meeting, announce it at least 14
days in advance to give everyone who might like to participate that much lead time to clear space on their calendars. Rarely is a one-time public meeting so urgent that it cannot wait 14 days from the day that it is announced.
- Send a maximum of one reminder email regarding a one-time public
meeting, and also send a maximum of one reminder email regarding events with deadlines such as Wikimania scholarship submissions or conference presentation proposals. More than one reminder about a meeting or deadline is excessive.
- If extending a deadline, send only an announcement of the extension with
no additional reminder.
- Send only one email to announce a recurring weekly meeting, with no
additional reminders. Meetings which recur less often, such as biweekly or monthly, may continue to be announced with one additional reminder.
At this time these are proposals only. Comments are welcome. If the comments become extensive then I may request that we move the conversation to Meta.
Thank you,
Pine ( https://meta.wikimedia.org/wiki/User:Pine ) _______________________________________________ Wikimedia-l mailing list, guidelines at: https://meta.wikimedia.org/wiki/Mailing_lists/Guidelines and https://meta.wikimedia.org/wiki/Wikimedia-l New messages to: Wikimedia-l@lists.wikimedia.org Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l, mailto:wikimedia-l-request@lists.wikimedia.org?subject=unsubscribe
Wikimedia-l mailing list, guidelines at: https://meta.wikimedia.org/wiki/Mailing_lists/Guidelines and https://meta.wikimedia.org/wiki/Wikimedia-l New messages to: Wikimedia-l@lists.wikimedia.org Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l, mailto:wikimedia-l-request@lists.wikimedia.org?subject=unsubscribe
Completely agree that this is a real problem, and that solving it is a positive change rather than a "bureaucratic" one.
As a reminder for everyone who reads this list, it is defined as:[1] Wikimedia Mailing List Discussion list for the Wikimedia community and the larger network of organizations (Wikimedia Foundation, chapter organizations, affiliates, partners) supporting its work.
Let's agree to draw the common-sense distinction between having a *discussion* and one-way *broadcasting* announcements, PR statements and thankspam. This list is not intended for any of the latter, and filling subscriber's inboxes with announcements rather than interesting contemporary discussion is damaging this list and reduces its subscriber base. This is probably a significant part of why subscription and community engagement has been seriously dropping off over the last few years.
I propose that we create a movement wide announcements list (wikimedia-announcements) that is intended for broadcasting, rather than discussion, and this list can be kept for discussion. If people feel they need to send three announcements/reminders/changes for the same meeting, then that can be okay on the announcements list, and should be called out as misuse, or even hijacking, for this discussion list. A simple change, and for those that wish to follow announcements, makes it easy for them to be automatically filtered.
Links 1. https://lists.wikimedia.org/mailman/listinfo/wikimedia-l
Thanks, Fae