Hi Pine,
I would also suggest not to get overly bureaucratic with this :) If the public meeting you refer to requires a large attendance, the 14 days makes sense for example - but I cannot recall many meetings of that style. Rather, most meetings are either scheduled taking the availability of participants in mind, or it is to get input (where it is more important to have a bunch of people show up, than to have everyone participate).
Whether more than one reminder is excessive, is imho quite subjective. I appreciate most reminders, especially if they stick to the same thread.
On a side note: are there any weekly meetings being announced on this list? Again, it highly depends on the topic, and whether the reminder may also contain more information.
My point? Don't worry about it so much :) Be flexible with this, and go with the flow. People can figure this out quite well if they use their common sense without added bureaucracy.
Lodewijk
On Mon, Oct 15, 2018 at 1:50 PM Pine W wiki.pine@gmail.com wrote:
Hi Wikimedia-l and Wikitech-l,
Keeping in mind the large numbers of subscribers on some Wikimedia email lists, the endless valuable uses for the time of knowledgeable volunteer Wikimedians, the significant financial costs for the time of many of the staff and contractors on these mailing lists, and how packed calendars can be, I propose that we implement a few social norms/guidelines for Wikimedia-l and Wikitech-l in particular.
- When planning to have a one-time public meeting, announce it at least 14
days in advance to give everyone who might like to participate that much lead time to clear space on their calendars. Rarely is a one-time public meeting so urgent that it cannot wait 14 days from the day that it is announced.
- Send a maximum of one reminder email regarding a one-time public
meeting, and also send a maximum of one reminder email regarding events with deadlines such as Wikimania scholarship submissions or conference presentation proposals. More than one reminder about a meeting or deadline is excessive.
- If extending a deadline, send only an announcement of the extension with
no additional reminder.
- Send only one email to announce a recurring weekly meeting, with no
additional reminders. Meetings which recur less often, such as biweekly or monthly, may continue to be announced with one additional reminder.
At this time these are proposals only. Comments are welcome. If the comments become extensive then I may request that we move the conversation to Meta.
Thank you,
Pine ( https://meta.wikimedia.org/wiki/User:Pine ) _______________________________________________ Wikimedia-l mailing list, guidelines at: https://meta.wikimedia.org/wiki/Mailing_lists/Guidelines and https://meta.wikimedia.org/wiki/Wikimedia-l New messages to: Wikimedia-l@lists.wikimedia.org Unsubscribe: https://lists.wikimedia.org/mailman/listinfo/wikimedia-l, mailto:wikimedia-l-request@lists.wikimedia.org?subject=unsubscribe