As a person who missed three events because of rejection of visa (one
Wikimania, one Wikimedia Hackathon, one WikiArabia) and missed two other
because couldn't event get an appointment with the embassy (DevSummits) I
want to share my experience here. There is three parties involved in this
case:
- Participants:
-- If you are going to another country that has strict visa rules, you
should be prepared and know what can go wrong. Usually make a group of
people who are more experienced in Wikimedia events and ask them for help.
This helped me in some events to get visa without trouble. One case I
remember was when the invitation letter was from WMF and not the local
chapter. It caused rejection of visa before me and once I knew it, I fixed
it.
-- Be prepared for other options. For example, for Esino Lario one of my
friends missed the event because he couldn't get appointment with the
embassy, when I knew this is a problem, I tried the German embassy and got
the visa ready in time. (Per Schengen laws, you need to make requests to
the country you will stay the most, so I stayed in Germany for 11 days and
Italy for 8 days to make things legal)
-- If you have an interview to justify your visa, definitely mention
Wikipedia. People don't know what WMF is but all know Wikipedia and have
positive feelings.
-- I know it's hard but let go sometimes: I decided not to go at this
year's Wikimania just because the visa process is horrible and I need to
travel to Turkey at least twice. Even though I know I miss a great event
but let's hope to meet them soon.
-WMF:
-- I know WMF is busy but I mentioned this several times to legal,
support and safety and some other teams. People like me have problem going
to events and there should be support for them. Two things were always said
and I don't know why it's not being done, 1- Prepare a centralized place
(probably in meta) so people share experience to help newbies to get visa
documents right. I have seen lots of problems in the documents my friends
need to prepare for the visa and helped them to get it right before it gets
rejected but I had to meet them in person and it's an exclusive club of
people I know. I want to open this knowledge to others.
-- The other option I always mentioning is support for getting one
multiple entries visa instead of getting one visa for each event, This is
very true for European events. This would make life of lots of people way
easier.
Local chapters:
-- When there is a Wikimania, a local chapter will be handling process of
visa for lots of countries with different issues. Sometimes they handle it
perfectly and other problems might be the reason for rejection but
sometimes I need to come back to them and ask for more documents which
increases the chance of rejection or visa not being issued in time. They
usually consult with an immigration lawyer before the process, this needs
to be increased and WMF needs to make sure these consults happen.
Sorry for the long email. I hope this would be helpful for you.
Best
On Sat, Jun 24, 2017 at 1:51 PM Ilario valdelli <
ilario.valdelli(a)wikimedia.ch> wrote:
On 24/06/2017 02:00, Ellie Young wrote:
On Fri, Jun 23, 2017 at 2:10 PM, Gabriel Thullen <gabriel(a)thullen.com>
wrote:
I have a few comments:
1)
We do not know how the Montreal venue was selected for Wikimania.
Jean-Philippe said:
"A "Wikimania Montreal Committee", now defunct, was behind the request to
WMF to have Wikimania in Montreal and they did not coordinate with the
chapter in doing this."
The situation there is obviously more complicated than what is being said
so I will not dwell on that. What disturbs me is that the Montreal bid was
accepted in absence of the local chapter support. That is not acceptable.
Looking back on the success of the Esino Lario event, I believe that strong
local chapter and volunteer support is vital for a Wikimania event.
Let us just say that there was confusion and communication issues with
the original proposers to host. The Steering Committee (including yours
truly) thought that Wikimedia Canada was involved. I think everyone can
agree how important it is for having the local chapters involved--- most
recently Esino Lario and Mexico City and of course South Africa coming up.
Hi Ellie,
This is an interesting point. I know that recently there has been a
decision to have Wikimania's organization notified two years in advance,
but this model can only work if there is a "local group" with a mature
organization. Two years are too many for a local "extemporary" committee.
A chapter (with at least a small staff) is something that can assure a
commitment for two years and can support efficiently a local group (and
perhaps to save the organization in case of withdrawal).
Basically the two year model cannot be disconnected from a *mature* local
organization as a chapter, otherwise the model will not work.
But at this point is also interesting to know how big may be the impact on
a chapter. The organization of an event like Wikimania is something
fascinating, but at the same time it's more than a "stress test" for a
chapter.
Kind regards
--
Ilario Valdelli
Wikimedia CH
Verein zur Förderung Freien Wissens
Association pour l’avancement des connaissances libre
Associazione per il sostegno alla conoscenza libera
Switzerland - 8008 Zürich
Tel: +41764821371 <+41%2076%20482%2013%2071>http://www.wikimedia.ch
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