A few weeks ago, the people who came to the first IRC discussion
agreed broadly to alternate meeting times between 2200 and 1600 UTC to
help people from different time zones make it at least every other
meeting. We didn't discuss ideal days of the week too much... at the
moment, meetings are scheduled for Saturdays, with the next one for
2200 UTC on Saturday, Dec 3. If this isn't a good day/time for you,
please suggest alternatives.
We should also schedule another day to discuss program details
further. It would be nice to have by then specific ideas about what
the CfP should look like -- what guidelines to give submitters -- and
what the submission process should be like (sent to what address; or
via what web-processing system). For those of you interested in the
program, what days are good for you to meet?
Speaking of which... can anyone access the wikimania-cfp list on OTRS?
The address still works, but I can't see it in OTRS atm.
Two weeks ago, five weekends were noted as potentials for Wikimania;
of these, the first weekend in August was the most popular. The prime
con for those days was that flights overseas might be more expensive
for those dates than for a few weeks earlier; but no specific
differential was found (at least when comparing prices this far in
There was a concern last week that it might be hard to get the right
rooms in early August, due to construction or conflicts. Yesterday
Erica (at Harvard) was able to hold a good selection of both rooms and
dorms for August 3-6, so that weekend looks promising.
There was a program-only meeting on Wednesday; you can see the raw
it's long... minutes are forthcoming (also for the meeting this past weekend).
Key outcomes : Tracks were discussed; a few people listed some of
their preferred tracks. We should decide on exactly what submission
guidelines should be for a CfP; and on how people should submit
(related point : what conference software to use). Draft text for a
CfP will be worked on for next week. We would like to be able to send
out a CfP by January. As a step toward forming a proper program
committee, people were asked to note their interest in program-work on
A few notes follow from the wikimania chat this weekend. Other notes
you can read online (including a summary, once it's put up in the
coming day or two) here:
* We must finalize dates and reserve rooms by next week. There may be
a short meeting devoted to that this weekend; scheduling tabled to the
* A short program meeting will be held Wednesday on irc at 2200 UTC.
* December 3, 2200 UTC was suggested for the next Wikimania chat,
alternating back to the time of the first chat. If you can't make
Saturdays in general, or really want to attend but can't make that
time, speak up.
* A few other issues were tabled for discussion on the mailing list
and wiki -- how to handle meta-questions about press accreditation (to
discuss here? a Wikimania FAQ on meta?), and what short announcements
& blurbs to draft ( "save the date", "about wikimania" ), for broad
A reminder: the next Wikimania chat will be this Saturday at 1600 UTC
in #wikimania. There will also be a specific program meeting next
With a handful of people responding that M/T next week could work, I'd
like to suggest Tuesday at 1400 UTC or 2200 UTC. What do people think
of those times? If you can make it on Tuesday, which time would work
better for you?
The Wikimentary project, which started as the kernel of an idea at
Wikimania when the Globalvision documentary team was moved to see what
the community would do with their raw footage, is taking off. Rory
O'Connor at Globalvision has really been pushing to make this happen;
through some heroic efforts on his part we now have low-res copies of
all 25 tapes they shot, a high-res copy of one tape (#8), and a 'rough
cut' he edited together that PBS will be airing in January -- all
available via archive.org at the moment.
You can see a guest blog-post about this on the Frontline/World blog here :
The rough cut (be the first to write a review ;-):
If you'd like to take part in the project, or work on your own short
wikimentary using this content, you can help in a few ways.
1. Download the transcripts (all of which are rough, have some
mistakes, and are currently Word files) and one of the low-res
'screener' files; listen to the screener while editing the transcript.
Upload the fixed transcript, as something other than a Word file, to
2. Help others learn how to edit their own video. Add ot the
[[m:Video]] guide on meta; learn more about various editing platforms
(iMovie might work well as an interim step), help set up a
qt/wmv/other --> theora conversion tool (if there isn't already a good
service online). Some existing editing guides:
http://current.tv/studio/survivalguide/ (for tv-quality video production)
3. Update [[m:Wikimentary]] with notes and links. Discuss the
project on [[m:Talk:Wikimentary]].
4. Edit your own video from the raw footage! Right now only Tape #8
is available via archive.org in high-res, but for a test project you
could edit something together from the screeners.
More to come. Andy Carvin, a notorious podcaster and vlogger, is
interested in helping teach people to start editing their own video;
he's worked on a related project recently with some elementary shool
students in Atlantic City. And the resulting video is adorably
Rory's latest update is included below.
---------- Forwarded message ----------
From: Rory O'Connor <Roc(a)globalvision.org>
Date: Nov 16, 2005 11:45 PM
Subject: Re: Wikimentary latest
I'm pleased to announce that files containing the following are all now
accessible at the URL below:
1. 'screeners' of all media shot by Globalvision at WikiMania;
2. transcripts in MS word of all screeners
3. a 'screener 'of the rough cut;
4. An 'editable' larger file of the rough cut;
5. a MS word file of the script for the rough cut
6. One 'editable' large file of one tape (008) of the media shot by
Globalvision in Frankfurt.
To see and download any or all, go to:
EXPLANATORY NOTE: What we are calling 'screeners' are smaller, lower quality
files suitable for downloading and meant to be looked at in conjunction with
the word files of the matching transcription. In other words, 'screener 008'
is the low quality media version of the eighth tape we shot. It should be
matched by a MSW file of the transcription of tape 008. When looked at in
conjunction, one should be ready to them correct the extant transcription
and wiki-ize it to make it a perfect match.
In most cases the current transcripts are close--but few if any are perfect.
So there is initial work to be done just looking at the tapes and fixing the
One can also download the 'screener' of my rough cut, which should match
perfectly with the MSW script file of same. If it doesn't, please amend it.
The 'editable' file of the rough cut is also available for anyone who wants
to begin tearing it apart and improving it.
We continue to upload the larger 'editable' files of the other media as
well, and are working out several kinks and issues associated with that.
Thus far, only tape 008 is available in this form.
Also, for video newbies, here's a link to a fairly comprehensive video
production primer available online -- the VC2 Survival Guide -- courtesy of
Finally, if you haven't seen it yet, here's the URL for the 'Dispatch' I
recently posted about WikiMania and the wikimentary project at the web site
of the PBS program 'Frontline World"
I still need to see and sign and maybe post some sort of license for all the
above; a wiki to discuss if not work on this would be a good idea, if anyone
is so moved; and it might be nice if there were a mechanism to let everyone
who attended the conference to know about all this, no?
Hope to hear from some of you soon...
On 11/5/05 4:50 PM, "Jimmy Wales" <jwales(a)wikia.com> wrote:
> SJ wrote:
>> An easy way to get people involved is to have them finish up the
>> missing transcriptions; once we have the files in a suitable place
> This is a very fine idea. I can help with this. In my previous email,
> I said that I don't know how to edit video, and that still holds true.
> I suppose I do know how to make or correct a transcript. I just
> download a video clip, I watch it, and while I'm watching it I type or
> else I edit/correct what someone else has typed.
>> Absolutely ! For the purposes of transcription, which seems the
>> fastest way to get people collaborating on the content, it would be
>> great to have audio streams separate from the video. Is there a
>> simple way to do this at the source? That content, at least, could be
>> uploaded to Wikimedia servers and played with immediately.
> Yes, absolutely. Getting the audio up somewhere quickly would be
> totally fine. :-)
Society of Wikimaniacs
November 5, 2005, 20:00 UTC
Present : _sj_, akl, Alkivar, Angela, AnyFile, brettstil, brion,
Chris_Parham, delphine, e2m__, EricaG, gwdash, JamesF, jikomboe,
MikeSnow, mysekurity, Phroziac, randy_f, reagleBRKLN, sasha_ (asw),
Shanel, shekhar, Solensean, TitaniumDreads,
...but silent : Bdka, cathyma, Chiacomo, CraigSpurrier, da_didi,
GerardM, Get_It, here, mattis, MichaelDiederich, poli_, Rdsmith4,
SabineCretella, soufron, SvenDowideit, tobacman, tractor, zwitter
...and away : AppleBoy, Austin, GhostFreeman, JeLuF, mark, Rince,
1. Long before the meeting, Alkivar links to [[Jason Scott Sadofsky]]
("a computer history archivist... who is humorously anti-wikipedia")
and suggests he would make a good speaker. Also notes that on campus
you can have better parties later than you can elsewhere in town.
2. e2m__ asked if attendees from Asia, Africa, and South America will
be particularly welcome. The meeting is just starting, and this is
never answered... are they? See also the discussion of conference
Via email, Node suggested organizing travel groups of people from
similar countries / languages, to help them get used to the new
environment; and to offer partner-interpreters (for each group?) --
to encourage people with poor English skills to attend who normally
avoid such international events.
3. Time sensitive issues first : dates for the conference? There are
3 promising weekends : July 22-23, July 29-30, and August 5-6. The
weekend in August seems to be the easiest for people to schedule, but
may be more expensive for flights from Europe.
3A - Todo: compare flight prices for these dates.
3B - Harvard professional schools start late for the US, but early
for Europe. UK high schools get out late, will still be in session
mid-July (so flights might be cheaper).
3C - Anyfile did a quick price search; prices were the same for those
two weekends. Group & corporate flight discounts were mentioned.
4. Working with the Harvard dorm & room offices : the [room] office
hasn't sorted out their schedule yet; will get to it "very soon".
UPDATE: The optimal week[end] for dorms is in early August (we
could get any combination of dorms we want, up to 450 beds). Still
waiting on room details.
5. Amgine: will the whole event be at the Harvard Law School? Answer:
No. The MIT Media Lab wants to host some smaller events, even all of
the hacking days. They've also offered to book their largest hall,
Kresge auditorium, if we want to use it.
6. Where is there food? Places mentioned : The Harkness Commons (next
door), on-campus caterers (cheers from the local union member), nearby
restaurants around Harvard & Kendall Square.
7. Timeline : budget 3 months for travel preparation after acceptnace
of papers, for the most difficult cases. CfP in January, December;
give initial acceptances by April.
8A : Next meeting - when is good? rotate every meeting by 15.2 days?
Pick two times and switch between them? Have multiple meetings on
some weeks? We settle on the second option. Next meeting tentatively
set for 1600 UTC, Saturday November 19.
8B : Have short meetings and keep most discussion on [Meta]. Clean
out the Wikimania wiki and decide if want the site to be a wiki next
9A. What should the conference goals be? We agree generally that it
should support the online communities, and be a party and social
gathering; and that it should involve "a conference". We had some
trouble defininzg 'conference.' How could we describe the community
and academic parts of Wikimania more clearly?
Is international outreach important? Increasing the visibility
of small projects? Increasing outreach to underrepresented languages?
Should the goals for this year be different than they were last year?
9B. Naming : JamesF liked "symposium" better than conference, but
didn't find broad support . (Wikisym's use of the term was noted.)
Mysekurity suggested "the [N]th First Annual" conference, a la the
Ignobels. MikeSnow chimed in with "Wikimania 2.0".
10. Design, logos, mascots. Mysekurity wanted a logo contest. This
met with some definite opposition. Conference t-shirts and laptop
stickers, however... JamesF dreams of having a different shirt from
each wikimania in 20 years. Delphine suggests a confernce mascot... a
new one every year. (the Wikipedia worm? Bob the Angry Sunflower? a
dolphin? a weasel? a marmot?)
11. Advisors : Sj brings up Tthe idea of a general advisory panel --
representatives from outside the community, from different parts of
the world, who could suggest and provide intros to potential speakers
and sponsors. Chris Parham noted the structure doesn't have to be
formal, but that getting people involved in this way would be helpful.
Delphine wanted to know what the advisors would do, other than
advising the program team.
12. Announcements. Will there be announcements on the main WP
page[s]? A sitewide notice? When, for how long? At the first
opportunity to sign up, before a major paper/registration deadline? It
is noted that sitewide notices were put up last year on fr:wp, to some
complaints, but not on en:wp.
13. Media streaming. Mysekurity: webcam streams? audio? Mysekurity:
will it be broken down into 'important' and 'not important' segments?
Akl: as long as there's someone to do it... mysekurity would be glad
to '''help''' (emphasis his :)
14. Feedback from attendees and presenters. Attendees from last year
want a social list to keep up with friends from Wikimania. Other
feedback already left on meta needs to be reviewed.
15. Licensing of papers. General agreement: ask speakers to agree to
a reasonably free license, and to audio/video reproduction if they're
being recorded, well ahead of time.
16. Conference planning software. No word from Austin, Jakob, or
Patrick; it is generally agreed that a license agreement on paper
submission makes sense. JamesF mentions that he was at some point
happy to help Austin improve on last year's reg system; regrets
mentioning it again :-) It is also agreed we should choose our
program planning software in time for the program team to look at it.
17. Program team and Papers
This team is one of the first to act. How will it be structured? Who
will be on it? Who will lead it? We should get help from outside the
community; technologists and academics (e.g., Sunir, others from
Wikimania '05?) methodically split up papers into review groups.
Amgine notes CfPs should have a postmark deadline. Delphine says
there should be a very official, and a secret unofficial deadline. Sj
suggests having an early deadline for people who need advnce notice;
Delphine said she will pay Sj a beer if anyone submits a paper early.
Mysekurity: will papers be physical, on a wiki? will they be editable
/ commentable by others before the event? Delphine notes she would
not like that.
18. Other teams
Website and conf-software are also needed soon. Ditto general
conference organization. How should the organization be divided?
Should they be split into formal committees? Do we need to hire
people to coordinate the volunteers, or have an external conference
Sj noted there is an agenda item on the upcoming board meeting re:
hiring an organizer for Wikimania.
Soleansan thinks we should translate papers into Swahili, "or at least
in Réunion creole," so people don't get the impression that WP is only
English, or only for English-speakers. Alkivar thinks we need
Fr/Es/De translations for every major speaker. Delphine suggests
waiting until registration is opened and we see who signs up. akl
notes that in Frankfurt, none of the German attendees needed
Sj added that we know hardly any relevant presenters who don't
speak in English, but if we had a better way of finding/filtering
potential speakers, we might find them. Delphine suggests spending
money on travel sponsorships and visas, and not on translation.. But
we didn't release the CfP in too many languages last year... can sj
evaluate a Russian paper? via a translator. (e.g., the
Chinese-language paper submitted last year)
akl wants to know if the next irc meeting will be held in swahili,
russian or in chinese? :)
20. Closure and followups
Two hours was a bit long. Follow-ups on the wiki: