Dear Wikimania community,
There are currently two discussions on Meta which will have a fundamental impact on the technical logistics of all future Wikimania bids.
As many of you would know, working documents of Wikimania bids, such as letters of support and venue information, are conventionally uploaded to Meta locally because they don't come with a Commons-compatible free licence. However, currently there's no explicit "exemption doctrine policy" on Meta, so two discussions are ongoing, with the aim of deleting all Wikimania-related non-free files which have been uploaded in the past years[1], and to ban future uploads of non-free media to Meta including Wikimedia events' working documents[2].
[1] http://meta.wikimedia.org/wiki/Meta:Requests_for_deletion#All_files_in_Categ... [2] http://meta.wikimedia.org/wiki/Meta:Babel#Restrict_or_abolish_local_file_upl...
Since this would mean future Wikimania bids may not include copies of third-party working documents on Meta, these proposals will change the logistics of Wikimania bids completely. I therefore urge all of you to scrutinise the proposed changes and comment as appropriate.
Deryck WM2013 local team
PS. To those of you who also run chapters: the proposed changes will mean that chapter financial statements may not be uploaded to / will be deleted from WMF-hosted wikis since they're have an implicit no-derivative requirement.