Dear Wikimania community,<br><br>There are currently two discussions on Meta which will have a fundamental impact on the technical logistics of all future Wikimania bids.<br><br>As many of you would know, working documents of Wikimania bids, such as letters of support and venue information, are conventionally uploaded to Meta locally because they don&#39;t come with a Commons-compatible free licence. However, currently there&#39;s no explicit &quot;exemption doctrine policy&quot; on Meta, so two discussions are ongoing, with the aim of deleting all Wikimania-related non-free files which have been uploaded in the past years[1], and to ban future uploads of non-free media to Meta including Wikimedia events&#39; working documents[2].<br>
<br>[1] <a href="http://meta.wikimedia.org/wiki/Meta:Requests_for_deletion#All_files_in_Category:Unfree_Wikimania_bid_media_files">http://meta.wikimedia.org/wiki/Meta:Requests_for_deletion#All_files_in_Category:Unfree_Wikimania_bid_media_files</a><br>
[2] <a href="http://meta.wikimedia.org/wiki/Meta:Babel#Restrict_or_abolish_local_file_uploading_to_Meta-Wiki">http://meta.wikimedia.org/wiki/Meta:Babel#Restrict_or_abolish_local_file_uploading_to_Meta-Wiki</a><br><br>Since this would mean future Wikimania bids may not include copies of third-party working documents on Meta, these proposals will change the logistics of Wikimania bids completely. I therefore urge all of you to scrutinise the proposed changes and comment as appropriate.<br>
<br>Deryck<br>WM2013 local team<br><br>PS. To those of you who also run chapters: the proposed changes will mean that chapter financial statements may not be uploaded to / will be deleted from WMF-hosted wikis since they&#39;re have an implicit no-derivative requirement.<br>