Hi Iolanda,
As also indicated by others, I don't see the overlap with staying at the
Hilton. Joining an association involves also signing up with the bylaws,
which is a whole extra set of lines of text to agree to (there are already
3 or 4 other sets of disclaimers I have to agree with) - even in a language
I don't speak. It means I join a legal person, which may or may not make me
liable (I don't know Italian law), which may or may not mean I have to
declare it with an employer etc. It has real world implications. It makes
me somewhat jointly responsible for the Wikimania budget.
While I don't like it per se, I can live with it being the default. My
question was though, is it possible to make an exception when people have
reasons not to want to join the association. If they foresee problems in
their specific circumstance, can they email someone and get an exception?
I can see why you want to have an association. I can see why you may want
people to join it. I don't see why /everyone/ must join it.
Lodewijk
On Wed, Mar 16, 2016 at 9:43 AM, Iolanda Pensa <iolanda(a)pensa.it> wrote:
There are no other solutions.
Just to understand the logic behind it:
If you go to the hilton you pay the hilton and you receive a receipt from
this company. It is your decision if you are ok in paying that company and
to use its service.
In the case of Esino Lario you join an association, since we are not the
hilton, we are not a company and we are managing the event with volunteers
and a completely different structure to make a 761 village capable of
hosting a quite large event without being structured to do so (we are
literally creating most of the things from scratches). The aim of the
association is to manage events and specifically Wikimania. Once the event
is over the association will have 0 budget (used to cover with the income
received from the registrations the expenses related to the
members-participants); the association and the membership – as the name of
the association clearly communicates - is meant for Wikimania 2016. A
committee would have been an easier structure (we initially registered it
as a committee) but this December 2015, in Italy committee do not exist any
longer as registered institutions (but we want an officially registered
institution to make everything clear and correct even if of course - as
many of you know - it is complex and longer than doing things informally).
It would have been nice to have Wikimedia Italia managing all this, but in
2014 Wikimedia Italia decided that it was too complicated and they did not
have enough staff to do it.
So in Esino Lario we applied for fundings through Associazione Amici del
Museo delle Grigne Onlus (an association of volunteers without staff)
and we established this new association to make the management and the
accountability of Wikimania possible, transparent and correct (also in this
case an association of volunteers without staff).
This choice was thought through and please do not hesitate to ask any
further question.
thanks
iolanda
Il giorno 15 mar 2016, alle ore 22:29, Lodewijk <
lodewijk(a)effeietsanders.org> ha scritto:
If membership is required to be a participant under this structure, such a
solution would require all participants to become a member of Wikimedia
Italia. Which is maybe less ideal than becoming member of something that is
meant to be temporary.
Still it is an odd situation to be honest... Iolanda: are there solutions
for people who don't want to become a member, or cannot become a member
because of their job etc? Perhaps at a higher fee if necessary (not sure if
this construction gives tax benefits etc)
Lodewijk
Lodewijk
On Tue, Mar 15, 2016 at 9:31 PM, Michael Peel <email(a)mikepeel.net> wrote:
Couldn't Wikimedia Italia do this?
Thanks,
Mike
On 15 Mar 2016, at 11:44, Iolanda Pensa <iolanda(a)pensa.it> wrote:
Here is the explanation of why we created a Committee which is an
association managing Wikimania[1].
I’ll add the answers also online:
1. we needed an institution managing the income from the registration and
the expenses which involve a very large number of people (priviate, not
only companies); the institution we established is a non profit (it doesn’t
share the income among anyone), it is managed by volunteers with experience
in accounting and it is a specific institution with a separate bank account
from Associazione Amici del Museo delle Grigne Onlus (which as an onlus is
not the appropriate institution).
2. we created an association according to the advice of experts in
associations and management. since we have a non profit nature, associating
the participants for the event is the solution which has been chosen as the
only suitable to allow us to collect the payments and to reimburse the
flats and to pay the other expenses linked to food, accommodation,
transport, insurance and t-shirts and welcome begs. the association
(committees in Italy do not exist since December 2015) has the specific
objective to promote and organize the event Wikimania (the name of the
association is Associazione Comitato Wikimania Esino Lario 2016), which is
also the reason we created it.
3. the fee is 1 euro because we need to have a fee and it is of course
included in all the registration; fees simply contribute as all the rest of
the income to the expenses for the participants.
4. you can see the names of the members of the board in the link and also
in our team[2]
5. yesterday the association had a meeting to record all the regulations
which coincide with the information you find on the website (different
types of registration costs and i am uploading also the regulations related
to the support for the most active volunteers)
6. all documents of the association are uploaded online and you can
review everything. i’ll be adding the other documents and we are preparing
some of the translations.
7. for personal data we apply the Italian legislation. Data are collected
to allow us to organize Wikimania and support the participants
(registration, accommodation, wifi, police registration for foreigners
requested by law); with this objective in mind, only people who need the
data to organize Wikimania and support the participants have access to them.
please do not hesitate to let me know if you have any further question
iolanda
[1]
https://meta.wikimedia.org/wiki/Wikimania_2016_bids/Esino_Lario/Management#…
[2]
https://wikimania2016.wikimedia.org/wiki/Team
Il 13 mar 2016 23:40, "Bohdan Melnychuk" <base-w(a)yandex.ru> ha scritto:
Hello,
Please take a look at the discussion I initiate here:
https://wikimania2016.wikimedia.org/wiki/Talk:Registration#Comitato_Wikiman…
It is about becoming a member of Comitato Wikimania Esino Lario 2016 as
asked in Wikimania registration process.
Yours,
--Base
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