Hi Cascadians,
Following up on the time requirements and my personal time budget: I spent about 8 hours today organizing, cleaning out, and following up on a month's worth of emails that had accumulated in my inbox. The clutter had grown to the point where I had trouble figuring out which emails were important. When I wasn't working 60 hour weeks, I could keep up with the email inflow. My situation has changed.
I'm looking at the to-do list of things that need to happen to get CWUG well positioned to start executing programs, and I estimate that it would take me working alone about 40 hours to do a good job. Because my weekly availability is now relatively limited, that means it might take me many weeks to get through that list. I appreciate that other members of our group are willing to be patient. However, if anyone has spare time to do things like set up websites and bank accounts, please let me know. Otherwise, we'll probably continue to move along at a relatively slow pace, at least until I can take a few days of vacation from work and then sprint to wrap up a lot of projects. That will probably happen in January at the earliest, and February is more realistic. I admit that I'd rather spend a week of vacation in the mountains or in some tropical paradise!
With this timing in mind, I think that having our first board meeting in January or February is likely. I'll probably continue to work on a slow pace leading up to the Board meeting, and then after the Board meeting I'll probably take a week's vacation from work and try to sprint through everything that needs to be done. I may ask the Board for some approvals prior to the Board meeting so that there can continue to be progress leading up to the board meeting. There are a variety of straightforward tasks that might be possible to do via email and wiki discussions. I think an in-person meeting will be very useful for complex decisions such as developing consensus about on the programs that we want to pursue in our first 6 to 12 months, authorizing bylaws, and selecting officers.
I hope that all makes sense. I appreciate your patience.
Pine
*This is an Encyclopedia* https://www.wikipedia.org/
*One gateway to the wide garden of knowledge, where lies The deep rock of our past, in which we must delve The well of our future,The clear water we must leave untainted for those who come after us,The fertile earth, in which truth may grow in bright places, tended by many hands,And the broad fall of sunshine, warming our first steps toward knowing how much we do not know.*
*—Catherine Munro*
On Fri, Nov 28, 2014 at 4:29 PM, Pine W wiki.pine@gmail.com wrote:
Jon, Excellent, we need a BC presence. In Seattle, simply having 2-hour unconference/social hangouts at coffee shops on a monthly basis near UW seems to work well for the purpose of keeping people connected and talking about projects. Would you be interested in holding similar events at UBC? Are there any programs that you think would be of most interest to students and faculty at UBC?
Pine
*This is an Encyclopedia* https://www.wikipedia.org/
*One gateway to the wide garden of knowledge, where lies The deep rock of our past, in which we must delve The well of our future,The clear water we must leave untainted for those who come after us,The fertile earth, in which truth may grow in bright places, tended by many hands,And the broad fall of sunshine, warming our first steps toward knowing how much we do not know.*
*—Catherine Munro*
On Fri, Nov 28, 2014 at 4:20 PM, Jon Beasley-Murray < jon.beasley-murray@ubc.ca> wrote:
BC.
Take care
Jon
-- Jon Beasley-Murray University of British Columbia
A short message, sent from my phone
On Nov 28, 2014, at 4:18 PM, Pine W wiki.pine@gmail.com wrote:
Thanks for the comments, everyone. I'm way behind on email, apologizes for that.
Jon, are you in Vancouver BC or Vancouver WA?
Pine
*This is an Encyclopedia* https://www.wikipedia.org/
*One gateway to the wide garden of knowledge, where lies The deep rock of our past, in which we must delve The well of our future,The clear water we must leave untainted for those who come after us,The fertile earth, in which truth may grow in bright places, tended by many hands,And the broad fall of sunshine, warming our first steps toward knowing how much we do not know.*
*—Catherine Munro*
On Mon, Nov 24, 2014 at 1:50 PM, Jon Beasley-Murray < jon.beasley-murray@ubc.ca> wrote:
I am happy to help out with some organization in Vancouver, but can't put in masses of time.
Take care
Jon
On Nov 21, 2014, at 2:40 PM, Pine W wiki.pine@gmail.com wrote:
Hi Jason, thanks for the info.
Peaceray has followed up with some comments on Meta as well.
It sounds like one thing that we have decided, in the usual wiki way
of "someone should do X, no one else has stepped up to do it, and I can do it for the most part" is to create an *informal* communications primary contact list that goes something like this:
University of Washington facilities/logistics: Mako
Portland events, social media coordination, event calendar
coordination, and mailing list administration: Jason
GLAM: Peaceray
Seattle events, and finance/grants/legal: Pine
Is that all ok so far?
It would be great if we got experienced, knowledgable and reliable
contacts for event planning at WSU, British Columbia, and other locations.
For the annual plan development timeline, I think we are likely to
move to step 2 sometime in December or January. I am currenty woking really long days and something like 60 hours per week plus commute time. I hope that my workload will scale down to a more reasonable 50 hours per week in mid-December, so that I can do other projects including preparing for our first board meeting. One of the downsides of Cascadia's lack of paid staff and the reliance on volunteer time is that actions that would benefit Cascadia must wait until the volunteers can actually volunteer. We can add discussion of volunteer workload, availability, abilities, and risks of burnout to our list of factors for the Board to keep in mind during Annual Plan development. Right now, paid work must be my personal priority; I estimate that I top out at 2 hours per week for Cascadia volunteer work. I hope that everyone understands, and I appreciate your patience. In the meantime, everyone please do participate in the discussion on Meta. (:
Regards, Pine
Thank you for providing this timeline, Pine. I wouldn't mind if it
were posted at Meta so we could keep track of our progress and use it as a checklist.
As you acknowledged, I've responded with some program ideas at Meta.
Throwing some spaghetti at the wall to see what sticks. Truly, our group will be much stronger if more people share their program priorities and wishes, so please take a look at the Meta discussion and add your thoughts. Also, you are welcome to update the "Possible calendar" section with dates for monthly meetups, possible monthly campaigns, one-offs like holiday parties, etc. I added the possibility of a Cascadia meetup at Wikimania 2015. There was not really a Cascadia meetup in London, but since the next conference is being held in North America there may be more Cascadian presence. Also, we can add WikiConference USA once the dates are set.
Jason
On Tue, Nov 18, 2014 at 1:13 AM, Pine W wiki.pine@gmail.com wrote: Thank you AB for commenting on Meta already (:
I will explain here how I envision that our plan development process
will work.
Already done: Assemble a our Board; get consensus for creating a user
group including its name and geographic scope; early program brainstorming and wishlisting; Affcom affiliation approval
Step 1 (now): draft of program list with community input; finance and
legal work in background; WMF trademark agreement
Step 2: Board creation of bylaws and appointment of officers; Board
selection of programs and calendar for programs; Board authorization to draft a budget and grant proposal; Board authorization to register Cascadia Wikimedians User Group as a nonprofit corporation with relevant government agencies; Board authorization to establish a registered agent and to create a bank account; Board authorization to seek a small "bridging the gap" grant for legal startup expenses like registered agent services prior to our Annual Plan grant; Board approval of trademark agreement with WMF
Step 3: Budget and program plan/calendar draft development; obtain
small grant for legal startup expenses and execute the funded tasks
Step 4: Community review of budget and program plan/calendar
Step 5: Board approval of.budget, program plan/calendar, and grant
request(s) to fund the budget
Step 6: Sumbit budget and grant proposal for review by grantmaker(s)
Step 7: Recieve grant funding.and begin to execute programs (:
After Step 7: quarterly Board reviews until it's time to create the
next annual plan, with possible special meetings on occasion between regular quarterly meetings.
Does that all sound ok? Any questions?
Thanks,
Pine
On Nov 17, 2014 3:29 PM, "Pine W" wiki.pine@gmail.com wrote: Hi all,
I've put this on Meta:
https://meta.wikimedia.org/wiki/Talk:Cascadia_Wikimedians#Drafting_programs_...
I'm hoping that people will comment so that we can get a sense about
the priorities of our group. The Board can use the comments to finalize a program plan and an associated budget. The budget will be developed to support the program plan.
I'm still working in the background about the "infrastructure" budget
for issues like insurance, but even these will benefit greatly by being informed by a program plan.
One important note is that the plan will likely be adjusted and
adapted as our capabilities and opportunities change. My thinking is that the Board can do this via quarterly review meetings with community input.
Please share your comments!
Pine
This is an Encyclopedia One gateway to the wide garden of knowledge, where lies The deep rock of our past, in which we must delve The well of our future, The clear water we must leave untainted for those who come after us, The fertile earth, in which truth may grow in bright places, tended by
many hands,
And the broad fall of sunshine, warming our first steps toward knowing
how much we do not know.
—Catherine Munro
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