Wikimedia-Cascadia January 2015

wikimedia-cascadia@lists.wikimedia.org

15 participants
29 discussions

Re: [Wikimedia Cascadia] TIME SENSITIVE startup funds for Cascadia Wikimedians User Group
by Brian Henry 20 Jan '15

20 Jan '15

I concur that the startup funds should be disbursed to Pine. - Brian On Jan 19, 2015 4:36 PM, <wikimedia-cascadia-request(a)lists.wikimedia.org> wrote: > Send Wikimedia-Cascadia mailing list submissions to > wikimedia-cascadia(a)lists.wikimedia.org > > To subscribe or unsubscribe via the World Wide Web, visit > https://lists.wikimedia.org/mailman/listinfo/wikimedia-cascadia > or, via email, send a message with subject or body 'help' to > wikimedia-cascadia-request(a)lists.wikimedia.org > > You can reach the person managing the list at > wikimedia-cascadia-owner(a)lists.wikimedia.org > > When replying, please edit your Subject line so it is more specific > than "Re: Contents of Wikimedia-Cascadia digest..." > > > Today's Topics: > > 1. TIME SENSITIVE startup funds for Cascadia Wikimedians User > Group (Pine W) > 2. Re: TIME SENSITIVE startup funds for Cascadia Wikimedians > User Group (Raymond Leonard) > 3. Re: TIME SENSITIVE startup funds for Cascadia Wikimedians > User Group (Ann Summy) > 4. Re: TIME SENSITIVE startup funds for Cascadia Wikimedians > User Group (Pine W) > > > ---------------------------------------------------------------------- > > Message: 1 > Date: Mon, 19 Jan 2015 16:09:43 -0800 > From: Pine W <wiki.pine(a)gmail.com> > To: Alex Wang <awang(a)wikimedia.org>, Wikimedia Cascadia mailing list > <wikimedia-cascadia(a)lists.wikimedia.org>, James Hare > <james.hare(a)wikidc.org>, Kirill Lokshin < > kirill.lokshin(a)gmail.com> > Subject: [Wikimedia Cascadia] TIME SENSITIVE startup funds for > Cascadia Wikimedians User Group > Message-ID: > <CAF= > dyJhFzYe_u4bv1NvspGDgExjmoq_pW2mKwekCj17Aj6cFYg(a)mail.gmail.com> > Content-Type: text/plain; charset="utf-8" > > Wikimedia DC, Alex (WMF), and Cascadia board, > > As I mentioned in an earlier email, Xero is having a sale that will save > $90 in cost if we subscribe by the end of January. (I have a coupon code > for the sale.) > > In addition to this timing consideration, I have observed the following > conundrum: we can't set up a bank account if we don't have an address and a > Washington State business registration, and we can't set up our address > with Impact HUB if we can't pay, and we can't register with Washington > State if we can't pay. > > To get out of this conundrum, because timing is important (the Xero sale > ends on January 31, which means that we need have funds available before > then), and because Wikimedia DC's reporting requirements appear to be less > time-consuming than PEG's reporting requirements, I would like the group's > permission to request interim funding from Wikimedia DC's grants program > for the following expenses. The payment would be made to me, and I would > use the funds for the following purposes: > > Two months of Xero subscription, after discount, plus tax: $33 > Two months of Impact HUB rent, for 2 days each month: $70 > Two months of Impact HUB mailbox rent: $50 > State of Washington business license, including $19 processing fee and $5 > trade name fee: $24 > State of Washington Secretary of State nonprofit corporation registration: > $30 > City of Seattle registration: $110 > City of Bellevue registration: $86 > Initial refundable bank deposit with BECU: $5 > High-security checkbook from BECU: $35 > Total grant request: $443 > > Any remaining funds would be returned to Wikimedia DC. If these expenses > are funded by Wikimedia DC, then they would be deducted from our upcoming > PEG request to WMF. > > Is this agreeable to Cascadia's Board members? We need at least 4 members > of our Board to agree before I can submit this request to Wikimedia DC. > > Thank you! > > Pine > > *This is an Encyclopedia* <https://www.wikipedia.org/> > > > > > > > *One gateway to the wide garden of knowledge, where lies The deep rock of > our past, in which we must delve The well of our future,The clear water we > must leave untainted for those who come after us,The fertile earth, in > which truth may grow in bright places, tended by many hands,And the broad > fall of sunshine, warming our first steps toward knowing how much we do not > know.**—Catherine Munro* >

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TIME SENSITIVE startup funds for Cascadia Wikimedians User Group
by Pine W 20 Jan '15

20 Jan '15

Wikimedia DC, Alex (WMF), and Cascadia board, As I mentioned in an earlier email, Xero is having a sale that will save $90 in cost if we subscribe by the end of January. (I have a coupon code for the sale.) In addition to this timing consideration, I have observed the following conundrum: we can't set up a bank account if we don't have an address and a Washington State business registration, and we can't set up our address with Impact HUB if we can't pay, and we can't register with Washington State if we can't pay. To get out of this conundrum, because timing is important (the Xero sale ends on January 31, which means that we need have funds available before then), and because Wikimedia DC's reporting requirements appear to be less time-consuming than PEG's reporting requirements, I would like the group's permission to request interim funding from Wikimedia DC's grants program for the following expenses. The payment would be made to me, and I would use the funds for the following purposes: Two months of Xero subscription, after discount, plus tax: $33 Two months of Impact HUB rent, for 2 days each month: $70 Two months of Impact HUB mailbox rent: $50 State of Washington business license, including $19 processing fee and $5 trade name fee: $24 State of Washington Secretary of State nonprofit corporation registration: $30 City of Seattle registration: $110 City of Bellevue registration: $86 Initial refundable bank deposit with BECU: $5 High-security checkbook from BECU: $35 Total grant request: $443 Any remaining funds would be returned to Wikimedia DC. If these expenses are funded by Wikimedia DC, then they would be deducted from our upcoming PEG request to WMF. Is this agreeable to Cascadia's Board members? We need at least 4 members of our Board to agree before I can submit this request to Wikimedia DC. Thank you! Pine *This is an Encyclopedia* <https://www.wikipedia.org/> *One gateway to the wide garden of knowledge, where lies The deep rock of our past, in which we must delve The well of our future,The clear water we must leave untainted for those who come after us,The fertile earth, in which truth may grow in bright places, tended by many hands,And the broad fall of sunshine, warming our first steps toward knowing how much we do not know.**—Catherine Munro*

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Accounting software sale
by Pine W 16 Jan '15

16 Jan '15

Alex and James, Xero, the accounting software that we plan to use, is running a sale of 50 percent off for 6 months if we subscribe by January 31. This would save about $90. But our PEG funding is most likely to come in February. Is there a way that we can *quickly* get funding early from WMF or WMDC for just the first month of service, which I believe will be $15 plus tax? I think this will be sufficient to lock in the discount for 6 months. I am trying to avoid loaning my personal funds to keep everything as clean as possible from accounting and legal standpoints. Thanks, Pine

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Budget and bylaw proposals
by Pine W 14 Jan '15

14 Jan '15

Hi all, I have almost finished drafting a proposed budget. I need to make a few more tweaks to the bylaws proposal. I hope to have both documents be published and ready for public comment by sometime on Friday. Apologies that this is happening on short notice. I had planned on doing this work in February, but due to WMF Grantmaking's announcement about a January 31 deadline, things are a bit rushed. We can make amendments to the budget and bylaws later if needed, although amending the budget may require that we wait until May for funding unless we have an urgent request or we request funding from a source other than WMF. The budget is the more time-sensitive of the two documents because of the January 31st deadline to submit a proposal. Please be sure to check your email on Friday evening or over the weekend for links to the draft budget and bylaws, and please look through them prior to our meeting on Tuesday so that we are all prepared with questions and comments. Thanks! Pine *This is an Encyclopedia* <https://www.wikipedia.org/> *One gateway to the wide garden of knowledge, where lies The deep rock of our past, in which we must delve The well of our future,The clear water we must leave untainted for those who come after us,The fertile earth, in which truth may grow in bright places, tended by many hands,And the broad fall of sunshine, warming our first steps toward knowing how much we do not know.* *—Catherine Munro*

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On campus now
by Pine W 14 Jan '15

14 Jan '15

Email me if you'd like to connect ahead of the meeting (: Otherwise I'll be in the Communications building at around 5:30. Pine

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Re: [Wikimedia Cascadia] Scheduling issues
by Pine W 12 Jan '15

12 Jan '15

Thanks everyone, I very much appreciate your support. It sounds like there will be more testing done mid-week followed by the main surgery sometime next week or early January. If all of the vitamins that he's been taking for years have been effective then I'm hopeful for a good outcome. When I'm not working this week or visiting with family, I hope to catch up on Cascadia tasks. Also, I may join the Beowulf cluster tonight if I get a good chunk of work finished by that time today. Pine

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Trademark agreement doc sharing
by Pine W 11 Jan '15

11 Jan '15

Stephen, I would like to share the draft trademark agreement publicly so that other Cascadians can look it over prior to our board meeting. I would also like to include it on our website when we get one, and/or on Wikimedia Commons. Is this ok with you? What copyright license does the agreement doc have? Thanks, Pine

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Scheduling our first board meeting
by Pine W 08 Jan '15

08 Jan '15

Hi Cascadians, Let's plan on having our first board meeting on or around the semi-regular Seattle meetup day, which would be Tuesday, January 13. I was planning to postpone most of my further work on Cascadia until February, but I just learned today that there's a WMF funding deadline that requires us to have our initial budget submitted by the end of January *or* wait until May if we want WMF funding. I'd like to get us underway sooner than May. I apologize for the rush. Today was the first that I heard of the deadline. Tentative agenda items: * Bylaws (Peaceray and I have been drafting these; we'll send out a copy soon for public review). * Officer appointments by the Board. * Website agreement with Top Level Design * Program selection and funding for February through July (tentative) * Startup budget for February through July (tentative). We can submit supplemental requests in May or later. We can also submit requests to WMDC for smaller items, and we can include a relatively large request for reserve funds due to the funding blackout period.) * Authorization for initial legal registrations, service purchases, and other contracts. * Additional agenda items forthcoming. To accommodate board members who are away from Seattle on that date, Mako has graciously agreed to provide us with access to the Internet via UW so that we can video conference. Let's plan on having a relatively long meeting (maybe 6 PM to 10 PM?) although hopefully we'll move fast enough that we'll be done by 9 PM. For non-board members: there won't be confidential business at this meeting and you are welcome to attend. Although only Board votes will be counted, your good-faith comments and questions are welcome. If any board members cannot make that date and time, please let me know. Also, if you plan to attend via phone or Google Hangout, please let me know. Reminder: we will meet at *UW*, not at Cafe Allegro, exact location to be determined; we will also have Google Hangout available so that people can attend remotely. Thanks, and I look forward to seeing you! Pine *This is an Encyclopedia* <https://www.wikipedia.org/> *One gateway to the wide garden of knowledge, where lies The deep rock of our past, in which we must delve The well of our future,The clear water we must leave untainted for those who come after us,The fertile earth, in which truth may grow in bright places, tended by many hands,And the broad fall of sunshine, warming our first steps toward knowing how much we do not know.* *—Catherine Munro*

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Wikiconference USA planning
by Pine W 02 Jan '15

02 Jan '15

Hi Renee, I heard that you are the event coordinator for Wikiconference USA. Thank you for taking this role. Here in Seattle, our meetings are usually on the 2nd Tuesday of each month, with occasional additional events. If you want input from us as a group, you can email us your question or you can ask to participate remotely at our meetings. Please feel free to ask other Cascadians for their input or to take conference leadership roles. I am currently very occupied with two jobs, one of which is a WMF internship. When the internship ends in February, I might have a little time to assist with the wikiconference. I have voluntered to write a modestly sized pre-conference Qualtrics survey for potential Wikiconference USA participants in February. Please let me know if such a survey sounds like a good idea. I would encourage you and the organizing team to make decisions soon about the dates of the conference and the general tracks or themes of the conference, and begin to market the conference soon after that. A Qualtrics survey might assist with making those decisions. Other Cascadians may have comments or questions for you. Thanks again for taking on the role of event planner. It sounds like WikiEd will support the conference in a number of ways. That is much appreciated. Pine

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