Hi, Yep a meta-wiki is better coz even chapcom shall have an easier task deducting suggestions and even us too.
Regards
Abbas Mahmood abbasjnr@hotmail.com wrote:
Oh, OK. I haven't read the whole document myself, so I'll check it out later on. Do you think we should create a meta page where all the corrections and additions could be noted down; rather than me scrutinizing this thread for everyone's comments. --Abbas.
Date: Wed, 8 Jun 2011 07:22:17 +0300 From: wanjaustev@gmail.com To: wikimediake@lists.wikimedia.org Subject: Re: [Wikimedia Kenya] WMKE Articles & Memorandum of Association (Semi-final draft)
The appeal am talking about is under membership clause 4 where an applicant is given a chance to question in the next AGM why they were denied membership after applying for the same.
Regards,
On 6/8/11, Abbas Mahmood abbasjnr@hotmail.com wrote:
Date: Wed, 8 Jun 2011 00:12:46 +0300 From: wanjaustev@gmail.com To: wikimediake@lists.wikimedia.org; wanjaustev@gmail.com Subject: Re: [Wikimedia Kenya] WMKE Articles & Memorandum of Association (Semi-final draft)
hello wikimedians, My suggestions on the draft AOA and MOA.
*Appeal to be registered. One year to appeal for registration is quite a long time and I think we should reduce that to three months unless the reason for denial is very 'Heavy'. BTW, What would be the possible grounds to be denied membership?? Someone enlighten me.
*The quorum. Since the members shall be meeting at least thrice in a year, I propose we take the quorum to be 11 members or a tenth of all our members which ever is lower. ( My reason being that, volunteering in Kenya is quite expensive and we would not want to strain ourselves as we volunteer and I also believe and hope that everything discussed shall be availed later to members)
Echoing Ann, the board members are also included in the quorum.
Voting
- I think vote by proxy is not good. If the voter is not present at
the time of voting they should forfeit their vote.
- Tier breaker vote should not be on the shoulders of the person
leading the voting exercise. This is because as the one over seeing the election they should remain neutral and the matter would rather be reffered to the board to decide. I would strongly suggest that the members vote again. The overseer should be non partisan.
Thanks, Steve.
On 6/7/11, Abbas Mahmood abbasjnr@hotmail.com wrote:
Thanks for soptting that typo! Will correct it asap:)
Date: Tue, 7 Jun 2011 17:55:43 +0300 From: wanjaustev@gmail.com To: wikimediake@lists.wikimedia.org Subject: Re: [Wikimedia Kenya] WMKE Articles & Memorandum of Association (Semi-final draft)
hi,
Are we registering as 'WIKIMIDIA KENYA' or 'WIKIMEDIA KENYA'
I think there is some error there in the AOA and MOA.
cheers
stephen w. wanjau
Phone: +254 771 557 857
twitter:haha_wanjau
B.Sc statistics and computer science.
JKUAT
On Jun 7, 2011 4:42 PM, "Ann Njeri" njeriannk@gmail.com wrote:
Hi, i think both ordinary and board members should be included in the quorum.
On Tue, Jun 7, 2011 at 4:16 PM, Abbas Mahmood abbasjnr@hotmail.com wrote:
> Ann, > > I think basing quorum on the number of people subscribed to the > mailing
> list is rather vague, since there are a whole bunch of people who've > subscribed but have never posted on this mailing list nor attended any > meetup. Also, should quorum consist of ordinary members only or board
> members only or a mix of both? > > --Abbas. > > ------------------------------ > Date: Tue, 7 Jun 2011 12:52:32 +0300 > From: njeriannk@gmail.com
> To: wikimediake@lists.wikimedia.org > Subject: Re: [Wikimedia Kenya] WMKE Articles & Memorandum of > Association > (Semi-final draft)
> > > Hi, > i think the articles look great. Awesome job. i think it is easier to > make > a decision on the quorum if we Abbas can tell us the members we have > currently. Based on my estimation of the members i would think 10 > people > are
> enough for the quorum. > As for the proxy, i think it would be better to limit them to only > Wikimedia Kenya members. By this i mean that non-members should not be > given > chances to be proxies, only members.
> Lastly i suggest that from our experience we just write down the > duties > our project managers performed during the pilot plus a few others. > This > includes, writing reports on the project, being accountable for the > money
> entrusted among other duties. > > On Mon, Jun 6, 2011 at 9:10 PM, Abbas Mahmood > abbasjnr@hotmail.comwrote: > > Greetings,
> > I have finally managed to get in touch with the advocate and managed > to > get > a draft of the articles of association. My apologies for the delay. I > have > the following comments regarding the attached document:
> > > - it is a draft copy, so please have a look at it and feel free to > share your thoughts. If there is something left out, kindly let me > know. If > you need the lawyer to clarify some articles, I will be happy to > schedule a
> meeting with him so that he can clarify the articles as > appropriate. > - I particularly need your input in: > > > 1. Quorum. I remember that the first time I had drated these > bylaws,
> Oliver had raised an issue on quorum. What kind of quorum do you > think > is > sufficient for meetings? > 2. Proxy. The lawyer has attached a proxy sample in the articles. > Please do tell me if you find it necessary for us to leave it > there.
> 3. The duties of the project manager. > > > Looking forward to getting your feedback. > > Cheers, > Abbas. > > ps - the next phase after us agreeing on this document is to resubmit > it > to
> the Chapters Committee for approval. > > _______________________________________________ > WikimediaKE mailing list > WikimediaKE@lists.wikimedia.org
> https://lists.wikimedia.org/mailman/listinfo/wikimediake > > > > _______________________________________________ WikimediaKE mailing > list
> WikimediaKE@lists.wikimedia.org > https://lists.wikimedia.org/mailman/listinfo/wikimediake
> > _______________________________________________ > WikimediaKE mailing list > WikimediaKE@lists.wikimedia.org > https://lists.wikimedia.org/mailman/listinfo/wikimediake
> >
WikimediaKE mailing list WikimediaKE@lists.wikimedia.org https://lists.wikimedia.org/mailman/listinfo/wikimediake
-- Mr. Stephen W. Wanjau Jomo Kenyatta University of Agriculture and Technology Freelance article writer and data entry specialist. Phone: +254 771 557 857 twitter: @haha_wanjau facebook: www.facebook.com/.swanjau
WebRep Overall rating
WikimediaKE mailing list WikimediaKE@lists.wikimedia.org https://lists.wikimedia.org/mailman/listinfo/wikimediake
-- Mr. Stephen W. Wanjau Jomo Kenyatta University of Agriculture and Technology Freelance article writer and data entry specialist. Phone: +254 771 557 857 twitter: @haha_wanjau facebook: www.facebook.com/.swanjau
WebRep Overall rating
WikimediaKE mailing list WikimediaKE@lists.wikimedia.org https://lists.wikimedia.org/mailman/listinfo/wikimediake
WikimediaKE mailing list WikimediaKE@lists.wikimedia.org https://lists.wikimedia.org/mailman/listinfo/wikimediake
Greetings Wiki-medians,
This progress is quite impressive and it is a great step in achieving our goals and objectives as a Chapter. However, I didn't quite see the statements specifying the period which a board member is too occupy a position, the length of time that a term is going to take and the maximum number of consecutive terms that a member is allowed to hold a particular position.
I think the quorum should consist of both board members and ordinary members.
the project manager should be in charge of the day-to-day running of the organizations activities. For instance coordinate the availability of requisite equipments for any activity, manage any projects/ activities being conducted and so on.
A meta is a better idea.
Thank you and have a great day.
Dear Chris, et al.,Thanks for spotting that. Kindly post all the additions that you've mentioned here: http://meta.wikimedia.org/wiki/Wikimedia_Kenya/bylaws/commentsFor those who don't know how to edit a wiki, just post your comments on this thread and I'll copy-paste them for you :)Thanks,Abbas.Date: Wed, 8 Jun 2011 10:06:35 +0300 From: chriwaustin@gmail.com To: wikimediake@lists.wikimedia.org Subject: Re: [Wikimedia Kenya] WMKE Articles & Memorandum of Association (Semi-final draft)
Greetings Wiki-medians, This progress is quite impressive and it is a great step in achieving our goals and objectives as a Chapter. However, I didn't quite see the statements specifying the period which a board member is too occupy a position, the length of time that a term is going to take and the maximum number of consecutive terms that a member is allowed to hold a particular position.
I think the quorum should consist of both board members and ordinary members.
the project manager should be in charge of the day-to-day running of the organizations activities. For instance coordinate the availability of requisite equipments for any activity, manage any projects/ activities being conducted and so on.
A meta is a better idea.
Thank you and have a great day.
Hi Guys, Frst of all I'd like to loud Abbas' efforts.I will be brief and to the point:
==Proxy== I suggest that no poll be given to a proxy whatsoever,we delete that clause.
==Project Manager== By acquiring a project Manager means we would be proffessionlisng our WMKE,I would suggest that we just make it "Office bearers".they will be assigned duties by the Board and will run/manage WMKE on bahalf and under the guidance of the Board.Otherwise having one on a voluntary basis as a Board member,i would suggest a few duties: *determining suitable projects for WMKE to engage in *overseeing the overall implementation of the projects under guidance from the Chair/Board *making and drafting policy/proposals regarding WMKE projects....just my thought ==Official Language== English and/or Swahili will be the official languages..."may" in the clause ==Finance== I think we should add a clause that stipulates the signatories to the finances and expenditures of WMKE funds.Plus any spending by the Treasurer should be approved by the Board ==Board names== though I know this will be a pain in...,just mischievous."Chairman" is quite chauvinistic,how about we adopt "Lead","Assistant Lead","Director" and such...:-) plus in the spirit of our new constitution,we have a one 3rd office for the females....:-).its just a mischief,what do u guys think?
....read on Meta HEREhttp://meta.wikimedia.org/wiki/Wikimedia_Kenya/bylaws/comments
Regards, Limoke Oscar, mayenge.blogspot.com Freelancer, GeoInformatics and GIScience Student
hi everyone,
just a few comments.
Board names.-gone are the days when a woman cant be called chairman.to avoid complicating issues,i suggest we stick to chairman.
proxy-i don't really know about this but ave never heard of a company that doesn't give its members the opportunity to vote by proxy.
project manager.-i *think *he/she should have the responsibility of gathering ideas from the members on what projects the members think the org should engage in.if the project is approved by the board then he/she will be in charge of liaising with the members to implement the proposed project.he/she will be responsible for how money is spent and is accountable to the board at the end of the project.
On Wed, Jun 8, 2011 at 9:44 PM, Limoke Oscar oslimoke@gmail.com wrote:
Hi Guys, Frst of all I'd like to loud Abbas' efforts.I will be brief and to the point:
==Proxy== I suggest that no poll be given to a proxy whatsoever,we delete that clause.
==Project Manager== By acquiring a project Manager means we would be proffessionlisng our WMKE,I would suggest that we just make it "Office bearers".they will be assigned duties by the Board and will run/manage WMKE on bahalf and under the guidance of the Board.Otherwise having one on a voluntary basis as a Board member,i would suggest a few duties: *determining suitable projects for WMKE to engage in *overseeing the overall implementation of the projects under guidance from the Chair/Board *making and drafting policy/proposals regarding WMKE projects....just my thought ==Official Language== English and/or Swahili will be the official languages..."may" in the clause ==Finance== I think we should add a clause that stipulates the signatories to the finances and expenditures of WMKE funds.Plus any spending by the Treasurer should be approved by the Board ==Board names== though I know this will be a pain in...,just mischievous."Chairman" is quite chauvinistic,how about we adopt "Lead","Assistant Lead","Director" and such...:-) plus in the spirit of our new constitution,we have a one 3rd office for the females....:-).its just a mischief,what do u guys think?
....read on Meta HEREhttp://meta.wikimedia.org/wiki/Wikimedia_Kenya/bylaws/comments
Regards, Limoke Oscar, mayenge.blogspot.com Freelancer, GeoInformatics and GIScience Student
WikimediaKE mailing list WikimediaKE@lists.wikimedia.org https://lists.wikimedia.org/mailman/listinfo/wikimediake
Totally agree with Grace. To be gender-sensitive, we could change the title to chairperson. And by removing the proxy, that means that if I can't attend a meeting then I wouldn't have the right to vote? I mean, why do you want to remove the proxy in the first place? --Abbas.
Date: Thu, 9 Jun 2011 09:43:49 +0300 From: gkariuki99@gmail.com To: wikimediake@lists.wikimedia.org Subject: Re: [Wikimedia Kenya] WMKE Articles & Memorandum of Association (Semi-final draft)
hi everyone, just a few comments. Board names.-gone are the days when a woman cant be called chairman.to avoid complicating issues,i suggest we stick to chairman.
proxy-i don't really know about this but ave never heard of a company that doesn't give its members the opportunity to vote by proxy. project manager.-i think he/she should have the responsibility of gathering ideas from the members on what projects the members think the org should engage in.if the project is approved by the board then he/she will be in charge of liaising with the members to implement the proposed project.he/she will be responsible for how money is spent and is accountable to the board at the end of the project.
On Wed, Jun 8, 2011 at 9:44 PM, Limoke Oscar oslimoke@gmail.com wrote:
Hi Guys, Frst of all I'd like to loud Abbas' efforts.I will be brief and to the point:
==Proxy== I suggest that no poll be given to a proxy whatsoever,we delete that clause.
==Project Manager==
By acquiring a project Manager means we would be proffessionlisng our WMKE,I would suggest that we just make it "Office bearers".they will be assigned duties by the Board and will run/manage WMKE on bahalf and under the guidance of the Board.Otherwise having one on a voluntary basis as a Board member,i would suggest a few duties:
*determining suitable projects for WMKE to engage in *overseeing the overall implementation of the projects under guidance from the Chair/Board *making and drafting policy/proposals regarding WMKE projects....just my thought
==Official Language== English and/or Swahili will be the official languages..."may" in the clause ==Finance== I think we should add a clause that stipulates the signatories to the finances and expenditures of WMKE funds.Plus any spending by the Treasurer should be approved by the Board
==Board names== though I know this will be a pain in...,just mischievous."Chairman" is quite chauvinistic,how about we adopt "Lead","Assistant Lead","Director" and such...:-)
plus in the spirit of our new constitution,we have a one 3rd office for the females....:-).its just a mischief,what do u guys think?
....read on Meta HERE
Regards, Limoke Oscar, mayenge.blogspot.com Freelancer, GeoInformatics and GIScience Student
_______________________________________________
WikimediaKE mailing list
WikimediaKE@lists.wikimedia.org
https://lists.wikimedia.org/mailman/listinfo/wikimediake
_______________________________________________ WikimediaKE mailing list WikimediaKE@lists.wikimedia.org https://lists.wikimedia.org/mailman/listinfo/wikimediake
Grace,
proxy-i don't really know about this but ave never heard of a company that doesn't give its members the opportunity to vote by proxy.
...and i have never seen a company that allows a member to send someone tp vote for them...really where does it happen i send say my brother to go vote for say x??or about issue y?which he has no idea of....?makes no sense at all.collecting dividends and staff,yes proxy is accepted but vote??really?? or maybe i don't get the context of "proxy"...
Abbas,yes should one be absent on voting days,he/she forfeits his/her vote,that's my thought....
Well, I know of several institutions (here in Nairobi even), which allow members to vote by proxy - however, there are certain restrictions: a) a member can only give his/her proxy to another member, b) no voting member may hold more than one additional proxy. Does that sound like a reasonable compromise? Oliver (aka BT)
-----Original Message----- From: wikimediake-bounces@lists.wikimedia.org [mailto:wikimediake- bounces@lists.wikimedia.org] On Behalf Of Limoke Oscar Sent: 09 June 2011 12:58 To: The discussion list for the upcoming Wikimedia Kenya chapter. Subject: Re: [Wikimedia Kenya] WMKE Articles & Memorandum of Association (Semi-final draft)
Grace,
proxy-i don't really know about this but ave never heard of a company that doesn't give its members the opportunity to vote by proxy.
...and i have never seen a company that allows a member to send someone tp vote for them...really where does it happen i send say my brother to go vote for say x??or about issue y?which he has no idea of....?makes no sense at all.collecting dividends and staff,yes proxy is accepted but vote??really?? or maybe i don't get the context of "proxy"...
Abbas,yes should one be absent on voting days,he/she forfeits his/her vote,that's my thought....
WikimediaKE mailing list WikimediaKE@lists.wikimedia.org https://lists.wikimedia.org/mailman/listinfo/wikimediake
Hello.
I would like to second that -- voting by proxy is indeed a common practice in organizations, commercial and non-commercial. It is useful for organizations which are geographically disparate (as is somewhat the case with WMKE today, and may be much more the case in years to come!) making it difficult for members from regions far from the meeting venue to attend, thus creating a unintentional bias against their opinions.
My personal recommendation (I do not speak for the Foundation here) would be to allow voting by proxy under the following circumstances: 1. The board should decide a particular item on the next meeting's agenda is to allow voting by proxy. 2. The board must make public this decision sufficiently long in advance (say, at least two weeks before the meeting) 3. Proxy votes must be explicitly sent -- in writing or e-mail -- to both the proxy agent and the board, with the subject and the vote explicitly spelt out, e.g. "On the matter of wearing silly hats, I request that my proxy agent Asaf vote YES on my behalf." -- no later than 1 day before the meeting.
I also second Oliver's two restrictions (quoted below).
Again, this is just my personal opinion, and you are (of course) free to reject it in part or in whole.
(oh, and about 'chairman' -- as Abbas says, 'chairperson' is often used to avoid gender bias, as well as simply 'chair' -- which sounds strange to non-native speakers [certainly sounded very strange to me till I got used to it!], but is a little less cumbersome than 'chairperson'.)
Asaf
On Thu, Jun 9, 2011 at 4:40 AM, Oliver Stegen oliver_stegen@sil.org wrote:
Well, I know of several institutions (here in Nairobi even), which allow members to vote by proxy - however, there are certain restrictions: a) a member can only give his/her proxy to another member, b) no voting member may hold more than one additional proxy. Does that sound like a reasonable compromise? Oliver (aka BT)
-----Original Message----- From: wikimediake-bounces@lists.wikimedia.org [mailto:wikimediake- bounces@lists.wikimedia.org] On Behalf Of Limoke Oscar Sent: 09 June 2011 12:58 To: The discussion list for the upcoming Wikimedia Kenya chapter. Subject: Re: [Wikimedia Kenya] WMKE Articles & Memorandum of Association (Semi-final draft)
Grace,
proxy-i don't really know about this but ave never heard of a company that doesn't give its members the opportunity to vote by proxy.
...and i have never seen a company that allows a member to send someone tp vote for them...really where does it happen i send say my brother to go vote for say x??or about issue y?which he has no idea of....?makes no sense at all.collecting dividends and staff,yes proxy is accepted but vote??really?? or maybe i don't get the context of "proxy"...
Abbas,yes should one be absent on voting days,he/she forfeits his/her vote,that's my thought....
WikimediaKE mailing list WikimediaKE@lists.wikimedia.org https://lists.wikimedia.org/mailman/listinfo/wikimediake
WikimediaKE mailing list WikimediaKE@lists.wikimedia.org https://lists.wikimedia.org/mailman/listinfo/wikimediake
wikimediake@lists.wikimedia.org