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WLM international competition submission - final reminder
by Neville Borg 31 Oct '17

31 Oct '17

Hi all, First of all, thank you to all those who have submitted their photos, we have received some truly stunning entries so far! With just under two hours to go until the deadline (23:59 UTC), there are still a number of countries that have not yet submitted their entries to the international competition (or have submitted them incorrectly). These countries are the following: Algeria; Armenia; Azerbaijan; Brazil; Bulgaria; Canada; Egypt; Finland; India; Iran; Iraq; Israel; Morocco; Nepal; Pakistan; Poland; Saudi Arabia; Syria; Taiwan; Tunisia If you are involved in any of these campaigns, or are in touch with anybody who is involved with them, kindly ensure that submissions are sent before the deadline. If you have already agreed an alternative deadline with myself or with the rest of the international team, kindly ignore this email. When submitting photos, please follow the guidelines listed in my previous email (here: https://lists.wikimedia.org/pipermail/wikilovesmonuments/2017-October/00872… ). In short, for each photo kindly send the (i) file name; (ii) author; and (iii) url. Please also copy a national jury member into the email, alongside myself and Lily (lilyofthewest.wikimedia [at] gmail.com). *Please note that simply uploading your nominations to Commons is not enough to nominate them for the international competition.* Thank you once again for all your hard work on your national competitions. If you have any questions please do not hesitate to contact me. Best regards, Neville -- Neville Borg Wiki Loves Monuments 2017 international jury coordinator

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WLM submissions - reminder
by Neville Borg 30 Oct '17

30 Oct '17

Hi everyone! I am just sending a quick update on the submissions that we have received and those that are still pending. If your country is listed incorrectly below, please let me know and I will look into this. So far we have received correct submissions for the following countries: Australia; Bangladesh; Croatia; France; Germany; Georgia; Ghana; Italy; Malaysia; Slovakia; United Kingdom. This means that we are still looking forward to receiving submissions from the following: Algeria; Armenia; Austria; Azerbaijan; Brazil; Bulgaria; Canada; China; Dutch Caribbean; Egypt; Finland; Greece; India; Iran; Ireland; Iraq; Israel; Jordan; Latvia; Malta; Morocco; Nepal; Netherlands; Norway; Pakistan; Palestine; Peru; Poland; Russia; Saudi Arabia; South Korea; Spain; Sweden; Syria; Taiwan; Thailand; Tunisia; Uganda; Ukraine; USA; Venezuela I have already been in touch with many of you, so I know that you are all working hard on finalising your evaluations. For those of you who I have not yet heard from, please note that the deadline for submissions (unless previously agreed with the international team) is 31 October at 23:59 UTC. We may be unable to accept any submissions received after this date. Kindly follow the submission guidelines set out in this email ( https://lists.wikimedia.org/pipermail/wikilovesmonuments/2017-October/00872…) when submitting your country's photos. If you have any doubts over whether your country will be able to meet this deadline, please let us know as soon as possible. Thank you for all your work on WLM and we look forward to receiving many thrilling submissions! Best regards, Neville -- Neville Borg Wiki Loves Monuments 2017 international jury coordinator

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WLM 2017 - instructions to submit local winners
by Neville Borg 23 Oct '17

23 Oct '17

[This email contains important information on how you can submit the 10 nominees of your country to the international finale and the respective deadlines. Please forward this to your coordinators if need be.] Dear national coordinators, jury coordinators, Thank you for an amazing job in the past weeks and months in organising what seems to have been yet again an amazing competition in more than 50 countries! It's great to see all the beautiful images that have been submitted. As you know, the international Wiki Loves Monuments competition is based on a federalised model: there is a national competition in each country, with a national organising team, a national jury, and national winners. The national jury determines up to a maximum of 10 images that will be submitted to the international finale. These 10 images should be submitted via email to myself before the deadline. Unless you have agreed a different date with Leila (in cc), this deadline is 31 October 23:59 UTC. Submissions after this deadline are not guaranteed to be included in the finale. We expect to receive up to 10 nominations from the following national competitions: Algeria, Andorra & Catalan Areas; Armenia; Australia; Austria; Azerbaijan; Bangladesh; Brazil; Bulgaria; Canada; China; Croatia; Dutch Caribbean; Egypt; Finland; Georgia; Germany; Ghana; Greece; India; Iran; Ireland; Iraq; Israel; Italy; Jordan; Latvia; Malaysia; Morocco; Malta; Nepal; Netherlands; Norway; Pakistan; Palestine; Peru; Poland; Russia; Saudi Arabia; Slovakia; South Korea; Spain; Sweden; Syria; Taiwan; Thailand; Tunisia; Uganda; Ukraine; UK; US; and Venezuela. When submitting your finalists, please take these instructions into account: * Submit no more than 10 images per (national) competition. It is OK to submit fewer images, for example if you don't find enough images of high quality. * Submit the images to: neville.borg[at]wikimalta.org, and include at least one (additional) local jury member besides yourself in cc. Please also include Leila (lilyofthewest.wikimedia[at]gmail.com) in cc. * If the results are still not public (if you plan to announce them later publicly), please add the planned announcement date. Please note that we will announce the international winners in December, and will not wait for national announcements. * For each image please submit the following information: URL, file name on Wikimedia Commons, and author username. * Check basic information about the images. It is NOT possible to replace finalists after the deadline. * Ensure that the author has activated their email function on Wikimedia Commons. If we cannot email the user there, they may automatically forfeit any prize. You can help them by posting a message on their talk page, or by tracking them down through social media. * Ensure that the monument on the image is identified (preferably also described in English). * Ensure that the image is freely licensed. * All national competitions are welcome to add their top 10 nominations to this section ( https://commons.wikimedia.org/wiki/Wiki_Loves_Monuments_2017_winners#Finali…). If you have sub-contests within the national competition that you would like to share the results of publicly, you can use this section ( https://commons.wikimedia.org/wiki/Wiki_Loves_Monuments_2017_winners#Others) to do so. If you want, there are opportunities to also share your national winners on the international blog. Please get in touch with either of us about this. Thank you very much for your cooperation. After all nominees have been received, this will result in a pool of some 400-500 images for the international jury to consider. Details about the international jury will be published shortly. The jury will first rate all images with 1-5 stars, from which a top-40/60 will be considered. Then, the jurors will have the opportunity to remove images that they consider unfit from the selection. Finally, they will be asked to rank their top-25 images, and share the reasoning behind their choices. We will create a jury report based on this information. We expect to announce the results in the first two weeks of December (depending upon the swiftness of jury report creation and media opportunities). We're looking forward to the judging process! With warm regards, Neville Wiki Loves Monuments 2017 international jury coordinator

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Reminder: Deadline for submitting your national nominations
by Lily 15 Oct '17

15 Oct '17

Dear Wiki Loves Monuments 2017 organizers and jury coordinators, We are half-way through October and it's a good time to remind everyone that the deadline for submitting your campaign's nominations to the international team is 2017-10-31, midnight UTC. In Montage (our jury tool), we currently have 33 campaigns which means we are missing another 21. Some of you are using other jury tools which is perfectly fine, but if you are one of the 21 campaigns that have not started your jury process yet, you need to start as soon as possible. We cannot overemphasize the importance of the October 31 deadline. Please make sure you don't miss it as we cannot guarantee to include your photos in the international contest after that point. If we miss your campaign, this will be a sad moment for you and your team as well as us in the international team. Let's do what we can to make it. :) In the next week, we will share with you instructions on how to share your top 10 nominations with us. Best, Lily -- User: LilyOfTheWest

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Montage jury tool in the coming days
by Lily 02 Oct '17

02 Oct '17

Hi all, Here is more information for those of you who have signed up to use Montage for your jury process this year. [1] The developers of Montage (cc-ed) have been working hard in the past months on the latest release of Montage which will, among other things, bring some of the features and functionalities you told us about last year. [2] We are excited to bring these improvements to you, and here is the timelines for it [2]: * 2017-09-30 around 21:00 UTC: I will start creating campaigns for each country that has signed up in [1]. * 2017-10-01 around 21:00 UTC: We will share the link to where the new montage version will live with you. Your jury coordinator (listed in [1]) can create round 1 of your jury process then. * 2017-10-02 around 21:00 UTC: your jury can start the jury process. Any issue in [3] tagged with "high priority" will be ready by 2017-10-01, 21:00 UTC. These are features that you need in place to create your round 1. Issues tagged with "normal priority" will be done starting 2017-10-02. These are features that are either not critical in the early days of your jury process or we know that are relevant only when you get to the final ranking round. While you are waiting the new version of Montage to become available: please make sure you have your jury ready and also make sure you have read https://lists.wikimedia.org/pipermail/wikilovesmonuments/2017-September/008… Questions and comments are welcome. Best, Lily [1] If you haven't signed up and you want to use Montage, please sign your country up at https://commons.wikimedia.org/wiki/Commons_talk:Montage as soon as possible. [2] We may be able to meet the deadlines earlier than the times specified here, but we can't promise that. If we have things ready earlier, we will shift deadlines for you to start earlier. [3] Such features and functionalities (in Github language: issues) are listed at https://github.com/hatnote/montage/issues -- User: LilyOfTheWest

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Jury criteria, membership, process, and tools
by Lily 17 Sep '17

17 Sep '17

Hi all, If you are a Wiki Loves Monuments organizer, jury coordinator in the national level, or a jury member, this email can contain crucial information for you. Everyone else, you can safely stop here. :) This email contains some best practices on how to run your local jury process with regards to criteria, jury membership and process. Finally, it includes some instructions on how to choose your jury tool. ==Timeline== You should plan to start the jury process as soon as the competition ends in your country, this is October 1 for many of you. :) The international team expects to receive the top 10 photos of your country no later than October 31 [0-1]. This is a strict deadline due to international jury process timeline. ==Jury coordinator== Make sure your local team has one person in charge of jury coordinations. This person will need to make sure your jury team is in place and that your jury process starts and ends on time. ==Judging criteria== While every national competition can choose the judging criteria based on the specific needs of the country, the international team recommends the following three judging criteria to be considered in the country-level jury processes: technical quality, originality, and usefulness of the photo for Wikipedia. If you are interested to learn more about these criteria, please read more about the judging criteria [2]. ==Local jury set-up== National competitions typically have a jury with at least 3 members (the more photos, the more jury members). The local jury set-up is usually defined based on the judging criteria you will choose to go with. The international team recommends that, depending on the number of photos you expect to have by the end of the contest, you have 1-3 Wikimedians (maybe those with quality/featured images on Commons), 1-3 people who are familiar or are experts in the heritage of your country (especially the monuments), and 1-3 people who are professional or (quality) amateur photographers. Of course, all jury members should be excluded from winning prizes awarded by the jury. The national jury can then nominate maximum 10 photos per country for the international finale. Putting the jury team together is local team's responsibility and we are happy to help you where we can. If you have a hard time finding a jury member for your team and you are looking for specific qualifications, please email me off-list. We can't guarantee that we will find someone for you, but we can guarantee that we will try. ==Jury process== The jury process on the national level is defined by each country. The international team recommends the following process: Round 1: Yes/No or rating The goal of this round is to lower the number of competing photos to 400-700. If your total number of pictures is less than 500, you can skip this round. Jury members are asked to vote yes/no for each photo they are shown and are requested to stick to a maximum number of ‘yes’ votes (for example, 500). Based on these votes, a set of 400-700 photos is selected for the next round. If you have many photos, you may have to repeat this round one more time to reduce the number of photos in two steps, especially if you go with Yes/No round (as opposed to rating). Round 2: Rating The goal of this round is to come to a selection of the top-50 images. Jury members are asked to rate/score each image with 1-5 stars. Based on the average from their votes, the top-50 is selected for the next round. If there are many pictures with similar scores, the coordinator can choose to select a top-40, top-60, etc. Round 2.5: Now you have a list of ~50 photos that will need to go through the final ranking process. As a jury coordinator, you can take a few steps here to make your life easier later on: * Check the license of these photos and make sure they're the correct licenses. * Check upload time, uploader ID, etc. to make sure you don't spot something that is against your local rules. * Do backward checking to make sure to a reasonable extent that the photo uploaded is the work of the uploader. There are different ways to do this. [3] * Show the photos to your jury and ask them if any of them thinks a photo should be excluded from the final round. Note that you have a jury with a diverse background and there are rare cases in which one juror sees major issues with a photo that others don't spot. Giving your jurors a chance to deliberate and discuss in case a photo needs to be removed can be helpful. If you or your jurors spot any issue that results in a photo to be excluded from the next round, create a Yes/No round with the 50 photos and remove photos that should be removed by a No vote. Note that these kind of exclusions are rare. Round 3: Live meeting or ranking The goal of this round is to arrive at a final ranking and winning pictures. If geographically feasible, the jury can meet in person. The jury tool supports an alternative method: ranking. Each jury member is asked to rank their favorite 20 photos in order. Based on this ranking, points are awarded to each photo (20 for the number 1, 19 for number 2, etc). The total number of points determines the final result. Jury members are also asked to give a reason for selecting their top images. You can use this latter information to explain why the winner was selected, an information that can be useful for your jury report and press releases. ==Jury report== We highly recommend that you document every step of your jury process: how many photos entered each round, how many jurors, how many jurors voted on each photo, the logic behind any exclusion, etc. This documentation should ideally be shared with your audience when you announce the winners of your competition. Remember, jury process is a very important in Wiki Loves Monuments. Having a sound and transparent jury process is important to build trust with your current and future participants. ==Jury tool== There are quite a few tools available for you to use for your jury process. [4] The international team develops and maintains Montage [5] and we recommend that you use this tool unless you have already used another tool in the past and would like to continue using it. Below you can find more information about Montage. ==Montage== The next version of Montage will go live some time before October 1. In this new version, we have created features and workflows based on the feedback that we have collected from the users of the tool in different campaigns: Wiki Loves Monuments, Earth, Africa, and Folk. There are two features of the tool that are worth pointing out: The tool is designed and developed in a way that can accommodate the recommended jury process explained above (yes/no, rating, ranking features are supported). The developer team will also guarantee to provide timely support (within 24 hours) starting October 1. If you're a national jury coordinator or a jury member and want to test the current version of the tool, please leave a note on the tool’s discussion page [6]. You should feel free to leave questions/comments about the tool in the same page. If you are familiar with GitHub, you can also create issues on GitHub [7] while testing the tool. Please note that the developers will continue adding features and smoothing the workflow until the end of this month when the major release happens. :) Please sign up for Montage if you haven't already done so and know you want to use it. [8] Questions and comments are welcome. Best, Lily, on behalf of the international team [0] For the countries that have a Flickr photowalk, we may need to coordinate with you for your jury process to start up to a day or two later than October 1 as we will need time to move photos from Flickr to Commons (Some walks are organized on September 30). We will work with you to find a timeline that works with your jury process in this case. [1] Unless we have already agreed for a different date with your country. [2] http://www.wikilovesmonuments.org/judging-criteria/ [3] https://ctrlq.org/google/images/ [4] https://commons.wikimedia.org/wiki/Commons:Jury_tools [5] https://commons.wikimedia.org/wiki/Commons:Montage [6] https://commons.wikimedia.org/wiki/Commons_talk:Montage [7] https://github.com/hatnote/montage/issues [8] https://commons.wikimedia.org/wiki/Commons_talk:Montage#Wiki_Loves_Monument… -- User: LilyOfTheWest

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We are live
by Lily 01 Sep '17

01 Sep '17

Hi all, September 1 is here and Wiki Loves Monuments 2017 is now live [1]. Congratulations to all of you who have been working hard to have your campaign ready for the big launch. A few pointers: * A twitter announcement has gone out: https://twitter.com/wikimonuments/status/903361755702628352 Please retweet and spread the word about the contest. * We have a blog post for you to read and share: http://www.wikilovesmonuments.org/starting-2017/ * If you get media coverage, please help us gather that information at https://commons.wikimedia.org/wiki/Commons:Wiki_Loves_Monuments_2017/Press_… If you have comments or questions, please keep them coming. Otherwise, enjoy the ride and we will be in touch with you in the coming days with more updates and emails, I'm sure. :) Best, Lily, on behalf of the international team [1] The contest in a few countries had started earlier, and a few will start a bit later, but given that the bulk of countries go live on September 1, we consider this date as the going live time. :) -- User: LilyOfTheWest

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Some countries on hold
by Lodewijk 31 Aug '17

31 Aug '17

Hi all, We're a few hours away from kicking off in the first countries! Very exciting of course. While we're aware that some countries are working hard against the deadline, we have to work with the information available. We noticed that some countries don't have a functional landing page yet, and that means that they are not ready to receive thousands of people on their landing page. We don't want to send all those people there just to get lost. For the countries where we identify that issue, we will put their competition 'on hold'. That means that the upload campaigns will become active and experienced Wikipedians who know where to go, can start uploading on September 1. However, we will not activate the banners on top of the Wikimedia projects yet. The end of the competition will not be extended because of this and remain the same. Romaine is in charge of this, and will make the final determination if a banner is ready - on behalf of the international team. We're keeping an overview of the countries that are on hold on the talkpage of the list of participating countries <https://commons.wikimedia.org/wiki/Commons_talk:Wiki_Loves_Monuments_2017/P…> . We try to ping the coordinators, but please do check if your country is affected in the next hours. We encourage everyone to fix these problems as soon as possible, so that we can go live without too much delay. You can find the requirements for the landing pages here: https://commons.wikimedia.org/wiki/Commons:Wiki_Loves_Monuments_2017/Landin… Also if you're not affected: if you want to help these countries (if you speak their language), please feel free to help out! That is much appreciated. Best, Lodewijk (on behalf of the international team)

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International awards for Wiki Loves Monuments 2017
by Lily 24 Aug '17

24 Aug '17

Hi all, Thank you for your patience while we were finalizing the awards for Wiki Loves Monuments 2017. You can find more details about this year's awards at : http://www.wikilovesmonuments.org/awards/ We will start updating the relevant pages on wiki soon. If you spot something somewhere that is not updated, be blod! :) This year, we are especially grateful to an anonymous donor who has allowed us to create a major award for the winner of the contest at the international level. As a volunteer movement and community, we rely on people to join us and donate their time, energy, grants, and sometimes items to make Wiki Loves Monuments a stronger contest. :) We are also thankful to our partner Europa Nostra for their continuous support and the award they have dedicated to the winner of the contest. In the coming weeks, we will continue to look for ways to improve the awards, so changes may happen to that page, but they will be for the better (or at least, this is what we are aiming for:). For most of you, we are one week away from the start of the contest. We are super thrilled to support you in what you are doing to make a successful Wiki Loves Monuments 2017 happen. Thank you! :) Lily, on behalf of Wiki Loves Monuments international team -- User: LilyOfTheWest

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Flickr and Wiki Loves Monuments collaboration
by Lily 01 Aug '17

01 Aug '17

Hi all, Wiki Loves Monuments international team is excited to share the following news with you: Flickr [1] and Wiki Loves Monuments will work together to encourage and facilitate the contributions by Flickr photographers to Wiki Loves Monuments 2017. Here is the rough sketch of how this collaboration will work (more details will be provided on this list as we learn more but also as we run into questions that we'd like to answer with you): * Flickr is going to use their Worldwide Photowalk Group [2] to host images and invite photographers to participate in Wiki Loves Monuments 2017. * This week they will publish a blog post on the Flickr Blog/social and update the group with a call to action for photographers to begin organizing independent meetup events/walks in their location in September. They will be closely following the sign-ups for countries participating in Wiki Loves Monuments 2017 [3]. Please help us by keeping that page updated. * Organizers will create Facebook events with specific details and monuments the attendees will photograph. Flickr will host a master list broken down by continent/country in a Group Discussion. * They will open the Group for photo submissions in September to officially launch the month and in sync with each country's opening and closing time and date of campaigns. * Flickr will post each week with their favorite images in the group (blog + social + galleries) to continue encouraging participation/submissions. * When we say "organizer" in above points, we are referring to group organizers on Flickr end. If country organizers on our end would like to get more involved with Flickr photographers, we'd support and encourage that but local organizers on either side shouldn't feel pressured to do so. :) For a list of things we should do, please read [4]. In the past, the photowalks have been pretty popular [5] and both sides are looking forward to welcoming new cities as part of this Wiki Loves Monuments season. We are very happy that Flickr is working with us and our communities through Wiki Loves Monuments 2017 and we hope that the experience of this year provides more opportunities for the two communities to collaborate more in the future. Questions and comments are welcome. Best, Lily [1] https://www.flickr.com/ [2] https://www.flickr.com/groups/flickr10photowalks/ [3] https://commons.wikimedia.org/wiki/Commons:Wiki_Loves_Monuments_2017/Partic… [4] On our end, we will need to do the following: * Workout how to keep the local organizers updated about the submissions on Flickr end as the contest is moving forward. * Create a bot that will call a Flickr API at the end (or at specific intervals) of the contest to import photos from Flickr to Commons. We should communicate with Flickr what exact information they should make sure gets collected and served via the API. (country code, monuments ID, name/id of the photographers, license, photo, ...) * Licenses accepted. * [optional] A mapping tool such as Monumental is something photographers will appreciate a lot. :) * and more [5] Continents/cities that have had participated more than a couple of times in the past photowalks by Flickr: Europe: London, Berlin, Munich, Paris, León or Valladolid (and other cities) in Spain, Moscow, Rome and other Italian cities... Americas: Los Angeles, San Francisco, Chicago, NYC, Las Vegas, Vancouver, Toronto, Sao Paolo, Guadalajara (Mexico) Asia: Bangalore and other cities in India, Taipei, Karachi, Oceania: Sydney, Melbourne and other smaller cities in Australia, occasionally some city in New Zealand (Christchurch) or Japan (Nigata, Tokyo) -- [[User: LilyOfTheWest]]

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