[Wiscom] Re: WikiIndaba Steering Committee Minutes

Dear All, I notice that I've made a mistake regarding the date of our next meeting. It should be 15 May not 14 May. I'll change this and kindly ask that you re-accept the invite. Regarding the letters/emails - I've already put together the 3 emails meant for UG Rwanda <https://docs.google.com/document/d/18zdjilGZA4hH0-jdXzJOxoaoeeskuNcOnCKKwE1n85A/edit>, The Rejection letters <https://docs.google.com/document/d/1vRs3MOqF8fIysi4-XEk4sCAnzdKzTYGOdk_2T37CDo4/edit> and public announcement <https://docs.google.com/document/d/1HR9HyOylF8kWWCNPuNB8SNT6HktAz22uRLwQRJgo924/edit> for your review and inputs. Best, Bobby Shabangu On Sun, 1 May 2022 at 02:15, Bobby Shabangu &lt;bobbyshabangu(a)gmail.com&gt; wrote: > Dear all, > > Thanks for taking your time and casting your votes. > > The final score after consolidating all the votes - which can also be seen > here > <https://docs.google.com/spreadsheets/d/1zB9yUDIWnvhEgtLi8g6XiHt6MlIuIcKnztaW6FgxrW0/edit?resourcekey#gid=2141922799> - > went like this: > > - Côte d'Ivoire, West Africa - *43 Points * > - Tanzania, East Africa - *37 Points * > - Rwanda, East Africa - *47 Points * > > This means that Rwanda has come on top. Please note blank areas were > deliberately left out by Raphael and Isaac. > > The next step is to proceed and write 3 emails as follows: > > 1. a congratulatory email to Rwanda, > 2. thank you letters to UG Tchad, UG Rwanda and UG Côte d'Ivoire for > participating and encouraging them to bid for next year > 3. and an announcement to the African communities about the > WikiIndaba Conference host for 2022. > > I'll begin with the email to Rwanda, @Georges and @Sami kindly assist. > Also any volunteers here are welcome - communications to be cleared by > Wiscom before it goes out? > > Best, > Bobby Shabangu > > On Tue, 26 Apr 2022 at 22:53, Bobby Shabangu &lt;bobbyshabangu(a)gmail.com&gt; > wrote: > >> Dear All, >> >> Thanks to those who've already voted. This is an email to nudge the 3 >> remaining colleagues to vote. Link to the voting form is HERE >> <https://docs.google.com/spreadsheets/d/1zB9yUDIWnvhEgtLi8g6XiHt6MlIuIcKnztaW6FgxrW0/edit?resourcekey#gid=2141922799> >> . >> >> Best, >> Bobby Shabangu >> >> >> >> On Sun, 24 Apr 2022 at 17:14, Bobby Shabangu &lt;bobbyshabangu(a)gmail.com&gt; >> wrote: >> >>> Dear Colleagues, >>> >>> Thank you so much for taking your time to attend the meeting today and >>> kindly find the minutes for our meeting here >>> <https://docs.google.com/document/d/1AJlrUNLGl8Pl5NfRjV7StcVQsJZ0dlQE3SglKOOQt2k/edit> >>> . >>> >>> These minutes will be filed at a central point later after we've >>> discussed the agenda item in our minutes pertaining "Review of WISCom >>> practices (Documentation & file management)". >>> >>> The link to the voting form can be found here >>> <https://docs.google.com/spreadsheets/d/1zB9yUDIWnvhEgtLi8g6XiHt6MlIuIcKnztaW6FgxrW0/edit?resourcekey#gid=2141922799>. >>> @Isaac, you'll let me know if you need clarification on the voting >>> process. >>> >>> Best regards, >>> Bobby Shabangu >>> >>> >>> >>> On Wed, 23 Mar 2022 at 21:13, Bobby Shabangu &lt;bobbyshabangu(a)gmail.com&gt; >>> wrote: >>> >>>> Dear Georges and all, >>>> >>>> Thanks Georges for the list. Would be great for colleagues to also >>>> assist by identifying whom to contact from the countries who previously did >>>> not host WikiIndaba conference. >>>> >>>> I would also like to remind everyone to join our meeting which will >>>> take place this Saturday at the same time as last week. Kindly see the >>>> meeting invite for details. >>>> >>>> Best, >>>> Bobby Shabangu >>>> >>>> On Wed, 23 Mar 2022 at 21:03, Georges Fodouop &lt;gfodouop(a)gmail.com&gt; >>>> wrote: >>>> >>>>> Hello everyone, >>>>> As requested, here is an overview of affiliates in Africa by region : >>>>> https://docs.google.com/spreadsheets/d/13SnR82CmiTY_816gjXzvK6E6aL9MD6-YmKx… >>>>> You can add to it if there are any omissions. >>>>> Thank you >>>>> >>>>> Le sam. 19 mars 2022 à 22:16, Isaac Olatunde < >>>>> reachout2isaac(a)gmail.com&gt; a écrit : >>>>> >>>>>> Hi Bobby, >>>>>> >>>>>> Thanks for the minutes. And a big hugs to colleagues who attended >>>>>> the meeting. >>>>>> >>>>>> Unfortunately, I didn't get a reminder even though I accepted the >>>>>> invite (not a fault from you Bobby). I think I need to check the settings >>>>>> of my calendar. >>>>>> >>>>>> Isaac >>>>>> >>>>>> On Sat, 19 Mar 2022, 20:41 Bobby Shabangu, &lt;bobbyshabangu(a)gmail.com&gt; >>>>>> wrote: >>>>>> >>>>>>> Dear all, >>>>>>> >>>>>>> Thanks to colleagues who attended the meeting today. Below kindly >>>>>>> find minutes and tasks to be executed before our meeting next week. >>>>>>> >>>>>>> *==Attendance ==* >>>>>>> >>>>>>> - Bobby >>>>>>> - Raphael >>>>>>> - Georges >>>>>>> - Zayneb >>>>>>> >>>>>>> *==Apologies ==* >>>>>>> >>>>>>> - None >>>>>>> >>>>>>> >>>>>>> *==Agenda Items==Confirmation of Country Representation (Previous >>>>>>> Organizers of the Conference)* >>>>>>> >>>>>>> - All previous host countries have confirmed their >>>>>>> representatives except Tunisia >>>>>>> - Zayneb joined on her own accord and to provide advice since >>>>>>> she's experienced organising WikiIndaba not representing Tunisia. >>>>>>> >>>>>>> *Call for bids to host Wiki Indaba 2022* >>>>>>> >>>>>>> Proposal >>>>>>> >>>>>>> Task >>>>>>> >>>>>>> Date/ day >>>>>>> >>>>>>> Person responsible >>>>>>> >>>>>>> · In order to have more diverse pool of participants, >>>>>>> African Wikimedians need to be encouraged to form affiliate groups ( >>>>>>> Chapters, Usergroups, Thematic groups) within their respective countries. >>>>>>> >>>>>>> >>>>>>> >>>>>>> An email to be sent to Affcom to encourage African Wikimedians to >>>>>>> form affiliate groups. >>>>>>> >>>>>>> Monday >>>>>>> >>>>>>> Raphael >>>>>>> >>>>>>> - We have a small pool of affiliates in the African continent >>>>>>> to adequately invite Affilliates per region. >>>>>>> - We need to invite all current African affiliates to bid to >>>>>>> host WikiIndaba conference. >>>>>>> >>>>>>> Consolidation of all African user affiliates (Usergroups and >>>>>>> thematic groups) who have not hosted the conference before and their main >>>>>>> contacts persons. >>>>>>> >>>>>>> Wednesday >>>>>>> >>>>>>> Georges >>>>>>> >>>>>>> - To shorten the vetting a questionnaire asking key questions >>>>>>> about the state of readiness to host the conference needs to be sent to all >>>>>>> countries who have express interest of hosting. >>>>>>> >>>>>>> · Write questionnaire to be sent to sent countries who >>>>>>> have express interest to host the conference. >>>>>>> >>>>>>> Friday >>>>>>> >>>>>>> Bobby >>>>>>> >>>>>>> >>>>>>> >>>>>>> *Call for community elections to fill in the 3 volunteer committee >>>>>>> positions >>>>>>> <https://www.google.com/url?q=https%3A%2F%2Fmeta.wikimedia.org%2Fwiki%2FWiki_Indaba_Steering_Committee%2FMembers&sa=D&source=calendar&usd=2&usg=AOvVaw286Q7awe42eAYdP4EcyywM>; >>>>>>> **Budgetary needs of the committee and **Review of WISCom >>>>>>> practices (Documentation & file management *to discussed in the >>>>>>> next meeting >>>>>>> *Next meeting will take place on * >>>>>>> *26 March 2022 at the same time. * >>>>>>> >>>>>>> Best regards, >>>>>>> Bobby Shabangu >>>>>>> >>>>>>