Hi,
Arun, i happened to visit NIAS last year as part of Mozilla devcamp, it is aptly suited as you have said in the previous mail. I'll just give you points on how things were set up then,
1. The lobby just before the Main Audi was used to register the participants and also to distribute swags at the end of the event. 2. A small covered area which you had mentioned, was used to serve lunch. Most of them had to sit on the grass and have lunch then. 3. As the main audi doesnt have much of power plugin points, getting laptops wouldnt be viable.
For registration : 1. I suggest using EventBrite http://www.eventbrite.com/fees/ as its free. It gives a compact registration derails of the delegates. Also we will be able to restrict the number of participants according to the capacity of the audi. 2. If one feels this is complicated then we can as well go with the Google Docs as registration form.
For Publicty : 1. I saw Tinucherian would be able to do through main stream media, but once we get done with the registration form, we can start tweeting about it and also pass on to the numerous open source communities. That should help us get the proper audience.
I've spread the word on the requirement for volunteers, I hope to see few joining the mailing list shortly
Regards, Srikanta
On Thu, Jan 6, 2011 at 10:31 AM, Arun Ramarathnam arunram25@gmail.comwrote:
Dear all,
Thanks for the detailed update Srikanth.
I do think we should move ahead with NIAS (National institute of Advance studies) as a venue. www.nias.res.in
- We found it to be very spacious (as you can see from the pictures).
- It has a nice stage and lighting equipment.
- There are multiple halls (auditorium, lecture hall and possibly
another conference room
- They have a foyer that would help us have conversations between
sessions.
- There is ample parking at least 75 cars can easily be parked without
an issue in campus.
- There is a separate space for serving food in a buffet format.
The institute Directory and head of Admin head were gracious to accept the request I made to offer this facility to us for free.
On behalf the whole team, I will go ahead and sent a note to them accepting the venue and thanking them for the offer.
We have a great venue. The focus now is on the *content* and * getting participation*.
This is a call for you all to please join the* daily calls*. We need more help and hands on the deck. There is a lot of work to be done, *We need volunteer time.* Please seek the wiki for tasks you can volunteer for.
regards Arun
On Thu, Jan 6, 2011 at 9:26 AM, Srikanth Lakshmanan srik.lak@gmail.comwrote:
Hi all,
Arun, Tinu and myself have been working on the venue and we visited the NIAS (IISc campus) yesterday. The venue looks good and we would mostly be confirming this place soon. Pictures[1]. Arun, can you please confirm this? I have applied a grant of 1000 USD for the event.Details[2]. The merchandise from foundation is on transit and we would get it in another few days.
We still have to work on the content format, speakers, food, PR,printing banners, pamphlets etc and a lot more. We are having the daily call for last 3 days and participation is very low.It would be great if the participation increases from the core wikipedians to support this event to make it a huge success.
We shall have the call at 10 pm starting today since some of us are getting late.I request you to join the call and help in volunteering for any of the above tasks. We need more support to make this event happen at the scale we are planning.
Thank you!
Time : 10 pm (starting Jan 6, Daily call) Conference id: 1587477 Pin: 4254 Dial in number : 080 67224444
[1] http://picasaweb.google.com/srik.lak/NIASVenue [2] http://meta.wikimedia.org/wiki/Grants:WM_IN/Bangalore_Wikipedia_X_Anniversar...
Regards Srikanth.L http://srik.me
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Dear Srikant,
Many thanks for your detailed note sharing your experience and advise.
We need more volunteers. And thanks for volunteering.
regards Arun
Arun Ramarathnam Bangalore, India
On Thu, Jan 6, 2011 at 3:48 PM, Srikanta P srikanta55@yahoo.co.in wrote:
Hi,
Arun, i happened to visit NIAS last year as part of Mozilla devcamp, it is aptly suited as you have said in the previous mail. I'll just give you points on how things were set up then,
- The lobby just before the Main Audi was used to register the
participants and also to distribute swags at the end of the event. 2. A small covered area which you had mentioned, was used to serve lunch. Most of them had to sit on the grass and have lunch then. 3. As the main audi doesnt have much of power plugin points, getting laptops wouldnt be viable.
For registration :
- I suggest using EventBrite http://www.eventbrite.com/fees/ as its free.
It gives a compact registration derails of the delegates. Also we will be able to restrict the number of participants according to the capacity of the audi. 2. If one feels this is complicated then we can as well go with the Google Docs as registration form.
For Publicty :
- I saw Tinucherian would be able to do through main stream media, but
once we get done with the registration form, we can start tweeting about it and also pass on to the numerous open source communities. That should help us get the proper audience.
I've spread the word on the requirement for volunteers, I hope to see few joining the mailing list shortly
Regards, Srikanta
On Thu, Jan 6, 2011 at 10:31 AM, Arun Ramarathnam arunram25@gmail.comwrote:
Dear all,
Thanks for the detailed update Srikanth.
I do think we should move ahead with NIAS (National institute of Advance studies) as a venue. www.nias.res.in
- We found it to be very spacious (as you can see from the pictures).
- It has a nice stage and lighting equipment.
- There are multiple halls (auditorium, lecture hall and possibly
another conference room
- They have a foyer that would help us have conversations between
sessions.
- There is ample parking at least 75 cars can easily be parked without
an issue in campus.
- There is a separate space for serving food in a buffet format.
The institute Directory and head of Admin head were gracious to accept the request I made to offer this facility to us for free.
On behalf the whole team, I will go ahead and sent a note to them accepting the venue and thanking them for the offer.
We have a great venue. The focus now is on the *content* and * getting participation*.
This is a call for you all to please join the* daily calls*. We need more help and hands on the deck. There is a lot of work to be done, *We need volunteer time.* Please seek the wiki for tasks you can volunteer for.
regards Arun
On Thu, Jan 6, 2011 at 9:26 AM, Srikanth Lakshmanan srik.lak@gmail.comwrote:
Hi all,
Arun, Tinu and myself have been working on the venue and we visited the NIAS (IISc campus) yesterday. The venue looks good and we would mostly be confirming this place soon. Pictures[1]. Arun, can you please confirm this? I have applied a grant of 1000 USD for the event.Details[2]. The merchandise from foundation is on transit and we would get it in another few days.
We still have to work on the content format, speakers, food, PR,printing banners, pamphlets etc and a lot more. We are having the daily call for last 3 days and participation is very low.It would be great if the participation increases from the core wikipedians to support this event to make it a huge success.
We shall have the call at 10 pm starting today since some of us are getting late.I request you to join the call and help in volunteering for any of the above tasks. We need more support to make this event happen at the scale we are planning.
Thank you!
Time : 10 pm (starting Jan 6, Daily call) Conference id: 1587477 Pin: 4254 Dial in number : 080 67224444
[1] http://picasaweb.google.com/srik.lak/NIASVenue [2] http://meta.wikimedia.org/wiki/Grants:WM_IN/Bangalore_Wikipedia_X_Anniversar...
Regards Srikanth.L http://srik.me
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To all,
I would like to help in any way possible, but I can't join the conference calls because I have exams till the end of this week. So if I can be of any help, then let me know.
Regards, Swaroop Rao
On Thu, Jan 6, 2011 at 16:17, Arun Ramarathnam arunram25@gmail.com wrote:
Dear Srikant,
Many thanks for your detailed note sharing your experience and advise.
We need more volunteers. And thanks for volunteering.
regards Arun
Arun Ramarathnam Bangalore, India
On Thu, Jan 6, 2011 at 3:48 PM, Srikanta P srikanta55@yahoo.co.in wrote:
Hi,
Arun, i happened to visit NIAS last year as part of Mozilla devcamp, it is aptly suited as you have said in the previous mail. I'll just give you points on how things were set up then,
- The lobby just before the Main Audi was used to register the
participants and also to distribute swags at the end of the event. 2. A small covered area which you had mentioned, was used to serve lunch. Most of them had to sit on the grass and have lunch then. 3. As the main audi doesnt have much of power plugin points, getting laptops wouldnt be viable.
For registration :
- I suggest using EventBrite http://www.eventbrite.com/fees/ as its
free. It gives a compact registration derails of the delegates. Also we will be able to restrict the number of participants according to the capacity of the audi. 2. If one feels this is complicated then we can as well go with the Google Docs as registration form.
For Publicty :
- I saw Tinucherian would be able to do through main stream media, but
once we get done with the registration form, we can start tweeting about it and also pass on to the numerous open source communities. That should help us get the proper audience.
I've spread the word on the requirement for volunteers, I hope to see few joining the mailing list shortly
Regards, Srikanta
On Thu, Jan 6, 2011 at 10:31 AM, Arun Ramarathnam arunram25@gmail.comwrote:
Dear all,
Thanks for the detailed update Srikanth.
I do think we should move ahead with NIAS (National institute of Advance studies) as a venue. www.nias.res.in
- We found it to be very spacious (as you can see from the pictures).
- It has a nice stage and lighting equipment.
- There are multiple halls (auditorium, lecture hall and possibly
another conference room
- They have a foyer that would help us have conversations between
sessions.
- There is ample parking at least 75 cars can easily be parked
without an issue in campus.
- There is a separate space for serving food in a buffet format.
The institute Directory and head of Admin head were gracious to accept the request I made to offer this facility to us for free.
On behalf the whole team, I will go ahead and sent a note to them accepting the venue and thanking them for the offer.
We have a great venue. The focus now is on the *content* and * getting participation*.
This is a call for you all to please join the* daily calls*. We need more help and hands on the deck. There is a lot of work to be done, *We need volunteer time.* Please seek the wiki for tasks you can volunteer for.
regards Arun
On Thu, Jan 6, 2011 at 9:26 AM, Srikanth Lakshmanan srik.lak@gmail.comwrote:
Hi all,
Arun, Tinu and myself have been working on the venue and we visited the NIAS (IISc campus) yesterday. The venue looks good and we would mostly be confirming this place soon. Pictures[1]. Arun, can you please confirm this? I have applied a grant of 1000 USD for the event.Details[2]. The merchandise from foundation is on transit and we would get it in another few days.
We still have to work on the content format, speakers, food, PR,printing banners, pamphlets etc and a lot more. We are having the daily call for last 3 days and participation is very low.It would be great if the participation increases from the core wikipedians to support this event to make it a huge success.
We shall have the call at 10 pm starting today since some of us are getting late.I request you to join the call and help in volunteering for any of the above tasks. We need more support to make this event happen at the scale we are planning.
Thank you!
Time : 10 pm (starting Jan 6, Daily call) Conference id: 1587477 Pin: 4254 Dial in number : 080 67224444
[1] http://picasaweb.google.com/srik.lak/NIASVenue [2] http://meta.wikimedia.org/wiki/Grants:WM_IN/Bangalore_Wikipedia_X_Anniversar...
Regards Srikanth.L http://srik.me
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