On Tue, May 10, 2011 at 7:46 PM, MZMcBride z@mzmcbride.com wrote:
James Hare wrote:
For the purposes of accepting registration by mail and other things, I propose that the Society register for a PO Box. Here is the draft of the motion:
A motion to rent a Post Office box
Moved by:
BE IT RESOLVED THAT:
- The Board of Directors shall rent a 3 inch by 5.5 inch Post Office
box at the Friendship Post Office at 4005 Wisconsin Avenue NW, Washington, DC 20016. 2. The Treasurer is authorized to spend $96.00 for the purpose of renting the Post Office box for a yearlong period. 3. Two keys shall be ordered for the Post Office box, with the Secretary and Treasurer each receiving one.
This seems way too specific for any type of Board to be passing. Wouldn't it typically be a simple resolution authorizing the Secretary (or whoever) to rent a box as necessary? Specifying to the level of what size box and where it must be located seems extreme and unnecessary.
MZMcBride
The resolution has so much detail because I did the homework and figured out what was available and how much it cost. That way, once the resolution was passed, I would schlep over to Friendship Post Office and get the box and we wouldn't have to bother with figuring out what we were going to do afterward. With a vague resolution, we would've had to spend more time than was necessary. That being said, it shouldn't take a resolution to do this -- it's a simple matter of conducting business, but the bylaws offer no room for discretionary spending on the Treasurer's behalf nor have we hashed out how that is going to work exactly. (As the treasurer, I am obligated to prepare a budget but without knowing all our needs or all our sources of revenue I can't proceed).
Wikimedia-DC mailing list Wikimedia-DC@lists.wikimedia.org https://lists.wikimedia.org/mailman/listinfo/wikimedia-dc