2011/5/11 James Hare jamesmhare@gmail.com
I have incorporated some changes and I also simplified the wording of the motion. I also opened Publisher for the first time on this computer (literally) and designed a much nicer-looking certificate.
Nitpick: "inc." should probably be capitalized similarly to the rest of the name in the title line.
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A motion to establish a membership structure, to adopt a form for membership certificates, and to adopt rules for ballot access
Resolved:
A. Membership Terms and Dues Schedule 1. Membership dues are $10 per person per year. 2. The membership year begins on September 1 and ends on August 31, except for this year, which begins immediately and ends August 31, 2012. 3. Beginning March 1, the membership dues for the remainder of the membership year are reduced to $5. B. Application for Membership 1. Applicants must submit their full name, mailing address, and email address to the Secretary.
I would suggest "must provide... address"; if we're accepting mail/online/etc. applications, they may not necessarily be submitted directly to the Secretary.
2. Applicants may submit personal information and membership duesseparately but they will not be considered members until both are sent. 3. Once both the personal information and dues are received, the Secretary will sign and give the applicant a paper membership certificate.
"give" should be "give or mail" or something of that sort; as it is, the wording would require personal delivery even when the application was submitted remotely.
Somewhere (whether in this resolution or a separate one), we ought to specify the methods (i.e. cash, check, PayPal, etc.) in which the dues are to be collected.
We should also retain the paragraph(s) regarding application at meetings versus application by mail, etc.; this is actually important.
C. Form of Membership Certificate 1. The membership certificate will be printed in the form recommended by the enclosed image for each membership year. D. Election of Directors 1. Directors are required to be members for the length of their term. 2. At least thirty days before the annual membership meeting, the Board of Directors will appoint an Election Committee. This committee will consist of the Secretary and two other members, serving for one year, who are not Directors or candidates.
I still think this wording is ambiguous, since it's unclear whether the "serving for one year, who are not Directors or candidates" portion applies to the "two other members" or to the "Secretary and two other members".
3. A candidate must declare their candidacy for the Board ofDirectors to the Election Committee one week before the annual membership meeting in order to be printed on the ballot. 4. The Committee is responsible for ensuring the eligibility of candidates, preparing ballots, running the election, and counting the votes.
AFAIK "running the election" is unnecessary, as that will be done by whoever is presiding at the annual meeting.
As general comment, I like the simplification, but I would suggest retaining the use of "shall" instead of "is"/"will"/etc. throughout.
Kirill