I believe that the job duties must be very specific about coordinating number of articles per journal, and contacting the peer reviewers in a consistent fashion when there are articles to be reviewed. I have still not received any notifications of articles to review for WikiJournal of the Humanities--is it because there have not been any or simply because no one is coordinating? Rachel On Wednesday, May 23, 2018, 3:47:37 PM CDT, Kai A Smith kasmith@cpp.edu wrote:

I think this is a great ideas.  From: wjhboard@googlegroups.com on behalf of Mikael Häggström editor.in.chief@wikijmed.org Date: Wednesday, May 23, 2018 at 1:28 PM To: "WikiJournal (currently at Wikiversity)" wikijournal-en@lists.wikimedia.org, wjmboard wjmboard@googlegroups.com, WJS board WJSboard@googlegroups.com, WJH board wjhboard@googlegroups.com Subject: Hired editor?

Hi all WikiJournal participants, Because of an increased burden in the stage of finding and inviting peer reviewers for submissions, we've been discussing at WikiJMed about including funds in our next grant application to Wikimedia for hiring a paid editor to help out in this task. It would be unfair to have it for only WikiJMed so I take it up with all of us, also since WikiJSci currently lacks a willingpeer review coordinators  for the 2 most recent submissions. A paid editor could look up potential peer reviewers and either invite them directly, or prepare an email list with links to their credentials to board members. A paid editor would be able to help in many tedious tasks, including to (citing Thomas' entry at WikiJMed): - send followup emails at certain dates - track submissions - copyediting (for a wikijournal this could be things like image formatting, finding who images should be attributed to, checking ref formatting) - formatting the final pdf upon acceptance - managing the doi submission to crossref upon acceptance

- If having bot-experience, program bots for technical tasks such as to keep the {{article_info}} template synchronised between main page and subpage and add accepted articles to the relevant issue page These tasks would not involve direct knowledge of the subject material. The idea would be to have them handle those elements to free up time for the medical/academic editors to focus on specialist tasks. What do you think for WikiJSci and WikiJHum? Best regards, Mikael

I agree that for WikiJHum, we can circulate to appropriate contacts.

Frances

From: wjhboard@googlegroups.com on behalf of Thomas Shafee thomas.shafee@gmail.com Date: Thursday, 24 May 2018 at 12:27 PM To: Rachel Wexelbaum rwexelbaum@yahoo.com Cc: Mikael Häggström editor.in.chief@wikijmed.org, "WikiJournal (currently at Wikiversity)" wikijournal-en@lists.wikimedia.org, wjmboard wjmboard@googlegroups.com, WJS board WJSboard@googlegroups.com, WJH board wjhboard@googlegroups.com, Kai A Smith kasmith@cpp.edu Subject: Re: Hired editor?

I'm overall in favour of hiring a casual editorial assistant who can be assigned basic tasks if and when the academic editors need it. Such an assistant could be shared amongst the journals and offered hours based on need at the time. I want to avoid the risk of overloading busy editors with too much work. The main risk would be if liaising with the editor took more time than directly doing the task.

Currently the WikiJournal of Humanities has no submissionshttps://protect-au.mimecast.com/s/b1N5CwVLQmiX5yJZCV_EMi?domain=en.wikiversity.org. For the other journals, the majority of authors have been invited by editors (very few people spontaneously hear about the journals). I'd recommend for WikiJHum that editors contact: A) people in their fields who would likely write good articles and B) people who have already written a Wikipedia article of sufficient quality to warrant academic review.

Thomas

On Thu, 24 May 2018 at 08:22 'Rachel Wexelbaum' via WJS board <wjsboard@googlegroups.commailto:wjsboard@googlegroups.com> wrote: I believe that the job duties must be very specific about coordinating number of articles per journal, and contacting the peer reviewers in a consistent fashion when there are articles to be reviewed. I have still not received any notifications of articles to review for WikiJournal of the Humanities--is it because there have not been any or simply because no one is coordinating?

Rachel

On Wednesday, May 23, 2018, 3:47:37 PM CDT, Kai A Smith <kasmith@cpp.edumailto:kasmith@cpp.edu> wrote:

I think this is a great ideas.

From: <wjhboard@googlegroups.commailto:wjhboard@googlegroups.com> on behalf of Mikael Häggström <editor.in.chief@wikijmed.orgmailto:editor.in.chief@wikijmed.org> Date: Wednesday, May 23, 2018 at 1:28 PM To: "WikiJournal (currently at Wikiversity)" <wikijournal-en@lists.wikimedia.orgmailto:wikijournal-en@lists.wikimedia.org>, wjmboard <wjmboard@googlegroups.commailto:wjmboard@googlegroups.com>, WJS board <WJSboard@googlegroups.commailto:WJSboard@googlegroups.com>, WJH board <wjhboard@googlegroups.commailto:wjhboard@googlegroups.com> Subject: Hired editor?

Hi all WikiJournal participants,

Because of an increased burden in the stage of finding and inviting peer reviewers for submissions, we've been discussing at WikiJMed about including funds in our next grant application to Wikimedia for hiring a paid editor to help out in this task. It would be unfair to have it for only WikiJMed so I take it up with all of us, also since WikiJSci currently lacks a willing peer review coordinators https://protect-au.mimecast.com/s/RJgXCxnMRvtKpxnqFvvFms?domain=na01.safelinks.protection.outlook.com for the 2 most recent submissionshttps://protect-au.mimecast.com/s/53WnCyoNVrcEGLqmcQC2At?domain=na01.safelinks.protection.outlook.com. A paid editor could look up potential peer reviewers and either invite them directly, or prepare an email list with links to their credentials to board members.

A paid editor would be able to help in many tedious tasks, including to (citing Thomas' entry at WikiJMed): · send followup emails at certain dates · track submissions · copyediting (for a wikijournal this could be things like image formatting, finding who images should be attributed to, checking ref formatting) · formatting the final pdf upon acceptance · managing the doi submission to crossref upon acceptance · If having bot-experience, program bots for technical tasks such as to keep the {{article_info}} template synchronised between main page and subpage and add accepted articles to the relevant issue page These tasks would not involve direct knowledge of the subject material. The idea would be to have them handle those elements to free up time for the medical/academic editors to focus on specialist tasks.

What do you think for WikiJSci and WikiJHum?

Best regards,

Mikael -- You received this message because you are subscribed to the Google Groups "WJH board" group. To unsubscribe from this group and stop receiving emails from it, send an email to wjhboard+unsubscribe@googlegroups.commailto:wjhboard+unsubscribe@googlegroups.com. To post to this group, send email to wjhboard@googlegroups.commailto:wjhboard@googlegroups.com. Visit this group at https://groups.google.com/group/wjhboardhttps://protect-au.mimecast.com/s/muCfCANZvPiMxELJTQJ6iG?domain=na01.safelinks.protection.outlook.com. To view this discussion on the web, visit https://groups.google.com/d/msgid/wjhboard/CACubOwjmGKG%3DMYnZazZyTPmmTwDP5E...https://protect-au.mimecast.com/s/8lZNCD1jy9tQ73NruRW4Gg?domain=na01.safelinks.protection.outlook.com. For more options, visit https://groups.google.com/d/optouthttps://protect-au.mimecast.com/s/wVl4CGvmB5iorAKZcrxHEZ?domain=na01.safelinks.protection.outlook.com. -- You received this message because you are subscribed to the Google Groups "WJH board" group. To unsubscribe from this group and stop receiving emails from it, send an email to wjhboard+unsubscribe@googlegroups.commailto:wjhboard+unsubscribe@googlegroups.com. To post to this group, send email to wjhboard@googlegroups.commailto:wjhboard@googlegroups.com. Visit this group at https://groups.google.com/group/wjhboardhttps://protect-au.mimecast.com/s/2FTKCzvOWKivX4QNCKGlLO?domain=groups.google.com. To view this discussion on the web, visit https://groups.google.com/d/msgid/wjhboard/391FC479-A4B1-4EB0-BF5A-7FAD8EC59...https://protect-au.mimecast.com/s/v56uCROAQot8w5jPFVNaft?domain=groups.google.com. For more options, visit https://groups.google.com/d/optouthttps://protect-au.mimecast.com/s/uj7PCE8kz9tKwpVoFx-_UW?domain=groups.google.com. -- You received this message because you are subscribed to the Google Groups "WJS board" group. To unsubscribe from this group and stop receiving emails from it, send an email to wjsboard+unsubscribe@googlegroups.commailto:wjsboard+unsubscribe@googlegroups.com. To post to this group, send email to wjsboard@googlegroups.commailto:wjsboard@googlegroups.com. Visit this group at https://groups.google.com/group/wjsboardhttps://protect-au.mimecast.com/s/cW1JCL7rK8t50QyMsYsmM7?domain=groups.google.com. To view this discussion on the web, visit https://groups.google.com/d/msgid/wjsboard/1393905474.516470.1527114114745%4...https://protect-au.mimecast.com/s/a3SRCVAGXPt1VgNjcoB6OC?domain=groups.google.com. For more options, visit https://groups.google.com/d/optouthttps://protect-au.mimecast.com/s/uj7PCE8kz9tKwpVoFx-_UW?domain=groups.google.com. --

AgriBio & La Trobe Institute for Molecular Science | Postdoctoral research fellow

Profiles at ResearchGatehttps://www.researchgate.net/profile/Thomas_Shafee | LinkedInhttp://www.linkedin.com/in/T-Shafee | GScholar<scholar.google.co.uk/citations?hl=en&user=m6Qd3zIAAAAJ> | AltMetrichttps://protect-au.mimecast.com/s/mO-LCOMxNytoDvzrc9ChgY?domain=altmetric.com | Wikipediahttps://protect-au.mimecast.com/s/MjubCP7yOZtqB38AFJL2qG?domain=en.wikipedia.org

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Hi all,

I am new to this process and still trying to find my role in WikiJSci, so perhaps some onboarding processes might help alleviate some of the need with managing submissions? I am still learning quite a bit about this process and trying to understand the existing workflow has been daunting.

That being said, I do like the idea from Thomas regarding hiring a casual editorial assistant to be shared between groups. Might be a good way to establish some efficient workflow models to follow when submissions come in. Just a thought.

-Kelee

From: wjsboard@googlegroups.com wjsboard@googlegroups.com On Behalf Of Michaël Laurent Sent: Thursday, May 24, 2018 7:05 AM To: Frances Di Lauro frances.dilauro@sydney.edu.au Cc: Thomas Shafee thomas.shafee@gmail.com; Rachel Wexelbaum rwexelbaum@yahoo.com; Mikael Häggström editor.in.chief@wikijmed.org; WikiJournal (currently at Wikiversity) wikijournal-en@lists.wikimedia.org; wjmboard wjmboard@googlegroups.com; WJS board WJSboard@googlegroups.com; WJH board wjhboard@googlegroups.com; Kai A Smith kasmith@cpp.edu Subject: Re: Hired editor?

1/ The wiki solution to this problem has always been: share the work, allow collaborative editing.

Until now there is no software to facilitate us, but perhaps we should also explore the possibility of using a peer review platform to make work easier.

2/ I'd like to point out that I am now also a "review" editorial board member of Frontiers in Pharmacology; and they have >3000 such "editors" ( I guess PLoS One is similar)! The downside is that you get some more peer review requests somewhat out of your specialty; but still it helps them get reviewers!

So maybe instead of inviting reviewers we should invite more editorial associate editors first, then ask them to review.

PS I'm not against hiring someone, just wanted to explore alternatives too

Op do 24 mei 2018 04:55 schreef Frances Di Lauro <frances.dilauro@sydney.edu.aumailto:frances.dilauro@sydney.edu.au>: I agree that for WikiJHum, we can circulate to appropriate contacts.

Frances

From: <wjhboard@googlegroups.commailto:wjhboard@googlegroups.com> on behalf of Thomas Shafee <thomas.shafee@gmail.commailto:thomas.shafee@gmail.com> Date: Thursday, 24 May 2018 at 12:27 PM To: Rachel Wexelbaum <rwexelbaum@yahoo.commailto:rwexelbaum@yahoo.com> Cc: Mikael Häggström <editor.in.chief@wikijmed.orgmailto:editor.in.chief@wikijmed.org>, "WikiJournal (currently at Wikiversity)" <wikijournal-en@lists.wikimedia.orgmailto:wikijournal-en@lists.wikimedia.org>, wjmboard <wjmboard@googlegroups.commailto:wjmboard@googlegroups.com>, WJS board <WJSboard@googlegroups.commailto:WJSboard@googlegroups.com>, WJH board <wjhboard@googlegroups.commailto:wjhboard@googlegroups.com>, Kai A Smith <kasmith@cpp.edumailto:kasmith@cpp.edu> Subject: Re: Hired editor?

I'm overall in favour of hiring a casual editorial assistant who can be assigned basic tasks if and when the academic editors need it. Such an assistant could be shared amongst the journals and offered hours based on need at the time. I want to avoid the risk of overloading busy editors with too much work. The main risk would be if liaising with the editor took more time than directly doing the task.

Currently the WikiJournal of Humanities has no submissionshttps://protect-au.mimecast.com/s/b1N5CwVLQmiX5yJZCV_EMi?domain=en.wikiversity.org. For the other journals, the majority of authors have been invited by editors (very few people spontaneously hear about the journals). I'd recommend for WikiJHum that editors contact: A) people in their fields who would likely write good articles and B) people who have already written a Wikipedia article of sufficient quality to warrant academic review.

Thomas

On Thu, 24 May 2018 at 08:22 'Rachel Wexelbaum' via WJS board <wjsboard@googlegroups.commailto:wjsboard@googlegroups.com> wrote: I believe that the job duties must be very specific about coordinating number of articles per journal, and contacting the peer reviewers in a consistent fashion when there are articles to be reviewed. I have still not received any notifications of articles to review for WikiJournal of the Humanities--is it because there have not been any or simply because no one is coordinating?

Rachel

On Wednesday, May 23, 2018, 3:47:37 PM CDT, Kai A Smith <kasmith@cpp.edumailto:kasmith@cpp.edu> wrote:

I think this is a great ideas.

From: <wjhboard@googlegroups.commailto:wjhboard@googlegroups.com> on behalf of Mikael Häggström <editor.in.chief@wikijmed.orgmailto:editor.in.chief@wikijmed.org> Date: Wednesday, May 23, 2018 at 1:28 PM To: "WikiJournal (currently at Wikiversity)" <wikijournal-en@lists.wikimedia.orgmailto:wikijournal-en@lists.wikimedia.org>, wjmboard <wjmboard@googlegroups.commailto:wjmboard@googlegroups.com>, WJS board <WJSboard@googlegroups.commailto:WJSboard@googlegroups.com>, WJH board <wjhboard@googlegroups.commailto:wjhboard@googlegroups.com> Subject: Hired editor?

Hi all WikiJournal participants,

Because of an increased burden in the stage of finding and inviting peer reviewers for submissions, we've been discussing at WikiJMed about including funds in our next grant application to Wikimedia for hiring a paid editor to help out in this task. It would be unfair to have it for only WikiJMed so I take it up with all of us, also since WikiJSci currently lacks a willing peer review coordinators https://protect-au.mimecast.com/s/RJgXCxnMRvtKpxnqFvvFms?domain=na01.safelinks.protection.outlook.com for the 2 most recent submissionshttps://protect-au.mimecast.com/s/53WnCyoNVrcEGLqmcQC2At?domain=na01.safelinks.protection.outlook.com. A paid editor could look up potential peer reviewers and either invite them directly, or prepare an email list with links to their credentials to board members.

A paid editor would be able to help in many tedious tasks, including to (citing Thomas' entry at WikiJMed): • send followup emails at certain dates • track submissions • copyediting (for a wikijournal this could be things like image formatting, finding who images should be attributed to, checking ref formatting) • formatting the final pdf upon acceptance • managing the doi submission to crossref upon acceptance • If having bot-experience, program bots for technical tasks such as to keep the {{article_info}} template synchronised between main page and subpage and add accepted articles to the relevant issue page These tasks would not involve direct knowledge of the subject material. The idea would be to have them handle those elements to free up time for the medical/academic editors to focus on specialist tasks.

What do you think for WikiJSci and WikiJHum?

Best regards,

Mikael -- You received this message because you are subscribed to the Google Groups "WJH board" group. To unsubscribe from this group and stop receiving emails from it, send an email to wjhboard+unsubscribe@googlegroups.commailto:wjhboard+unsubscribe@googlegroups.com. To post to this group, send email to wjhboard@googlegroups.commailto:wjhboard@googlegroups.com. Visit this group at https://groups.google.com/group/wjhboardhttps://protect-au.mimecast.com/s/muCfCANZvPiMxELJTQJ6iG?domain=na01.safelinks.protection.outlook.com. To view this discussion on the web, visit https://groups.google.com/d/msgid/wjhboard/CACubOwjmGKG%3DMYnZazZyTPmmTwDP5E...https://protect-au.mimecast.com/s/8lZNCD1jy9tQ73NruRW4Gg?domain=na01.safelinks.protection.outlook.com. For more options, visit https://groups.google.com/d/optouthttps://protect-au.mimecast.com/s/wVl4CGvmB5iorAKZcrxHEZ?domain=na01.safelinks.protection.outlook.com. -- You received this message because you are subscribed to the Google Groups "WJH board" group. To unsubscribe from this group and stop receiving emails from it, send an email to wjhboard+unsubscribe@googlegroups.commailto:wjhboard+unsubscribe@googlegroups.com. To post to this group, send email to wjhboard@googlegroups.commailto:wjhboard@googlegroups.com. Visit this group at https://groups.google.com/group/wjhboardhttps://protect-au.mimecast.com/s/2FTKCzvOWKivX4QNCKGlLO?domain=groups.google.com. To view this discussion on the web, visit https://groups.google.com/d/msgid/wjhboard/391FC479-A4B1-4EB0-BF5A-7FAD8EC59...https://protect-au.mimecast.com/s/v56uCROAQot8w5jPFVNaft?domain=groups.google.com. For more options, visit https://groups.google.com/d/optouthttps://protect-au.mimecast.com/s/uj7PCE8kz9tKwpVoFx-_UW?domain=groups.google.com. -- You received this message because you are subscribed to the Google Groups "WJS board" group. To unsubscribe from this group and stop receiving emails from it, send an email to wjsboard+unsubscribe@googlegroups.commailto:wjsboard+unsubscribe@googlegroups.com. To post to this group, send email to wjsboard@googlegroups.commailto:wjsboard@googlegroups.com. Visit this group at https://groups.google.com/group/wjsboardhttps://protect-au.mimecast.com/s/cW1JCL7rK8t50QyMsYsmM7?domain=groups.google.com. To view this discussion on the web, visit https://groups.google.com/d/msgid/wjsboard/1393905474.516470.1527114114745%4...https://protect-au.mimecast.com/s/a3SRCVAGXPt1VgNjcoB6OC?domain=groups.google.com. For more options, visit https://groups.google.com/d/optouthttps://protect-au.mimecast.com/s/uj7PCE8kz9tKwpVoFx-_UW?domain=groups.google.com. --

AgriBio & La Trobe Institute for Molecular Science | Postdoctoral research fellow

Profiles at ResearchGatehttps://www.researchgate.net/profile/Thomas_Shafee | LinkedInhttp://www.linkedin.com/in/T-Shafee | GScholarhttp://scholar.google.co.uk/citations?hl=en&user=m6Qd3zIAAAAJ | AltMetrichttps://protect-au.mimecast.com/s/mO-LCOMxNytoDvzrc9ChgY?domain=altmetric.com | Wikipediahttps://protect-au.mimecast.com/s/MjubCP7yOZtqB38AFJL2qG?domain=en.wikipedia.org

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Dear Mikael

I would insist you to evaluate the Easy Chair peer review system. Once you submit a paper and mark it for review, the system matches it to potential peer reviewers and coordinates the process. A demo video can be found at: https://youtu.be/StvI2i48mYM

Perhaps there are other similar platforms for coordinating peer reviews. I think we should evaluate pros and cons of each.

I support addition of an amount reserve for such a process. Personally I am not sure whether Upwork or similar other freelancing sites are the right choice for such a task.

Regards Diptanshu

On Sun 5 Aug, 2018, 3:53 PM Mikael Häggström, editor.in.chief@wikijmed.org wrote:

Hello all,

To help us with mainly an editorial backlog at WikiJMed for the moment, I've found many potential editors at Upwork, when searching for "Mediawiki":

https://www.upwork.com/o/profiles/browse/?q=mediawiki

I suggest that we add $1000 to the next grant application for this purpose. I think we should then post a job description and choose among those replying to that entry. In time, we can try different freelancers for various tasks, and evaluate how much value we get from the money. Hopefully, we'll find someone to hire on a regular basis.

Best regards,

Mikael

On Thu, May 24, 2018 at 3:30 PM, Kelee Lynn Pacion klp92@cornell.edu wrote:

...

Hi all,

I am new to this process and still trying to find my role in WikiJSci, so perhaps some onboarding processes might help alleviate some of the need with managing submissions? I am still learning quite a bit about this process and trying to understand the existing workflow has been daunting.

That being said, I do like the idea from Thomas regarding hiring a casual editorial assistant to be shared between groups. Might be a good way to establish some efficient workflow models to follow when submissions come in. Just a thought.

-Kelee

*From:* wjsboard@googlegroups.com wjsboard@googlegroups.com *On Behalf Of *Michaël Laurent *Sent:* Thursday, May 24, 2018 7:05 AM *To:* Frances Di Lauro frances.dilauro@sydney.edu.au *Cc:* Thomas Shafee thomas.shafee@gmail.com; Rachel Wexelbaum < rwexelbaum@yahoo.com>; Mikael Häggström editor.in.chief@wikijmed.org; WikiJournal (currently at Wikiversity) < wikijournal-en@lists.wikimedia.org>; wjmboard wjmboard@googlegroups.com; WJS board WJSboard@googlegroups.com; WJH board < wjhboard@googlegroups.com>; Kai A Smith kasmith@cpp.edu *Subject:* Re: Hired editor?

1/ The wiki solution to this problem has always been: share the work, allow collaborative editing.

Until now there is no software to facilitate us, but perhaps we should also explore the possibility of using a peer review platform to make work easier.

2/ I'd like to point out that I am now also a "review" editorial board member of Frontiers in Pharmacology; and they have >3000 such "editors" ( I guess PLoS One is similar)! The downside is that you get some more peer review requests somewhat out of your specialty; but still it helps them get reviewers!

So maybe instead of inviting reviewers we should invite more editorial associate editors first, then ask them to review.

PS I'm not against hiring someone, just wanted to explore alternatives too

Op do 24 mei 2018 04:55 schreef Frances Di Lauro < frances.dilauro@sydney.edu.au>:

I agree that for WikiJHum, we can circulate to appropriate contacts.

Frances

*From: *wjhboard@googlegroups.com on behalf of Thomas Shafee < thomas.shafee@gmail.com> *Date: *Thursday, 24 May 2018 at 12:27 PM *To: *Rachel Wexelbaum rwexelbaum@yahoo.com *Cc: *Mikael Häggström editor.in.chief@wikijmed.org, "WikiJournal (currently at Wikiversity)" wikijournal-en@lists.wikimedia.org, wjmboard wjmboard@googlegroups.com, WJS board < WJSboard@googlegroups.com>, WJH board wjhboard@googlegroups.com, Kai A Smith kasmith@cpp.edu *Subject: *Re: Hired editor?

I'm overall in favour of hiring a casual editorial assistant who can be assigned basic tasks if and when the academic editors need it. Such an assistant could be shared amongst the journals and offered hours based on need at the time. I want to avoid the risk of overloading busy editors with too much work. The main risk would be if liaising with the editor took more time than directly doing the task.

Currently the WikiJournal of Humanities has no submissions https://protect-au.mimecast.com/s/b1N5CwVLQmiX5yJZCV_EMi?domain=en.wikiversity.org. For the other journals, the majority of authors have been invited by editors (very few people spontaneously hear about the journals). I'd recommend for WikiJHum that editors contact: A) people in their fields who would likely write good articles and B) people who have already written a Wikipedia article of sufficient quality to warrant academic review.

Thomas

On Thu, 24 May 2018 at 08:22 'Rachel Wexelbaum' via WJS board < wjsboard@googlegroups.com> wrote:

I believe that the job duties must be very specific about coordinating number of articles per journal, and contacting the peer reviewers in a consistent fashion when there are articles to be reviewed. I have still not received any notifications of articles to review for WikiJournal of the Humanities--is it because there have not been any or simply because no one is coordinating?

Rachel

On Wednesday, May 23, 2018, 3:47:37 PM CDT, Kai A Smith kasmith@cpp.edu wrote:

I think this is a great ideas.

*From: *wjhboard@googlegroups.com on behalf of Mikael Häggström < editor.in.chief@wikijmed.org> *Date: *Wednesday, May 23, 2018 at 1:28 PM *To: *"WikiJournal (currently at Wikiversity)" < wikijournal-en@lists.wikimedia.org>, wjmboard wjmboard@googlegroups.com, WJS board WJSboard@googlegroups.com, WJH board < wjhboard@googlegroups.com> *Subject: *Hired editor?

Hi all WikiJournal participants,

Because of an increased burden in the stage of finding and inviting peer reviewers for submissions, we've been discussing at WikiJMed about including funds in our next grant application to Wikimedia for hiring a paid editor to help out in this task. It would be unfair to have it for only WikiJMed so I take it up with all of us, also since WikiJSci currently lacks a willing peer review coordinators https://protect-au.mimecast.com/s/RJgXCxnMRvtKpxnqFvvFms?domain=na01.safelinks.protection.outlook.com for the 2 most recent submissions https://protect-au.mimecast.com/s/53WnCyoNVrcEGLqmcQC2At?domain=na01.safelinks.protection.outlook.com. A paid editor could look up potential peer reviewers and either invite them directly, or prepare an email list with links to their credentials to board members.

A paid editor would be able to help in many tedious tasks, including to (citing Thomas' entry at WikiJMed):

· send followup emails at certain dates

· track submissions

· copyediting (for a wikijournal this could be things like image formatting, finding who images should be attributed to, checking ref formatting)

· formatting the final pdf upon acceptance

· managing the doi submission to crossref upon acceptance

· If having bot-experience, program bots for technical tasks such as to keep the {{article_info}} template synchronised between main page and subpage and add accepted articles to the relevant issue page

These tasks would not involve direct knowledge of the subject material. The idea would be to have them handle those elements to free up time for the medical/academic editors to focus on specialist tasks.

What do you think for WikiJSci and WikiJHum?

Best regards,

Mikael

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Thanks for the suggestions, Diptanshu.

I looked at the Easy Chair demo, but I don't see any functionality of finding peer reviewers there. This search still seems like something we will have to do rather manually. So unless such a system would make the process substantially easier, I think we should keep submissions and peer reviews online in the wiki, or temporarily in emails if needing to be held confidential until publication.

Those "peer review coordinator" results seem to refer to peer reviews of hospitals rather than articles. It's nice to have some alternative websites anyways. We can wait until we've received the funds before deciding which ones to use for hiring.

Best regards,

Mikael

On Sun, Aug 5, 2018 at 1:08 PM, Dr. Diptanshu Das das.diptanshu@gmail.com wrote:

Dear Mikael

This is in continuation to my previous email. Apart from Easy Chair https://easychair.org/conferences.cgi,[1 http://www.cs.bham.ac.uk/~pjh/modules/current/06991/lectures/searching/conf_review_form.pdf ][2 https://easychair.org/cfp/] we can try Publons https://publons.com/home/, Scholastica https://scholasticahq.com/features etc. The Publons system is widely used by eminent journals.

Regarding freelance peer review coordinators, I would insist you to have a look at the following links.[3 https://www.indeed.com/q-Peer-Review-Coordinator-jobs.html][4 https://www.linkup.com/search/results/medical-peer-review-coordinator-jobs?t=nursing ]

An estimated of the payscale can be found [here https://www.payscale.com/research/US/Job=Peer_Review_Coordinator/Hourly_Rate ].

Regards Diptanshu

Please do not print this e-mail unless you really need to.

On 5 August 2018 at 16:20, Dr. Diptanshu Das das.diptanshu@gmail.com wrote:

...

Dear Mikael

I would insist you to evaluate the Easy Chair peer review system. Once you submit a paper and mark it for review, the system matches it to potential peer reviewers and coordinates the process. A demo video can be found at: https://youtu.be/StvI2i48mYM

Perhaps there are other similar platforms for coordinating peer reviews. I think we should evaluate pros and cons of each.

I support addition of an amount reserve for such a process. Personally I am not sure whether Upwork or similar other freelancing sites are the right choice for such a task.

Regards Diptanshu

On Sun 5 Aug, 2018, 3:53 PM Mikael Häggström, < editor.in.chief@wikijmed.org> wrote:

...

Hello all,

To help us with mainly an editorial backlog at WikiJMed for the moment, I've found many potential editors at Upwork, when searching for "Mediawiki":

https://www.upwork.com/o/profiles/browse/?q=mediawiki

I suggest that we add $1000 to the next grant application for this purpose. I think we should then post a job description and choose among those replying to that entry. In time, we can try different freelancers for various tasks, and evaluate how much value we get from the money. Hopefully, we'll find someone to hire on a regular basis.

Best regards,

Mikael

On Thu, May 24, 2018 at 3:30 PM, Kelee Lynn Pacion klp92@cornell.edu wrote:

...

Hi all,

I am new to this process and still trying to find my role in WikiJSci, so perhaps some onboarding processes might help alleviate some of the need with managing submissions? I am still learning quite a bit about this process and trying to understand the existing workflow has been daunting.

That being said, I do like the idea from Thomas regarding hiring a casual editorial assistant to be shared between groups. Might be a good way to establish some efficient workflow models to follow when submissions come in. Just a thought.

-Kelee

*From:* wjsboard@googlegroups.com wjsboard@googlegroups.com *On Behalf Of *Michaël Laurent *Sent:* Thursday, May 24, 2018 7:05 AM *To:* Frances Di Lauro frances.dilauro@sydney.edu.au *Cc:* Thomas Shafee thomas.shafee@gmail.com; Rachel Wexelbaum < rwexelbaum@yahoo.com>; Mikael Häggström editor.in.chief@wikijmed.org; WikiJournal (currently at Wikiversity) <wikijournal-en@lists.wikimedi a.org>; wjmboard wjmboard@googlegroups.com; WJS board < WJSboard@googlegroups.com>; WJH board wjhboard@googlegroups.com; Kai A Smith kasmith@cpp.edu *Subject:* Re: Hired editor?

1/ The wiki solution to this problem has always been: share the work, allow collaborative editing.

Until now there is no software to facilitate us, but perhaps we should also explore the possibility of using a peer review platform to make work easier.

2/ I'd like to point out that I am now also a "review" editorial board member of Frontiers in Pharmacology; and they have >3000 such "editors" ( I guess PLoS One is similar)! The downside is that you get some more peer review requests somewhat out of your specialty; but still it helps them get reviewers!

So maybe instead of inviting reviewers we should invite more editorial associate editors first, then ask them to review.

PS I'm not against hiring someone, just wanted to explore alternatives too

Op do 24 mei 2018 04:55 schreef Frances Di Lauro < frances.dilauro@sydney.edu.au>:

I agree that for WikiJHum, we can circulate to appropriate contacts.

Frances

*From: *wjhboard@googlegroups.com on behalf of Thomas Shafee < thomas.shafee@gmail.com> *Date: *Thursday, 24 May 2018 at 12:27 PM *To: *Rachel Wexelbaum rwexelbaum@yahoo.com *Cc: *Mikael Häggström editor.in.chief@wikijmed.org, "WikiJournal (currently at Wikiversity)" wikijournal-en@lists.wikimedia.org, wjmboard wjmboard@googlegroups.com, WJS board < WJSboard@googlegroups.com>, WJH board wjhboard@googlegroups.com, Kai A Smith kasmith@cpp.edu *Subject: *Re: Hired editor?

I'm overall in favour of hiring a casual editorial assistant who can be assigned basic tasks if and when the academic editors need it. Such an assistant could be shared amongst the journals and offered hours based on need at the time. I want to avoid the risk of overloading busy editors with too much work. The main risk would be if liaising with the editor took more time than directly doing the task.

Currently the WikiJournal of Humanities has no submissions https://protect-au.mimecast.com/s/b1N5CwVLQmiX5yJZCV_EMi?domain=en.wikiversity.org. For the other journals, the majority of authors have been invited by editors (very few people spontaneously hear about the journals). I'd recommend for WikiJHum that editors contact: A) people in their fields who would likely write good articles and B) people who have already written a Wikipedia article of sufficient quality to warrant academic review.

Thomas

On Thu, 24 May 2018 at 08:22 'Rachel Wexelbaum' via WJS board < wjsboard@googlegroups.com> wrote:

I believe that the job duties must be very specific about coordinating number of articles per journal, and contacting the peer reviewers in a consistent fashion when there are articles to be reviewed. I have still not received any notifications of articles to review for WikiJournal of the Humanities--is it because there have not been any or simply because no one is coordinating?

Rachel

On Wednesday, May 23, 2018, 3:47:37 PM CDT, Kai A Smith < kasmith@cpp.edu> wrote:

I think this is a great ideas.

*From: *wjhboard@googlegroups.com on behalf of Mikael Häggström < editor.in.chief@wikijmed.org> *Date: *Wednesday, May 23, 2018 at 1:28 PM *To: *"WikiJournal (currently at Wikiversity)" < wikijournal-en@lists.wikimedia.org>, wjmboard < wjmboard@googlegroups.com>, WJS board WJSboard@googlegroups.com, WJH board wjhboard@googlegroups.com *Subject: *Hired editor?

Hi all WikiJournal participants,

Because of an increased burden in the stage of finding and inviting peer reviewers for submissions, we've been discussing at WikiJMed about including funds in our next grant application to Wikimedia for hiring a paid editor to help out in this task. It would be unfair to have it for only WikiJMed so I take it up with all of us, also since WikiJSci currently lacks a willing peer review coordinators https://protect-au.mimecast.com/s/RJgXCxnMRvtKpxnqFvvFms?domain=na01.safelinks.protection.outlook.com for the 2 most recent submissions https://protect-au.mimecast.com/s/53WnCyoNVrcEGLqmcQC2At?domain=na01.safelinks.protection.outlook.com. A paid editor could look up potential peer reviewers and either invite them directly, or prepare an email list with links to their credentials to board members.

A paid editor would be able to help in many tedious tasks, including to (citing Thomas' entry at WikiJMed):

· send followup emails at certain dates

· track submissions

· copyediting (for a wikijournal this could be things like image formatting, finding who images should be attributed to, checking ref formatting)

· formatting the final pdf upon acceptance

· managing the doi submission to crossref upon acceptance

· If having bot-experience, program bots for technical tasks such as to keep the {{article_info}} template synchronised between main page and subpage and add accepted articles to the relevant issue page

These tasks would not involve direct knowledge of the subject material. The idea would be to have them handle those elements to free up time for the medical/academic editors to focus on specialist tasks.

What do you think for WikiJSci and WikiJHum?

Best regards,

Mikael

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Indeed, I did find a presentation at Publons about this service, at: https://publons.com/benefits/reviewer-connect/

It would still require some manual input from our side, but it seems to make it easier than performing Google searches for reviewers. I've now emailed them about how much this service would cost.

Best regards,

Mikael

On Sun, Aug 5, 2018 at 5:46 PM, Dr. Diptanshu Das das.diptanshu@gmail.com wrote:

Dear Mikael

In Easy Chair or Publons we need not find the peer reviewers. The system will do it for us by matching the reviewers who are empanelled with them. You would be informed after a reviewer accepts.

Regards Diptanshu

On Sun 5 Aug, 2018, 8:18 PM Mikael Häggström, < editor.in.chief@wikijmed.org> wrote:

...

Thanks for the suggestions, Diptanshu.

I looked at the Easy Chair demo, but I don't see any functionality of finding peer reviewers there. This search still seems like something we will have to do rather manually. So unless such a system would make the process substantially easier, I think we should keep submissions and peer reviews online in the wiki, or temporarily in emails if needing to be held confidential until publication.

Those "peer review coordinator" results seem to refer to peer reviews of hospitals rather than articles. It's nice to have some alternative websites anyways. We can wait until we've received the funds before deciding which ones to use for hiring.

Best regards,

Mikael

On Sun, Aug 5, 2018 at 1:08 PM, Dr. Diptanshu Das < das.diptanshu@gmail.com> wrote:

...

Dear Mikael

This is in continuation to my previous email. Apart from Easy Chair https://easychair.org/conferences.cgi,[1 http://www.cs.bham.ac.uk/~pjh/modules/current/06991/lectures/searching/conf_review_form.pdf ][2 https://easychair.org/cfp/] we can try Publons https://publons.com/home/, Scholastica https://scholasticahq.com/features etc. The Publons system is widely used by eminent journals.

Regarding freelance peer review coordinators, I would insist you to have a look at the following links.[3 https://www.indeed.com/q-Peer-Review-Coordinator-jobs.html][4 https://www.linkup.com/search/results/medical-peer-review-coordinator-jobs?t=nursing ]

An estimated of the payscale can be found [here https://www.payscale.com/research/US/Job=Peer_Review_Coordinator/Hourly_Rate ].

Regards Diptanshu

Please do not print this e-mail unless you really need to.

On 5 August 2018 at 16:20, Dr. Diptanshu Das das.diptanshu@gmail.com wrote:

...

Dear Mikael

I would insist you to evaluate the Easy Chair peer review system. Once you submit a paper and mark it for review, the system matches it to potential peer reviewers and coordinates the process. A demo video can be found at: https://youtu.be/StvI2i48mYM

Perhaps there are other similar platforms for coordinating peer reviews. I think we should evaluate pros and cons of each.

I support addition of an amount reserve for such a process. Personally I am not sure whether Upwork or similar other freelancing sites are the right choice for such a task.

Regards Diptanshu

On Sun 5 Aug, 2018, 3:53 PM Mikael Häggström, < editor.in.chief@wikijmed.org> wrote:

...

Hello all,

To help us with mainly an editorial backlog at WikiJMed for the moment, I've found many potential editors at Upwork, when searching for "Mediawiki":

https://www.upwork.com/o/profiles/browse/?q=mediawiki

I suggest that we add $1000 to the next grant application for this purpose. I think we should then post a job description and choose among those replying to that entry. In time, we can try different freelancers for various tasks, and evaluate how much value we get from the money. Hopefully, we'll find someone to hire on a regular basis.

Best regards,

Mikael

On Thu, May 24, 2018 at 3:30 PM, Kelee Lynn Pacion klp92@cornell.edu wrote:

...

Hi all,

I am new to this process and still trying to find my role in WikiJSci, so perhaps some onboarding processes might help alleviate some of the need with managing submissions? I am still learning quite a bit about this process and trying to understand the existing workflow has been daunting.

That being said, I do like the idea from Thomas regarding hiring a casual editorial assistant to be shared between groups. Might be a good way to establish some efficient workflow models to follow when submissions come in. Just a thought.

-Kelee

*From:* wjsboard@googlegroups.com wjsboard@googlegroups.com *On Behalf Of *Michaël Laurent *Sent:* Thursday, May 24, 2018 7:05 AM *To:* Frances Di Lauro frances.dilauro@sydney.edu.au *Cc:* Thomas Shafee thomas.shafee@gmail.com; Rachel Wexelbaum < rwexelbaum@yahoo.com>; Mikael Häggström <editor.in.chief@wikijmed.org >; WikiJournal (currently at Wikiversity) <wikijournal-en@lists. wikimedia.org>; wjmboard wjmboard@googlegroups.com; WJS board < WJSboard@googlegroups.com>; WJH board wjhboard@googlegroups.com; Kai A Smith kasmith@cpp.edu *Subject:* Re: Hired editor?

1/ The wiki solution to this problem has always been: share the work, allow collaborative editing.

Until now there is no software to facilitate us, but perhaps we should also explore the possibility of using a peer review platform to make work easier.

2/ I'd like to point out that I am now also a "review" editorial board member of Frontiers in Pharmacology; and they have >3000 such "editors" ( I guess PLoS One is similar)! The downside is that you get some more peer review requests somewhat out of your specialty; but still it helps them get reviewers!

So maybe instead of inviting reviewers we should invite more editorial associate editors first, then ask them to review.

PS I'm not against hiring someone, just wanted to explore alternatives too

Op do 24 mei 2018 04:55 schreef Frances Di Lauro < frances.dilauro@sydney.edu.au>:

I agree that for WikiJHum, we can circulate to appropriate contacts.

Frances

*From: *wjhboard@googlegroups.com on behalf of Thomas Shafee < thomas.shafee@gmail.com> *Date: *Thursday, 24 May 2018 at 12:27 PM *To: *Rachel Wexelbaum rwexelbaum@yahoo.com *Cc: *Mikael Häggström editor.in.chief@wikijmed.org, "WikiJournal (currently at Wikiversity)" wikijournal-en@lists.wikimedia.org, wjmboard wjmboard@googlegroups.com, WJS board < WJSboard@googlegroups.com>, WJH board wjhboard@googlegroups.com, Kai A Smith kasmith@cpp.edu *Subject: *Re: Hired editor?

I'm overall in favour of hiring a casual editorial assistant who can be assigned basic tasks if and when the academic editors need it. Such an assistant could be shared amongst the journals and offered hours based on need at the time. I want to avoid the risk of overloading busy editors with too much work. The main risk would be if liaising with the editor took more time than directly doing the task.

Currently the WikiJournal of Humanities has no submissions https://protect-au.mimecast.com/s/b1N5CwVLQmiX5yJZCV_EMi?domain=en.wikiversity.org. For the other journals, the majority of authors have been invited by editors (very few people spontaneously hear about the journals). I'd recommend for WikiJHum that editors contact: A) people in their fields who would likely write good articles and B) people who have already written a Wikipedia article of sufficient quality to warrant academic review.

Thomas

On Thu, 24 May 2018 at 08:22 'Rachel Wexelbaum' via WJS board < wjsboard@googlegroups.com> wrote:

I believe that the job duties must be very specific about coordinating number of articles per journal, and contacting the peer reviewers in a consistent fashion when there are articles to be reviewed. I have still not received any notifications of articles to review for WikiJournal of the Humanities--is it because there have not been any or simply because no one is coordinating?

Rachel

On Wednesday, May 23, 2018, 3:47:37 PM CDT, Kai A Smith < kasmith@cpp.edu> wrote:

I think this is a great ideas.

*From: *wjhboard@googlegroups.com on behalf of Mikael Häggström < editor.in.chief@wikijmed.org> *Date: *Wednesday, May 23, 2018 at 1:28 PM *To: *"WikiJournal (currently at Wikiversity)" <wikijournal-en@lists. wikimedia.org>, wjmboard wjmboard@googlegroups.com, WJS board < WJSboard@googlegroups.com>, WJH board wjhboard@googlegroups.com *Subject: *Hired editor?

Hi all WikiJournal participants,

Because of an increased burden in the stage of finding and inviting peer reviewers for submissions, we've been discussing at WikiJMed about including funds in our next grant application to Wikimedia for hiring a paid editor to help out in this task. It would be unfair to have it for only WikiJMed so I take it up with all of us, also since WikiJSci currently lacks a willing peer review coordinators https://protect-au.mimecast.com/s/RJgXCxnMRvtKpxnqFvvFms?domain=na01.safelinks.protection.outlook.com for the 2 most recent submissions https://protect-au.mimecast.com/s/53WnCyoNVrcEGLqmcQC2At?domain=na01.safelinks.protection.outlook.com. A paid editor could look up potential peer reviewers and either invite them directly, or prepare an email list with links to their credentials to board members.

A paid editor would be able to help in many tedious tasks, including to (citing Thomas' entry at WikiJMed):

· send followup emails at certain dates

· track submissions

· copyediting (for a wikijournal this could be things like image formatting, finding who images should be attributed to, checking ref formatting)

· formatting the final pdf upon acceptance

· managing the doi submission to crossref upon acceptance

· If having bot-experience, program bots for technical tasks such as to keep the {{article_info}} template synchronised between main page and subpage and add accepted articles to the relevant issue page

These tasks would not involve direct knowledge of the subject material. The idea would be to have them handle those elements to free up time for the medical/academic editors to focus on specialist tasks.

What do you think for WikiJSci and WikiJHum?

Best regards,

Mikael

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