See this old version of the page for details of the playhouses charges:
http://meta.wikimedia.org/w/index.php?title=Wikimania_2010/Bids/UK/Oxford
<http://meta.wikimedia.org/w/index.php?title=Wikimania_2010/Bids/UK/Oxford&o
ldid=1084612> &oldid=1084612 (base rate of £2200 a day).
I also got a quote from the Sheldonian last year and they said: I do not
know the exact rate for 2009 - the rate now is £260 for the first hour and
£170 for subsequent hours. This rate increases by around 3% in September.
So not too expensive I guess. But its not exactly comfortable...
Tom
From: wikimediauk-l-bounces(a)lists.wikimedia.org
[mailto:wikimediauk-l-bounces@lists.wikimedia.org] On Behalf Of joseph
seddon
Sent: 15 July 2008 17:37
To: wikimediauk-l(a)lists.wikimedia.org
Subject: Re: [Wikimediauk-l] Wikimania Oxford 2010
Hmmmm. What sort of prices would we be talking about for the sheldonian and
the playhouse?
_____
From: thomas.holden(a)gmail.com
To: wikimediauk-l(a)lists.wikimedia.org
Date: Tue, 15 Jul 2008 17:29:13 +0100
Subject: Re: [Wikimediauk-l] Wikimania Oxford 2010
The Main Halls in Exam Schools seat 450, not 500. Rather annoying I know.
Possibly we could just have a real time video feed to another room, but Im
not sure if that would fly with the judges.
The only 500+ venues in central Oxford Ive discovered are the Town Hall,
the Sheldonian and the Playhouse.
Tom
From: wikimediauk-l-bounces(a)lists.wikimedia.org
[mailto:wikimediauk-l-bounces@lists.wikimedia.org] On Behalf Of joseph
seddon
Sent: 15 July 2008 16:51
To: wikimediauk-l(a)lists.wikimedia.org
Subject: Re: [Wikimediauk-l] Wikimania Oxford 2010
I think that it would be worth getting in contact with as many people as
possible at this early stage and seeing what options we have. We all need to
be making contacts as well. In regards to a comparison with costing, i
decided to get in contact with cardiff university, so that we could get some
sort of idea as to how much it would cost elsewhere. To hire out one main
460 capacity conferance theater and say another 5 or 6 rooms with capacity
from 100-150, with wireless in all theaters plus an exibition area (148m2)
would cost just short of £5000. I contacted oxford university and they
recommended the Examination School as that is really the only place capable
for hosting 500 people in one room.
<http://www.admin.ox.ac.uk/schools/conference/> Link here. I did try to ring
them but there was no answer so i will try them again tomorrow. But we would
be looking at somewhere in the region of probably 6000-7000 at a rough
guess. There is also pricing there for internet/phone access plus other
stuff. So being hosted by the university would be a possiblity and it would
be cheaper than the town hall. I havnt looked at access to the building just
yet. Hope this is helpful.
_____
Date: Mon, 14 Jul 2008 22:26:15 +0100
From: gary.kirk(a)gmail.com
To: wikimediauk-l(a)lists.wikimedia.org
Subject: Re: [Wikimediauk-l] Wikimania Oxford 2010
Please do!
One of my brilliant ideas for the 2008/2009 bid was to hold the main party
at The o2, but when I spoke to the head of PR, while he seemed keen he told
me to email somebody about it, and that person never replied. I can look up
that email and person if necessary.
Gary
2008/7/14 Gareth Harmer <gazimoff(a)o2.co.uk>uk>:
Been lurking here for a while, and I think I might be able to help out a
little, partly because I live roughly an hour from Oxford.
If vanilla internet access is likely to be an issue why not look at getting
some of those wireless 3G modem sticks instead? Oxford has fairly extensive
3G coverage and so might be able to suport it. If it would be of benefit, I
can ask the sponsorship team at the network I work for (O2) and see if they
would be interested in lending support.
Gazimoff
----- Original Message -----
From: joseph seddon <mailto:life_is_bitter_sweet@hotmail.co.uk>
To: wikimediauk-l(a)lists.wikimedia.org
Sent: Monday, July 14, 2008 5:51 PM
Subject: Re: [Wikimediauk-l] Wikimania Oxford 2010
I wasn't sure if this has been mentioned before. I couldn't see anything
mentioned previously in the archives. What sort of access to wireless
internet is there?
_____
Date: Mon, 14 Jul 2008 17:24:22 +0100
From: thomas.dalton(a)gmail.com
To: wikimediauk-l(a)lists.wikimedia.org
Subject: Re: [Wikimediauk-l] Wikimania Oxford 2010
2008/7/14 Tom Holden <thomas.holden(a)gmail.com>om>:
> I've just heard back from the booking officer at the town hall (an
employee,
> not a councillor) with a quote. Obviously if the
Lord Mayor could help
us
> then these figures would be revised downwards.
>
> First bit of news is that the weekend of the 7th of August is booked
already
> (as is the 3rd of July), so we'd probably
want to have it at the very
end of
> July instead.
>
> Second bit of news is that there's a 20% discount if we book all of the
> public rooms, so on a 6 hour per day basis he's quoting £10569 (compared
to
£2844 for just
the main hall).
I honestly don't know if that's a big number or a small number, does
anyone have anything to compare it to? Either way, it's good to have a
number!
> The final, and perhaps most important thing to note is that, and I
quote:
> "If your organisation is a registered
charity I may be able to offer up
to
> 50% discount on the standard fee." I will
e-mail back to see if he'll
accept
> Wikimedia's not for profit status, but I very
much doubt he will. Is
this a
> sufficient motivation to do everything
conceivably possible to hurry our
> application for charitable status? Or perhaps to just commit to creating
a
new charity
solely for the running of Wikimania 2010.
They might accept foreign charities, it's certainly worth a try. If
there is any reason in the world (the juries still out!) then creating
a new charity just for the conference should be more work than
finishing sorting out the one we already have in the pipeline.
Hopefully we'll hear something from WM UK soon...
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