[Wikimedia-l] [Internal-l] 2013-2014 Round 1 FDC eligibility status & IRC office hours

Thu Jul 18 16:28:49 UTC 2013

Hi Anasuya and Garfield,

please allow me a quick question:

* In 2012-13, the FDC grants (round 1 and 2) were $4.7 M plus the WMF
FDC grant of $4.5 M = a total of $9.2 M.
* In 2013-14, the FDC grants are budgeted with a total of $6 M.

What is unclear to me is if this $6 M are including the FDC grant the
WMF might apply for in round 2 or not. Can you clarify this for me?

Thanks a lot and best regards,
Nicole

On 18 July 2013 10:34, Lodewijk <lodewijk at effeietsanders.org> wrote:
> Thanks Sam for the clarification. I'm sorry to hear this was not discussed
> in the board apparently. I hope you will be able to share the outcome of
> that discussion to remove any uncertainty that may have remained.
>
> I do agree that there was no major change in how the annual plan was
> handled this year - but I tried to put things in a perspective. The WMF did
> not try to 'compensate' the lack of FDC process this year by for example
> publishing the draft annual plan or financial plan earlier in the process
> for community review. I remain of the opinion (also towards chapters) that
> sharing early drafts to what they consider their memberships is often a
> good thing.
>
> While the FDC decision on the WMF request may not have been unanimous,
> since the fiscal year was fully started, people had been hired and even
> paid for, I don't think it would have been possible for them to make
> serious cuts. By the suboptimal process that was followed, it was
> definitely afterwards, and as the input for the process had already been
> board approved and also the output decision was a board decision, besides
> the fact that there is a whole discussion possible over core/non-core, I
> would have been very very surprised if anything else than 100% approval
> would have been the result. This is of course also why this process is
> changed. My point here was primarily that with all its flaws, not even this
> process was followed this year. Because imho it *was* indeed an improvement
> over the years before.
>
> Anasuya: My apologies for being confusing. I was of course referring to the
> approval of the WMF 2013/2014 non-core activities, not so much to the
> 2013/2014 FDC process. I understand from your email that you're confirming
> the clear explanation by Anders Wennersten. Thank you for that.
>
> Kind regards,
> Lodewijk
>
>
> 2013/7/18 Anasuya Sengupta <asengupta at wikimedia.org>
>
>> Hi Lodewijk,
>>
>> Since you asked specifically about WMF not sending in a Letter of Intent
>> (LoI) to the FDC process, WMF - like any other entity interested in
>> applying for Round 2 - doesn't need to have sent it in by June 8th as did
>> those interested in applying for Round 1. Essentially, entities that are
>> interested in applying for Round 2 of any year have the option of either
>> publishing an LoI by June 8th, clarifying they intend to apply for Round 2,
>> or publishing it by November 8th in order to be eligible for Round 2. As
>> Anders mentioned, the FDC and WMF are in a conversation to confirm the
>> details, but WMF intends to apply for Round 2 of the 2013-14 FDC process.
>>
>> thanks,
>> Anasuya
>>
>> >
>> > 2013/7/16 Lodewijk <lodewijk at effeietsanders.org>
>> >
>> > > Maybe this has been asked elsewhere already, apologies in that case,
>> but
>> > > could someone clarify why the Wikimedia Foundation is not eligible any
>> > more
>> > > (and did not seem to send a letter of intent) for the FDC process? Does
>> > > this mean WMF will only do core programs and shut down all other? Or is
>> > > there another explanation I did not think of yet (this is of course,
>> > > assuming the WMF is still intending to eat it's own dog food)?
>> > >
>> > > Best,
>> > >
>> > > Lodewijk
>> > >
>> > >
>> > > 2013/7/16 Garfield Byrd <gbyrd at wikimedia.org>
>> > >
>> > >> Dear members of the Wikimedia community:
>> > >>
>> > >> Today, July 15, the Wikimedia Foundation published a list of Funds
>> > >> Dissemination Committee (FDC) eligible entities [1] based the
>> > eligibility
>> > >> criteria [2] established in the FDC framework.  Entities that
>> submitted
>> > >> Letters of Intent [3] are categorized in 'Yes', 'Yes, If',  and 'No'
>> > >> categories based the eligibility criteria.  Please let us know if you
>> > >> believe there are any corrections to be made to this list.
>> > >>
>> > >> A more detailed eligibility checklist document has also been created.
>> > >>
>> > >> [4]
>> > >>
>> > >> This document outlines eligibility gaps that need to be closed by
>> > September
>> > >> 15, 2013. Any entity in the "Yes, If" category must post all missing
>> > >> documents on Meta by September 15 to be eligible for FDC funding.
>> > >> Entities in the “No” column who are currently ineligible for FDC
>> > funding or
>> > >> those who decide not to proceed with an FDC application are welcome to
>> > >> consider applying to the WMF Grants program. [5]
>> > >>
>> > >> On September 15, WMF will post the final list of the entities eligible
>> > >> to apply for FDC funding if they are eligible. Please note that
>> entities
>> > >> will need to remain in compliance with all Chapter Agreements and
>> Grant
>> > >> Agreements until funds are sent in order to receive a grant through
>> the
>> > FDC
>> > >> process, even if eligibility is confirmed as "Yes" on 15 September.
>> > >>
>> > >> The detailed eligibility checklist has improved since the last round.
>> > >> You’ll now note that the final column now outlines upcoming
>> requirements
>> > >> (e.g. per chapter or grant agreements or current grant requirements)
>> to
>> > >> maintain FDC eligibility status. These are noted as “potential gaps,”
>> > and
>> > >> as those deadlines come up, entities will need to fill those gaps (for
>> > >> example, by posting their documents and linking to them from the
>> Reports
>> > >> page on Meta) in order to maintain their eligibility status with the
>> > >> FDC. We hope this change allows entities, the FDC, and the FDC staff
>> to
>> > >> track eligibility better and ensure that everyone is informed of
>> > potential
>> > >> as well as current issues that may affect eligibility.
>> > >>
>> > >> All entities that apply for FDC funding will be required to maintain
>> > >> eligibility throughout the duration of the proposal review process
>> until
>> > >> funds are sent (or until the decision on whether to send funds is
>> > made). We
>> > >> encourage you to get in touch with us if you have any questions about
>> > your
>> > >> entity's gaps or potential gaps.
>> > >> <http://meta.wikimedia.org/wiki/Grants:Index>
>> > >>
>> > >> <http://meta.wikimedia.org/wiki/Grants:Index>
>> > >>
>> > >> As a reminder, all applications for FDC funding from eligible entities
>> > >> must be submitted by October 1, 2013 via the FDC portal. [6] The FDC
>> > >> proposal form will be posted by August 15, 2013 on the FDC portal.
>> > >> Please contact us if you have any questions about submitting your
>> > proposal.
>> > >>
>> > >> WMF staff will reach out to all the of the entities that submitted
>> > >> Letters of Intent individually to discuss their eligibility.
>> > >>
>> > >> In addition, the FDC support staff has scheduled two IRC office hours
>> to
>> > >> provide more explanation about the eligibility status. [7] We look
>> > forward
>> > >> to meeting with you on Thursday, July 18 at 0:00 UTC or at 16:00
>> > UTCthat same day. Please feel free to submit any questions in advance.
>> > >>
>> > >> Do let me know if you have any questions, clarifications or concerns
>> > >> about the eligibility process, or if you need clarifications.  We are
>> > here
>> > >> to support you.
>> > >>
>> > >> Sincerely,
>> > >>
>> > >> Garfield Byrd
>> > >>
>> > >> [1]
>> > >>
>> >
>> https://meta.wikimedia.org/wiki/FDC_portal/Eligibility_status/2013-2014_round1
>> > >>
>> > >> [2] http://meta.wikimedia.org/wiki/FDC_portal/Eligibility_criteria
>> > >>
>> > >> [3] http://meta.wikimedia.org/wiki/Category:FDC_2013-2014_Round_1
>> > >>
>> > >> [4]
>> > >>
>> >
>> https://meta.wikimedia.org/wiki/FDC_portal/Eligibility_checklist/2013-2014_round1
>> > >>
>> > >> [5] http://meta.wikimedia.org/wiki/Grants:Index
>> > >>
>> > >> [6] http://meta.wikimedia.org/wiki/FDC_portal
>> > >> [7]
>> > http://meta.wikimedia.org/wiki/IRC_office_hours#Upcoming_office_hours
>> > >>
>> > >> --
>> > >> Garfield Byrd
>> > >> Chief of Finance and Administration
>> > >> Wikimedia Foundation
>> > >> 415.839.6885 ext 6787
>> > >> 415.882.0495 (fax)
>> > >> www.wikimediafoundation.org
>> > >>
>> > >> Imagine a world in which every single human being can freely share in
>> > >> the sum of all knowledge. Help us make it a reality!
>> > >>
>> > >> *https://donate.wikimedia.org*
>> > >>
>> > >> _______________________________________________
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>> > >> Internal-l at lists.wikimedia.org
>> > >> https://lists.wikimedia.org/mailman/listinfo/internal-l
>> > >>
>> > >>
>> > >
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>>
>>
>>
>> --
>> ***Anasuya Sengupta
>> Senior Director of Grantmaking
>> Wikimedia Foundation*
>> *
>> *
>> Imagine a world in which every single human being can freely share in
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-- 
Nicole Ebber
International Affairs

Wikimedia Deutschland e.V. | Obentrautstr. 72 | 10963 Berlin
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http://wikimedia.de

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