[Wikimedia-l] [Internal-l] 2013-2014 Round 1 FDC eligibility status & IRC office hours

Thu Jul 18 08:34:38 UTC 2013

Thanks Sam for the clarification. I'm sorry to hear this was not discussed
in the board apparently. I hope you will be able to share the outcome of
that discussion to remove any uncertainty that may have remained.

I do agree that there was no major change in how the annual plan was
handled this year - but I tried to put things in a perspective. The WMF did
not try to 'compensate' the lack of FDC process this year by for example
publishing the draft annual plan or financial plan earlier in the process
for community review. I remain of the opinion (also towards chapters) that
sharing early drafts to what they consider their memberships is often a
good thing.

While the FDC decision on the WMF request may not have been unanimous,
since the fiscal year was fully started, people had been hired and even
paid for, I don't think it would have been possible for them to make
serious cuts. By the suboptimal process that was followed, it was
definitely afterwards, and as the input for the process had already been
board approved and also the output decision was a board decision, besides
the fact that there is a whole discussion possible over core/non-core, I
would have been very very surprised if anything else than 100% approval
would have been the result. This is of course also why this process is
changed. My point here was primarily that with all its flaws, not even this
process was followed this year. Because imho it *was* indeed an improvement
over the years before.

Anasuya: My apologies for being confusing. I was of course referring to the
approval of the WMF 2013/2014 non-core activities, not so much to the
2013/2014 FDC process. I understand from your email that you're confirming
the clear explanation by Anders Wennersten. Thank you for that.

Kind regards,
Lodewijk

2013/7/18 Anasuya Sengupta <asengupta at wikimedia.org>

> Hi Lodewijk,
>
> Since you asked specifically about WMF not sending in a Letter of Intent
> (LoI) to the FDC process, WMF - like any other entity interested in
> applying for Round 2 - doesn't need to have sent it in by June 8th as did
> those interested in applying for Round 1. Essentially, entities that are
> interested in applying for Round 2 of any year have the option of either
> publishing an LoI by June 8th, clarifying they intend to apply for Round 2,
> or publishing it by November 8th in order to be eligible for Round 2. As
> Anders mentioned, the FDC and WMF are in a conversation to confirm the
> details, but WMF intends to apply for Round 2 of the 2013-14 FDC process.
>
> thanks,
> Anasuya
>
> >
> > 2013/7/16 Lodewijk <lodewijk at effeietsanders.org>
> >
> > > Maybe this has been asked elsewhere already, apologies in that case,
> but
> > > could someone clarify why the Wikimedia Foundation is not eligible any
> > more
> > > (and did not seem to send a letter of intent) for the FDC process? Does
> > > this mean WMF will only do core programs and shut down all other? Or is
> > > there another explanation I did not think of yet (this is of course,
> > > assuming the WMF is still intending to eat it's own dog food)?
> > >
> > > Best,
> > >
> > > Lodewijk
> > >
> > >
> > > 2013/7/16 Garfield Byrd <gbyrd at wikimedia.org>
> > >
> > >> Dear members of the Wikimedia community:
> > >>
> > >> Today, July 15, the Wikimedia Foundation published a list of Funds
> > >> Dissemination Committee (FDC) eligible entities [1] based the
> > eligibility
> > >> criteria [2] established in the FDC framework.  Entities that
> submitted
> > >> Letters of Intent [3] are categorized in 'Yes', 'Yes, If',  and 'No'
> > >> categories based the eligibility criteria.  Please let us know if you
> > >> believe there are any corrections to be made to this list.
> > >>
> > >> A more detailed eligibility checklist document has also been created.
> > >>
> > >> [4]
> > >>
> > >> This document outlines eligibility gaps that need to be closed by
> > September
> > >> 15, 2013. Any entity in the "Yes, If" category must post all missing
> > >> documents on Meta by September 15 to be eligible for FDC funding.
> > >> Entities in the “No” column who are currently ineligible for FDC
> > funding or
> > >> those who decide not to proceed with an FDC application are welcome to
> > >> consider applying to the WMF Grants program. [5]
> > >>
> > >> On September 15, WMF will post the final list of the entities eligible
> > >> to apply for FDC funding if they are eligible. Please note that
> entities
> > >> will need to remain in compliance with all Chapter Agreements and
> Grant
> > >> Agreements until funds are sent in order to receive a grant through
> the
> > FDC
> > >> process, even if eligibility is confirmed as "Yes" on 15 September.
> > >>
> > >> The detailed eligibility checklist has improved since the last round.
> > >> You’ll now note that the final column now outlines upcoming
> requirements
> > >> (e.g. per chapter or grant agreements or current grant requirements)
> to
> > >> maintain FDC eligibility status. These are noted as “potential gaps,”
> > and
> > >> as those deadlines come up, entities will need to fill those gaps (for
> > >> example, by posting their documents and linking to them from the
> Reports
> > >> page on Meta) in order to maintain their eligibility status with the
> > >> FDC. We hope this change allows entities, the FDC, and the FDC staff
> to
> > >> track eligibility better and ensure that everyone is informed of
> > potential
> > >> as well as current issues that may affect eligibility.
> > >>
> > >> All entities that apply for FDC funding will be required to maintain
> > >> eligibility throughout the duration of the proposal review process
> until
> > >> funds are sent (or until the decision on whether to send funds is
> > made). We
> > >> encourage you to get in touch with us if you have any questions about
> > your
> > >> entity's gaps or potential gaps.
> > >> <http://meta.wikimedia.org/wiki/Grants:Index>
> > >>
> > >> <http://meta.wikimedia.org/wiki/Grants:Index>
> > >>
> > >> As a reminder, all applications for FDC funding from eligible entities
> > >> must be submitted by October 1, 2013 via the FDC portal. [6] The FDC
> > >> proposal form will be posted by August 15, 2013 on the FDC portal.
> > >> Please contact us if you have any questions about submitting your
> > proposal.
> > >>
> > >> WMF staff will reach out to all the of the entities that submitted
> > >> Letters of Intent individually to discuss their eligibility.
> > >>
> > >> In addition, the FDC support staff has scheduled two IRC office hours
> to
> > >> provide more explanation about the eligibility status. [7] We look
> > forward
> > >> to meeting with you on Thursday, July 18 at 0:00 UTC or at 16:00
> > UTCthat same day. Please feel free to submit any questions in advance.
> > >>
> > >> Do let me know if you have any questions, clarifications or concerns
> > >> about the eligibility process, or if you need clarifications.  We are
> > here
> > >> to support you.
> > >>
> > >> Sincerely,
> > >>
> > >> Garfield Byrd
> > >>
> > >> [1]
> > >>
> >
> https://meta.wikimedia.org/wiki/FDC_portal/Eligibility_status/2013-2014_round1
> > >>
> > >> [2] http://meta.wikimedia.org/wiki/FDC_portal/Eligibility_criteria
> > >>
> > >> [3] http://meta.wikimedia.org/wiki/Category:FDC_2013-2014_Round_1
> > >>
> > >> [4]
> > >>
> >
> https://meta.wikimedia.org/wiki/FDC_portal/Eligibility_checklist/2013-2014_round1
> > >>
> > >> [5] http://meta.wikimedia.org/wiki/Grants:Index
> > >>
> > >> [6] http://meta.wikimedia.org/wiki/FDC_portal
> > >> [7]
> > http://meta.wikimedia.org/wiki/IRC_office_hours#Upcoming_office_hours
> > >>
> > >> --
> > >> Garfield Byrd
> > >> Chief of Finance and Administration
> > >> Wikimedia Foundation
> > >> 415.839.6885 ext 6787
> > >> 415.882.0495 (fax)
> > >> www.wikimediafoundation.org
> > >>
> > >> Imagine a world in which every single human being can freely share in
> > >> the sum of all knowledge. Help us make it a reality!
> > >>
> > >> *https://donate.wikimedia.org*
> > >>
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> > >>
> > >
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>
>
> --
> ***Anasuya Sengupta
> Senior Director of Grantmaking
> Wikimedia Foundation*
> *
> *
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