[Wikimedia-l] [Internal-l] 2013-2014 Round 1 FDC eligibility status & IRC office hours

Thu Jul 18 23:45:15 UTC 2013

Hi Nicole,

Happy to help! No, the $6M _doesn't_ include any potential FDC allocation
for WMF in Round 2.

Warmly,
Anasuya

On Thu, Jul 18, 2013 at 9:28 AM, Nicole Ebber <nicole.ebber at wikimedia.de>wrote:

> Hi Anasuya and Garfield,
>
> please allow me a quick question:
>
> * In 2012-13, the FDC grants (round 1 and 2) were $4.7 M plus the WMF
> FDC grant of $4.5 M = a total of $9.2 M.
> * In 2013-14, the FDC grants are budgeted with a total of $6 M.
>
> What is unclear to me is if this $6 M are including the FDC grant the
> WMF might apply for in round 2 or not. Can you clarify this for me?
>
> Thanks a lot and best regards,
> Nicole
>
> On 18 July 2013 10:34, Lodewijk <lodewijk at effeietsanders.org> wrote:
> > Thanks Sam for the clarification. I'm sorry to hear this was not
> discussed
> > in the board apparently. I hope you will be able to share the outcome of
> > that discussion to remove any uncertainty that may have remained.
> >
> > I do agree that there was no major change in how the annual plan was
> > handled this year - but I tried to put things in a perspective. The WMF
> did
> > not try to 'compensate' the lack of FDC process this year by for example
> > publishing the draft annual plan or financial plan earlier in the process
> > for community review. I remain of the opinion (also towards chapters)
> that
> > sharing early drafts to what they consider their memberships is often a
> > good thing.
> >
> > While the FDC decision on the WMF request may not have been unanimous,
> > since the fiscal year was fully started, people had been hired and even
> > paid for, I don't think it would have been possible for them to make
> > serious cuts. By the suboptimal process that was followed, it was
> > definitely afterwards, and as the input for the process had already been
> > board approved and also the output decision was a board decision, besides
> > the fact that there is a whole discussion possible over core/non-core, I
> > would have been very very surprised if anything else than 100% approval
> > would have been the result. This is of course also why this process is
> > changed. My point here was primarily that with all its flaws, not even
> this
> > process was followed this year. Because imho it *was* indeed an
> improvement
> > over the years before.
> >
> > Anasuya: My apologies for being confusing. I was of course referring to
> the
> > approval of the WMF 2013/2014 non-core activities, not so much to the
> > 2013/2014 FDC process. I understand from your email that you're
> confirming
> > the clear explanation by Anders Wennersten. Thank you for that.
> >
> > Kind regards,
> > Lodewijk
> >
> >
> > 2013/7/18 Anasuya Sengupta <asengupta at wikimedia.org>
> >
> >> Hi Lodewijk,
> >>
> >> Since you asked specifically about WMF not sending in a Letter of Intent
> >> (LoI) to the FDC process, WMF - like any other entity interested in
> >> applying for Round 2 - doesn't need to have sent it in by June 8th as
> did
> >> those interested in applying for Round 1. Essentially, entities that are
> >> interested in applying for Round 2 of any year have the option of either
> >> publishing an LoI by June 8th, clarifying they intend to apply for
> Round 2,
> >> or publishing it by November 8th in order to be eligible for Round 2. As
> >> Anders mentioned, the FDC and WMF are in a conversation to confirm the
> >> details, but WMF intends to apply for Round 2 of the 2013-14 FDC
> process.
> >>
> >> thanks,
> >> Anasuya
> >>
> >> >
> >> > 2013/7/16 Lodewijk <lodewijk at effeietsanders.org>
> >> >
> >> > > Maybe this has been asked elsewhere already, apologies in that case,
> >> but
> >> > > could someone clarify why the Wikimedia Foundation is not eligible
> any
> >> > more
> >> > > (and did not seem to send a letter of intent) for the FDC process?
> Does
> >> > > this mean WMF will only do core programs and shut down all other?
> Or is
> >> > > there another explanation I did not think of yet (this is of course,
> >> > > assuming the WMF is still intending to eat it's own dog food)?
> >> > >
> >> > > Best,
> >> > >
> >> > > Lodewijk
> >> > >
> >> > >
> >> > > 2013/7/16 Garfield Byrd <gbyrd at wikimedia.org>
> >> > >
> >> > >> Dear members of the Wikimedia community:
> >> > >>
> >> > >> Today, July 15, the Wikimedia Foundation published a list of Funds
> >> > >> Dissemination Committee (FDC) eligible entities [1] based the
> >> > eligibility
> >> > >> criteria [2] established in the FDC framework.  Entities that
> >> submitted
> >> > >> Letters of Intent [3] are categorized in 'Yes', 'Yes, If',  and
> 'No'
> >> > >> categories based the eligibility criteria.  Please let us know if
> you
> >> > >> believe there are any corrections to be made to this list.
> >> > >>
> >> > >> A more detailed eligibility checklist document has also been
> created.
> >> > >>
> >> > >> [4]
> >> > >>
> >> > >> This document outlines eligibility gaps that need to be closed by
> >> > September
> >> > >> 15, 2013. Any entity in the "Yes, If" category must post all
> missing
> >> > >> documents on Meta by September 15 to be eligible for FDC funding.
> >> > >> Entities in the “No” column who are currently ineligible for FDC
> >> > funding or
> >> > >> those who decide not to proceed with an FDC application are
> welcome to
> >> > >> consider applying to the WMF Grants program. [5]
> >> > >>
> >> > >> On September 15, WMF will post the final list of the entities
> eligible
> >> > >> to apply for FDC funding if they are eligible. Please note that
> >> entities
> >> > >> will need to remain in compliance with all Chapter Agreements and
> >> Grant
> >> > >> Agreements until funds are sent in order to receive a grant through
> >> the
> >> > FDC
> >> > >> process, even if eligibility is confirmed as "Yes" on 15 September.
> >> > >>
> >> > >> The detailed eligibility checklist has improved since the last
> round.
> >> > >> You’ll now note that the final column now outlines upcoming
> >> requirements
> >> > >> (e.g. per chapter or grant agreements or current grant
> requirements)
> >> to
> >> > >> maintain FDC eligibility status. These are noted as “potential
> gaps,”
> >> > and
> >> > >> as those deadlines come up, entities will need to fill those gaps
> (for
> >> > >> example, by posting their documents and linking to them from the
> >> Reports
> >> > >> page on Meta) in order to maintain their eligibility status with
> the
> >> > >> FDC. We hope this change allows entities, the FDC, and the FDC
> staff
> >> to
> >> > >> track eligibility better and ensure that everyone is informed of
> >> > potential
> >> > >> as well as current issues that may affect eligibility.
> >> > >>
> >> > >> All entities that apply for FDC funding will be required to
> maintain
> >> > >> eligibility throughout the duration of the proposal review process
> >> until
> >> > >> funds are sent (or until the decision on whether to send funds is
> >> > made). We
> >> > >> encourage you to get in touch with us if you have any questions
> about
> >> > your
> >> > >> entity's gaps or potential gaps.
> >> > >> <http://meta.wikimedia.org/wiki/Grants:Index>
> >> > >>
> >> > >> <http://meta.wikimedia.org/wiki/Grants:Index>
> >> > >>
> >> > >> As a reminder, all applications for FDC funding from eligible
> entities
> >> > >> must be submitted by October 1, 2013 via the FDC portal. [6] The
> FDC
> >> > >> proposal form will be posted by August 15, 2013 on the FDC portal.
> >> > >> Please contact us if you have any questions about submitting your
> >> > proposal.
> >> > >>
> >> > >> WMF staff will reach out to all the of the entities that submitted
> >> > >> Letters of Intent individually to discuss their eligibility.
> >> > >>
> >> > >> In addition, the FDC support staff has scheduled two IRC office
> hours
> >> to
> >> > >> provide more explanation about the eligibility status. [7] We look
> >> > forward
> >> > >> to meeting with you on Thursday, July 18 at 0:00 UTC or at 16:00
> >> > UTCthat same day. Please feel free to submit any questions in advance.
> >> > >>
> >> > >> Do let me know if you have any questions, clarifications or
> concerns
> >> > >> about the eligibility process, or if you need clarifications.  We
> are
> >> > here
> >> > >> to support you.
> >> > >>
> >> > >> Sincerely,
> >> > >>
> >> > >> Garfield Byrd
> >> > >>
> >> > >> [1]
> >> > >>
> >> >
> >>
> https://meta.wikimedia.org/wiki/FDC_portal/Eligibility_status/2013-2014_round1
> >> > >>
> >> > >> [2] http://meta.wikimedia.org/wiki/FDC_portal/Eligibility_criteria
> >> > >>
> >> > >> [3] http://meta.wikimedia.org/wiki/Category:FDC_2013-2014_Round_1
> >> > >>
> >> > >> [4]
> >> > >>
> >> >
> >>
> https://meta.wikimedia.org/wiki/FDC_portal/Eligibility_checklist/2013-2014_round1
> >> > >>
> >> > >> [5] http://meta.wikimedia.org/wiki/Grants:Index
> >> > >>
> >> > >> [6] http://meta.wikimedia.org/wiki/FDC_portal
> >> > >> [7]
> >> > http://meta.wikimedia.org/wiki/IRC_office_hours#Upcoming_office_hours
> >> > >>
> >> > >> --
> >> > >> Garfield Byrd
> >> > >> Chief of Finance and Administration
> >> > >> Wikimedia Foundation
> >> > >> 415.839.6885 ext 6787
> >> > >> 415.882.0495 (fax)
> >> > >> www.wikimediafoundation.org
> >> > >>
> >> > >> Imagine a world in which every single human being can freely share
> in
> >> > >> the sum of all knowledge. Help us make it a reality!
> >> > >>
> >> > >> *https://donate.wikimedia.org*
> >> > >>
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> >> > >>
> >> > >>
> >> > >
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> >>
> >>
> >>
> >> --
> >> ***Anasuya Sengupta
> >> Senior Director of Grantmaking
> >> Wikimedia Foundation*
> >> *
> >> *
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>
>
> --
> Nicole Ebber
> International Affairs
>
> Wikimedia Deutschland e.V. | Obentrautstr. 72 | 10963 Berlin
> Tel. +49 30 219158 26-0
>
> http://wikimedia.de
>
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-- 
***Anasuya Sengupta
Senior Director of Grantmaking
Wikimedia Foundation*
*
*
Imagine a world in which every single human being can freely share in
the sum of all knowledge.  Help us make it a reality!
Support Wikimedia <https://donate.wikimedia.org/>