[Wikimedia-l] [Internal-l] 2013-2014 Round 1 FDC eligibility status & IRC office hours

Tue Jul 16 13:21:32 UTC 2013

Hi Itzik,

As far as I understand, the activity report is a requirement in the
chapters agreement, which the WMF is finally starting to take somewhat
seriously. (§8 [1])

But otherwise I agree that the FDC process requires quite a bit of time
spent on it throughout the year.

Best regards,
Bence

[1]
http://wikimediafoundation.org/w/index.php?title=Agreement_between_chapters_and_Wikimedia_Foundation&oldid=86480

On Tue, Jul 16, 2013 at 3:12 PM, Itzik Edri <itzik at infra.co.il> wrote:

> Hi Garfield,
>
> I must say I'm surprised from the new requirements. Eligible entities of
> last year now need to send by 15 September documents about 2012 - a year
> that is totally unrelated to the FDC process that started only this year?
> Why it been decided only now?
>  We are not hiding a thing, but not only by 30th July we need to send FDC
> Q2 report, by 1st October annual plan budget for 2014, and by 31 October
> FDC Q3 report.. Hey, not everyone are big chapters, and we are really need
> time also to *work* and execute the program we asked the money for...
>
> So financial report can be translated from the financial report we sent to
> the Israeli authority (again, more money spends on translation as probably
> our employees don't have time for that and have other paper work, and this
> is also going to work if there is no special format and different numbers
> and metrics requsted by the FDC and not different from what we already have
> on the report we made..). But about the 2012 activity report? What format?
> what information need to be there? this is totally something we need to
> collect from start and mean more administrative work.
>
>
> Itzik
>
>
> On Tue, Jul 16, 2013 at 3:06 AM, Garfield Byrd <gbyrd at wikimedia.org>
> wrote:
>
> > Dear members of the Wikimedia community:
> >
> > Today, July 15, the Wikimedia Foundation published a list of Funds
> > Dissemination Committee (FDC) eligible entities [1] based the eligibility
> > criteria [2] established in the FDC framework.  Entities that submitted
> > Letters of Intent [3] are categorized in 'Yes', 'Yes, If',  and 'No'
> > categories based the eligibility criteria.  Please let us know if you
> > believe there are any corrections to be made to this list.
> >
> > A more detailed eligibility checklist document has also been created.
> >
> > [4]
> >
> > This document outlines eligibility gaps that need to be closed by
> September
> > 15, 2013. Any entity in the "Yes, If" category must post all missing
> > documents on Meta by September 15 to be eligible for FDC funding.
> > Entities in the “No” column who are currently ineligible for FDC funding
> or
> > those who decide not to proceed with an FDC application are welcome to
> > consider applying to the WMF Grants program. [5]
> >
> > On September 15, WMF will post the final list of the entities eligible to
> > apply for FDC funding if they are eligible. Please note that entities
> will
> > need to remain in compliance with all Chapter Agreements and Grant
> > Agreements until funds are sent in order to receive a grant through the
> FDC
> > process, even if eligibility is confirmed as "Yes" on 15 September.
> >
> > The detailed eligibility checklist has improved since the last round.
> > You’ll now note that the final column now outlines upcoming requirements
> > (e.g. per chapter or grant agreements or current grant requirements) to
> > maintain FDC eligibility status. These are noted as “potential gaps,” and
> > as those deadlines come up, entities will need to fill those gaps (for
> > example, by posting their documents and linking to them from the Reports
> > page on Meta) in order to maintain their eligibility status with the
> FDC. We
> > hope this change allows entities, the FDC, and the FDC staff to track
> > eligibility better and ensure that everyone is informed of potential as
> > well as current issues that may affect eligibility.
> >
> > All entities that apply for FDC funding will be required to maintain
> > eligibility throughout the duration of the proposal review process until
> > funds are sent (or until the decision on whether to send funds is made).
> We
> > encourage you to get in touch with us if you have any questions about
> your
> > entity's gaps or potential gaps.
> > <http://meta.wikimedia.org/wiki/Grants:Index>
> >
> > <http://meta.wikimedia.org/wiki/Grants:Index>
> >
> > As a reminder, all applications for FDC funding from eligible entities
> > must be submitted by October 1, 2013 via the FDC portal. [6] The FDC
> > proposal form will be posted by August 15, 2013 on the FDC portal. Please
> > contact us if you have any questions about submitting your proposal.
> >
> > WMF staff will reach out to all the of the entities that submitted
> Letters
> > of Intent individually to discuss their eligibility.
> >
> > In addition, the FDC support staff has scheduled two IRC office hours to
> > provide more explanation about the eligibility status. [7] We look
> forward
> > to meeting with you on Thursday, July 18 at 0:00 UTC or at 16:00 UTC that
> > same day. Please feel free to submit any questions in advance.
> >
> > Do let me know if you have any questions, clarifications or concerns
> about
> > the eligibility process, or if you need clarifications.  We are here to
> > support you.
> >
> > Sincerely,
> >
> > Garfield Byrd
> >
> > [1]
> >
> https://meta.wikimedia.org/wiki/FDC_portal/Eligibility_status/2013-2014_round1
> >
> > [2] http://meta.wikimedia.org/wiki/FDC_portal/Eligibility_criteria
> >
> > [3] http://meta.wikimedia.org/wiki/Category:FDC_2013-2014_Round_1
> >
> > [4]
> >
> https://meta.wikimedia.org/wiki/FDC_portal/Eligibility_checklist/2013-2014_round1
> >
> > [5] http://meta.wikimedia.org/wiki/Grants:Index
> >
> > [6] http://meta.wikimedia.org/wiki/FDC_portal
> > [7]
> http://meta.wikimedia.org/wiki/IRC_office_hours#Upcoming_office_hours
> >
> > --
> > Garfield Byrd
> > Chief of Finance and Administration
> > Wikimedia Foundation
> > 415.839.6885 ext 6787
> > 415.882.0495 (fax)
> > www.wikimediafoundation.org
> >
> > Imagine a world in which every single human being can freely share in
> > the sum of all knowledge. Help us make it a reality!
> >
> > *https://donate.wikimedia.org*
> >
> > _______________________________________________
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> >
> >
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