[Wikimedia-l] [Internal-l] 2013-2014 Round 1 FDC eligibility status & IRC office hours

Tue Jul 16 13:28:57 UTC 2013

Hi,

Garfield correct me if I'm wrong, but I remember that WMF said that
even an automated translation of the annual report was fine, same was
for the financial report.

Is that still the case or do you need "human" translation?

As, as far as I know, most entities are already doing an annual
activity and financial report, automated translation wouldn't burden
entities much.

Best,
--
Christophe

On 16 July 2013 15:21, Bence Damokos <bdamokos at gmail.com> wrote:
> Hi Itzik,
>
> As far as I understand, the activity report is a requirement in the
> chapters agreement, which the WMF is finally starting to take somewhat
> seriously. (§8 [1])
>
> But otherwise I agree that the FDC process requires quite a bit of time
> spent on it throughout the year.
>
> Best regards,
> Bence
>
> [1]
> http://wikimediafoundation.org/w/index.php?title=Agreement_between_chapters_and_Wikimedia_Foundation&oldid=86480
>
>
>
>
> On Tue, Jul 16, 2013 at 3:12 PM, Itzik Edri <itzik at infra.co.il> wrote:
>
>> Hi Garfield,
>>
>> I must say I'm surprised from the new requirements. Eligible entities of
>> last year now need to send by 15 September documents about 2012 - a year
>> that is totally unrelated to the FDC process that started only this year?
>> Why it been decided only now?
>>  We are not hiding a thing, but not only by 30th July we need to send FDC
>> Q2 report, by 1st October annual plan budget for 2014, and by 31 October
>> FDC Q3 report.. Hey, not everyone are big chapters, and we are really need
>> time also to *work* and execute the program we asked the money for...
>>
>> So financial report can be translated from the financial report we sent to
>> the Israeli authority (again, more money spends on translation as probably
>> our employees don't have time for that and have other paper work, and this
>> is also going to work if there is no special format and different numbers
>> and metrics requsted by the FDC and not different from what we already have
>> on the report we made..). But about the 2012 activity report? What format?
>> what information need to be there? this is totally something we need to
>> collect from start and mean more administrative work.
>>
>>
>> Itzik
>>
>>
>> On Tue, Jul 16, 2013 at 3:06 AM, Garfield Byrd <gbyrd at wikimedia.org>
>> wrote:
>>
>> > Dear members of the Wikimedia community:
>> >
>> > Today, July 15, the Wikimedia Foundation published a list of Funds
>> > Dissemination Committee (FDC) eligible entities [1] based the eligibility
>> > criteria [2] established in the FDC framework.  Entities that submitted
>> > Letters of Intent [3] are categorized in 'Yes', 'Yes, If',  and 'No'
>> > categories based the eligibility criteria.  Please let us know if you
>> > believe there are any corrections to be made to this list.
>> >
>> > A more detailed eligibility checklist document has also been created.
>> >
>> > [4]
>> >
>> > This document outlines eligibility gaps that need to be closed by
>> September
>> > 15, 2013. Any entity in the "Yes, If" category must post all missing
>> > documents on Meta by September 15 to be eligible for FDC funding.
>> > Entities in the “No” column who are currently ineligible for FDC funding
>> or
>> > those who decide not to proceed with an FDC application are welcome to
>> > consider applying to the WMF Grants program. [5]
>> >
>> > On September 15, WMF will post the final list of the entities eligible to
>> > apply for FDC funding if they are eligible. Please note that entities
>> will
>> > need to remain in compliance with all Chapter Agreements and Grant
>> > Agreements until funds are sent in order to receive a grant through the
>> FDC
>> > process, even if eligibility is confirmed as "Yes" on 15 September.
>> >
>> > The detailed eligibility checklist has improved since the last round.
>> > You’ll now note that the final column now outlines upcoming requirements
>> > (e.g. per chapter or grant agreements or current grant requirements) to
>> > maintain FDC eligibility status. These are noted as “potential gaps,” and
>> > as those deadlines come up, entities will need to fill those gaps (for
>> > example, by posting their documents and linking to them from the Reports
>> > page on Meta) in order to maintain their eligibility status with the
>> FDC. We
>> > hope this change allows entities, the FDC, and the FDC staff to track
>> > eligibility better and ensure that everyone is informed of potential as
>> > well as current issues that may affect eligibility.
>> >
>> > All entities that apply for FDC funding will be required to maintain
>> > eligibility throughout the duration of the proposal review process until
>> > funds are sent (or until the decision on whether to send funds is made).
>> We
>> > encourage you to get in touch with us if you have any questions about
>> your
>> > entity's gaps or potential gaps.
>> > <http://meta.wikimedia.org/wiki/Grants:Index>
>> >
>> > <http://meta.wikimedia.org/wiki/Grants:Index>
>> >
>> > As a reminder, all applications for FDC funding from eligible entities
>> > must be submitted by October 1, 2013 via the FDC portal. [6] The FDC
>> > proposal form will be posted by August 15, 2013 on the FDC portal. Please
>> > contact us if you have any questions about submitting your proposal.
>> >
>> > WMF staff will reach out to all the of the entities that submitted
>> Letters
>> > of Intent individually to discuss their eligibility.
>> >
>> > In addition, the FDC support staff has scheduled two IRC office hours to
>> > provide more explanation about the eligibility status. [7] We look
>> forward
>> > to meeting with you on Thursday, July 18 at 0:00 UTC or at 16:00 UTC that
>> > same day. Please feel free to submit any questions in advance.
>> >
>> > Do let me know if you have any questions, clarifications or concerns
>> about
>> > the eligibility process, or if you need clarifications.  We are here to
>> > support you.
>> >
>> > Sincerely,
>> >
>> > Garfield Byrd
>> >
>> > [1]
>> >
>> https://meta.wikimedia.org/wiki/FDC_portal/Eligibility_status/2013-2014_round1
>> >
>> > [2] http://meta.wikimedia.org/wiki/FDC_portal/Eligibility_criteria
>> >
>> > [3] http://meta.wikimedia.org/wiki/Category:FDC_2013-2014_Round_1
>> >
>> > [4]
>> >
>> https://meta.wikimedia.org/wiki/FDC_portal/Eligibility_checklist/2013-2014_round1
>> >
>> > [5] http://meta.wikimedia.org/wiki/Grants:Index
>> >
>> > [6] http://meta.wikimedia.org/wiki/FDC_portal
>> > [7]
>> http://meta.wikimedia.org/wiki/IRC_office_hours#Upcoming_office_hours
>> >
>> > --
>> > Garfield Byrd
>> > Chief of Finance and Administration
>> > Wikimedia Foundation
>> > 415.839.6885 ext 6787
>> > 415.882.0495 (fax)
>> > www.wikimediafoundation.org
>> >
>> > Imagine a world in which every single human being can freely share in
>> > the sum of all knowledge. Help us make it a reality!
>> >
>> > *https://donate.wikimedia.org*
>> >
>> > _______________________________________________
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>> > Internal-l at lists.wikimedia.org
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>> >
>> >
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