[Wikimedia-l] The next Wikimedia Conference (AKA "Chapters' Meeting")

Fri Aug 30 20:11:39 UTC 2013

https://meta.wikimedia.org/wiki/Events/upcoming

done

Wikimedia CH step in for the Hackathon in 2014 and for the Wikimedia Conference 2015

sincerely

Charles

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Charles ANDRES
"Wikimedia CH" – Association for the advancement of free knowledge –
www.wikimedia.ch
Skype: charles.andres.wmch
IRC://irc.freenode.net/wikimedia-ch

Le 30 août 2013 à 18:39, Ziko van Dijk <vandijk at wmnederland.nl> a écrit :

> Hello,
> Another coincidence: WMNL is very much interested in hosting a big
> international GLAM event in 2015. How about if there is a page on Meta
> where we collect the intentions and plans for the following years, with
> regard to the major conventions:
> * Wikimania
> * WM Conference, the former chapters meeting
> * GLAM event
> * Hackathon
> * Education event?
> Kind regards
> Ziko
> 
> 
> 
> Am Freitag, 30. August 2013 schrieb Nicole Ebber :
> 
>> Hey, what a coincidence. Minutes ago I posted a suggestion to
>> chapters-l and copied it to the talk page of the "Future of the
>> Wikimedia Conference" page. Glad the we bring the discussion to the
>> next level now. Thanks, Asaf! :)
>> 
>> 
>> https://meta.wikimedia.org/wiki/Talk:Future_of_the_Wikimedia_Conference#Coming_up_with_a_location_first
>> 
>> Cheers,
>> Nicole
>> 
>> On 30 August 2013 16:45, Asaf Bartov <abartov at wikimedia.org> wrote:
>>> Hello All:
>>> 
>>> Following our most recent, successful, community gathering in Hong Kong
>> - A
>>> BIG thank you, again, to everyone who made it such an event to remember -
>>> we are looking ahead to the annual Wikimedia Conference (AKA Chapters'
>>> Meeting.)
>>> 
>>> As many of you know, we typically await the offer of a specific group to
>>> host the event each year.  While this process has more or less worked in
>>> the past, we are increasingly aware that waiting until close to the
>>> gathering to decide on the date and the location creates an unnecessary
>>> inconvenience to those planning to attend and results in higher fees for
>>> travel and lodging that could be avoided if we worked together to plan
>>> further ahead.
>>> 
>>> Wikimedia Deutschland had helpfully started a conversation about the
>> future
>>> of the Wikimedia Conference, on Meta[1], including the question of
>> settling
>>> the host group.  Regrettably, there has been practically no engagement
>> with
>>> that page so far.  (For my part, I have deliberately been waiting for a
>> few
>>> movement groups to speak first, as I wanted to avoid "priming" the
>>> conversation with the (perceived) weight of WMF's voice.)
>>> 
>>> It has occurred to us that two of the reasons that we are not able to
>> plan
>>> further ahead may be 1. the somewhat vague nature of the planning process
>>> and 2. that groups who may want to host hesitate because of an
>> uncertainty
>>> regarding the costs involved in hosting such a large event.
>>> 
>>> Therefore, we would like to provide some basic information about the
>>> Wikimedia Conference and begin a community conversation regarding how me
>>> might work together to set the date and location by, say, November of the
>>> year preceding the event; thus giving those who want to attend plenty of
>>> time to plan and saving the movement and each of the groups the higher
>> cost
>>> of last minute lodging arrangements and airline ticket purchases.
>>> 
>>> Additionally, planning ahead will allow all of the chapters who wish to
>>> send participants to contribute to the agenda for the gathering; thus
>>> making sure that all of the issues that the participants would like to
>>> discuss are addressed at this annual conference.
>>> 
>>> *==First a bit about the purpose of the Wikimedia Conference==*
>>> *An opportunity for Wikimedia movement organizations to meet face-to-face
>>> and share ideas about projects and practices and to discuss any
>> unresolved
>>> issues that may have come up during the past year.
>>> *A venue for one of the quarterly Wikimedia Foundation Board of Trustees
>>> meetings and an opportunity for the Wikimedia Foundation Board of
>> Trustees
>>> and Wikimedia movement organizations to meet and talk.
>>> *A venue for the Funds Dissemination Committee to meet to assess the
>>> funding proposals for Round 2 of the current year and provide
>>> recommendations on those proposals to the WMF Board.
>>> 
>>> We thought that beginning a discussion regarding "hosting requirements"
>>> i.e. venue size, accessibility of lodging near the venue, handicapped
>>> accessibility, ease of air and ground transit in and out of the venue
>>> location, visa application process, Internet access, catering
>> capabilities,
>>> and chapter and volunteer support available to organize the conference
>> and
>>> to provide support during the conference itself, would be helpful.
>>> 
>>> To help facilitate the discussion, we have provided some information
>>> regarding past chapter meetings that may be useful for chapters
>> considering
>>> the possibility of hosting for 2014 and beyond.  For those who have
>> hosted
>>> in the past, some of this will be repetitive (and you may have input to
>>> add) for those who have not, please feel free to send along any questions
>>> you may have that are not covered in the information provided
>>> 
>>> *==Logistical Needs for the Annual Wikimedia Conference==*
>>> *A meeting venue that can accommodate a group of 200 - 250 attendees
>>> *Lodging either at the meeting venue or nearby to accommodate 200 - 250
>>> attendees
>>> *Smaller meeting rooms at the venue to accommodate the Board Meeting and
>>> the FDC deliberations (rooms to hold approximately 15 people).
>>> *Reliable Internet access at both the venue and the lodging facilities.
>>> *Adequate either staff or volunteer support to secure the facilities,
>>> coordinate the conference --
>> Nicole Ebber
>> International Affairs
>> 
>> Wikimedia Deutschland e.V. | Obentrautstr. 72 | 10963 Berlin
>> Tel. +49 30 219158 26-0
>> 
>> http://wikimedia.de
>> 
>> Wikimedia Deutschland - Gesellschaft zur Förderung Freien Wissens e.V.
>> Eingetragen im Vereinsregister des Amtsgerichts Berlin-Charlottenburg
>> unter der Nummer 23855 B. Als gemeinnützig anerkannt durch das
>> Finanzamt für Körperschaften I Berlin, Steuernummer 27/681/51985.
>> 
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> 
> 
> 
> -- 
> 
> --------------------------------------------------------------------------------
> Dr. Ziko van Dijk
> voorzitter / president Wikimedia Nederland
> 
> Vereniging Wikimedia Nederland
> Postbus 167
> 3500 AD Utrecht
> http://wikimedia.nl
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