[Wikimedia-l] The next Wikimedia Conference (AKA "Chapters' Meeting")

Sat Aug 31 09:14:55 UTC 2013

There was some discussions between Claudia (WMAT) and Andrea (WMHU) during
the PED worshop held in Budapest about hosting a joint Wikimedia Conference
next year, maybe in Sopron (50mins from Vienna by train) or in Győr (1,5hrs
from three major airports int the region - Budapest, Vienna and Bratislava)

Balázs

2013/8/30 Charles Andrès <charles.andres.WMCH at gmail.com>

> https://meta.wikimedia.org/wiki/Events/upcoming
>
>
> done
>
> Wikimedia CH step in for the Hackathon in 2014 and for the Wikimedia
> Conference 2015
>
>
> sincerely
>
> Charles
>
>
>
> ___________________________________________________________
> I use this email for mailing list only.
>
> « Je donne mon avis non comme bon mais comme mien.  » (Michel de Montaigne)
>
> Charles ANDRES
> "Wikimedia CH" – Association for the advancement of free knowledge –
> www.wikimedia.ch
> Skype: charles.andres.wmch
> IRC://irc.freenode.net/wikimedia-ch
>
> Le 30 août 2013 à 18:39, Ziko van Dijk <vandijk at wmnederland.nl> a écrit :
>
> > Hello,
> > Another coincidence: WMNL is very much interested in hosting a big
> > international GLAM event in 2015. How about if there is a page on Meta
> > where we collect the intentions and plans for the following years, with
> > regard to the major conventions:
> > * Wikimania
> > * WM Conference, the former chapters meeting
> > * GLAM event
> > * Hackathon
> > * Education event?
> > Kind regards
> > Ziko
> >
> >
> >
> > Am Freitag, 30. August 2013 schrieb Nicole Ebber :
> >
> >> Hey, what a coincidence. Minutes ago I posted a suggestion to
> >> chapters-l and copied it to the talk page of the "Future of the
> >> Wikimedia Conference" page. Glad the we bring the discussion to the
> >> next level now. Thanks, Asaf! :)
> >>
> >>
> >>
> https://meta.wikimedia.org/wiki/Talk:Future_of_the_Wikimedia_Conference#Coming_up_with_a_location_first
> >>
> >> Cheers,
> >> Nicole
> >>
> >> On 30 August 2013 16:45, Asaf Bartov <abartov at wikimedia.org> wrote:
> >>> Hello All:
> >>>
> >>> Following our most recent, successful, community gathering in Hong Kong
> >> - A
> >>> BIG thank you, again, to everyone who made it such an event to
> remember -
> >>> we are looking ahead to the annual Wikimedia Conference (AKA Chapters'
> >>> Meeting.)
> >>>
> >>> As many of you know, we typically await the offer of a specific group
> to
> >>> host the event each year.  While this process has more or less worked
> in
> >>> the past, we are increasingly aware that waiting until close to the
> >>> gathering to decide on the date and the location creates an unnecessary
> >>> inconvenience to those planning to attend and results in higher fees
> for
> >>> travel and lodging that could be avoided if we worked together to plan
> >>> further ahead.
> >>>
> >>> Wikimedia Deutschland had helpfully started a conversation about the
> >> future
> >>> of the Wikimedia Conference, on Meta[1], including the question of
> >> settling
> >>> the host group.  Regrettably, there has been practically no engagement
> >> with
> >>> that page so far.  (For my part, I have deliberately been waiting for a
> >> few
> >>> movement groups to speak first, as I wanted to avoid "priming" the
> >>> conversation with the (perceived) weight of WMF's voice.)
> >>>
> >>> It has occurred to us that two of the reasons that we are not able to
> >> plan
> >>> further ahead may be 1. the somewhat vague nature of the planning
> process
> >>> and 2. that groups who may want to host hesitate because of an
> >> uncertainty
> >>> regarding the costs involved in hosting such a large event.
> >>>
> >>> Therefore, we would like to provide some basic information about the
> >>> Wikimedia Conference and begin a community conversation regarding how
> me
> >>> might work together to set the date and location by, say, November of
> the
> >>> year preceding the event; thus giving those who want to attend plenty
> of
> >>> time to plan and saving the movement and each of the groups the higher
> >> cost
> >>> of last minute lodging arrangements and airline ticket purchases.
> >>>
> >>> Additionally, planning ahead will allow all of the chapters who wish to
> >>> send participants to contribute to the agenda for the gathering; thus
> >>> making sure that all of the issues that the participants would like to
> >>> discuss are addressed at this annual conference.
> >>>
> >>> *==First a bit about the purpose of the Wikimedia Conference==*
> >>> *An opportunity for Wikimedia movement organizations to meet
> face-to-face
> >>> and share ideas about projects and practices and to discuss any
> >> unresolved
> >>> issues that may have come up during the past year.
> >>> *A venue for one of the quarterly Wikimedia Foundation Board of
> Trustees
> >>> meetings and an opportunity for the Wikimedia Foundation Board of
> >> Trustees
> >>> and Wikimedia movement organizations to meet and talk.
> >>> *A venue for the Funds Dissemination Committee to meet to assess the
> >>> funding proposals for Round 2 of the current year and provide
> >>> recommendations on those proposals to the WMF Board.
> >>>
> >>> We thought that beginning a discussion regarding "hosting requirements"
> >>> i.e. venue size, accessibility of lodging near the venue, handicapped
> >>> accessibility, ease of air and ground transit in and out of the venue
> >>> location, visa application process, Internet access, catering
> >> capabilities,
> >>> and chapter and volunteer support available to organize the conference
> >> and
> >>> to provide support during the conference itself, would be helpful.
> >>>
> >>> To help facilitate the discussion, we have provided some information
> >>> regarding past chapter meetings that may be useful for chapters
> >> considering
> >>> the possibility of hosting for 2014 and beyond.  For those who have
> >> hosted
> >>> in the past, some of this will be repetitive (and you may have input to
> >>> add) for those who have not, please feel free to send along any
> questions
> >>> you may have that are not covered in the information provided
> >>>
> >>> *==Logistical Needs for the Annual Wikimedia Conference==*
> >>> *A meeting venue that can accommodate a group of 200 - 250 attendees
> >>> *Lodging either at the meeting venue or nearby to accommodate 200 - 250
> >>> attendees
> >>> *Smaller meeting rooms at the venue to accommodate the Board Meeting
> and
> >>> the FDC deliberations (rooms to hold approximately 15 people).
> >>> *Reliable Internet access at both the venue and the lodging facilities.
> >>> *Adequate either staff or volunteer support to secure the facilities,
> >>> coordinate the conference --
> >> Nicole Ebber
> >> International Affairs
> >>
> >> Wikimedia Deutschland e.V. | Obentrautstr. 72 | 10963 Berlin
> >> Tel. +49 30 219158 26-0
> >>
> >> http://wikimedia.de
> >>
> >> Wikimedia Deutschland - Gesellschaft zur Förderung Freien Wissens e.V.
> >> Eingetragen im Vereinsregister des Amtsgerichts Berlin-Charlottenburg
> >> unter der Nummer 23855 B. Als gemeinnützig anerkannt durch das
> >> Finanzamt für Körperschaften I Berlin, Steuernummer 27/681/51985.
> >>
> >> _______________________________________________
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> >
> >
> >
> > --
> >
> >
> --------------------------------------------------------------------------------
> > Dr. Ziko van Dijk
> > voorzitter / president Wikimedia Nederland
> >
> > Vereniging Wikimedia Nederland
> > Postbus 167
> > 3500 AD Utrecht
> > http://wikimedia.nl
> >
> --------------------------------------------------------------------------------
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