[Wikimedia-l] The next Wikimedia Conference (AKA "Chapters' Meeting")

Fri Aug 30 16:41:46 UTC 2013

Good idea!

If I'm not wrong it sounds like the Swedish chapter could be interested in
hosting something as well.

/ sophie

2013/8/30 Ziko van Dijk <vandijk at wmnederland.nl>

> Hello,
> Another coincidence: WMNL is very much interested in hosting a big
> international GLAM event in 2015. How about if there is a page on Meta
> where we collect the intentions and plans for the following years, with
> regard to the major conventions:
> * Wikimania
> * WM Conference, the former chapters meeting
> * GLAM event
> * Hackathon
> * Education event?
> Kind regards
> Ziko
>
>
>
> Am Freitag, 30. August 2013 schrieb Nicole Ebber :
>
> > Hey, what a coincidence. Minutes ago I posted a suggestion to
> > chapters-l and copied it to the talk page of the "Future of the
> > Wikimedia Conference" page. Glad the we bring the discussion to the
> > next level now. Thanks, Asaf! :)
> >
> >
> >
> https://meta.wikimedia.org/wiki/Talk:Future_of_the_Wikimedia_Conference#Coming_up_with_a_location_first
> >
> > Cheers,
> > Nicole
> >
> > On 30 August 2013 16:45, Asaf Bartov <abartov at wikimedia.org> wrote:
> > > Hello All:
> > >
> > > Following our most recent, successful, community gathering in Hong Kong
> > - A
> > > BIG thank you, again, to everyone who made it such an event to
> remember -
> > > we are looking ahead to the annual Wikimedia Conference (AKA Chapters'
> > > Meeting.)
> > >
> > > As many of you know, we typically await the offer of a specific group
> to
> > > host the event each year.  While this process has more or less worked
> in
> > > the past, we are increasingly aware that waiting until close to the
> > > gathering to decide on the date and the location creates an unnecessary
> > > inconvenience to those planning to attend and results in higher fees
> for
> > > travel and lodging that could be avoided if we worked together to plan
> > > further ahead.
> > >
> > > Wikimedia Deutschland had helpfully started a conversation about the
> > future
> > > of the Wikimedia Conference, on Meta[1], including the question of
> > settling
> > > the host group.  Regrettably, there has been practically no engagement
> > with
> > > that page so far.  (For my part, I have deliberately been waiting for a
> > few
> > > movement groups to speak first, as I wanted to avoid "priming" the
> > > conversation with the (perceived) weight of WMF's voice.)
> > >
> > > It has occurred to us that two of the reasons that we are not able to
> > plan
> > > further ahead may be 1. the somewhat vague nature of the planning
> process
> > > and 2. that groups who may want to host hesitate because of an
> > uncertainty
> > > regarding the costs involved in hosting such a large event.
> > >
> > > Therefore, we would like to provide some basic information about the
> > > Wikimedia Conference and begin a community conversation regarding how
> me
> > > might work together to set the date and location by, say, November of
> the
> > > year preceding the event; thus giving those who want to attend plenty
> of
> > > time to plan and saving the movement and each of the groups the higher
> > cost
> > > of last minute lodging arrangements and airline ticket purchases.
> > >
> > > Additionally, planning ahead will allow all of the chapters who wish to
> > > send participants to contribute to the agenda for the gathering; thus
> > > making sure that all of the issues that the participants would like to
> > > discuss are addressed at this annual conference.
> > >
> > > *==First a bit about the purpose of the Wikimedia Conference==*
> > > *An opportunity for Wikimedia movement organizations to meet
> face-to-face
> > > and share ideas about projects and practices and to discuss any
> > unresolved
> > > issues that may have come up during the past year.
> > > *A venue for one of the quarterly Wikimedia Foundation Board of
> Trustees
> > > meetings and an opportunity for the Wikimedia Foundation Board of
> > Trustees
> > > and Wikimedia movement organizations to meet and talk.
> > > *A venue for the Funds Dissemination Committee to meet to assess the
> > > funding proposals for Round 2 of the current year and provide
> > > recommendations on those proposals to the WMF Board.
> > >
> > > We thought that beginning a discussion regarding "hosting requirements"
> > > i.e. venue size, accessibility of lodging near the venue, handicapped
> > > accessibility, ease of air and ground transit in and out of the venue
> > > location, visa application process, Internet access, catering
> > capabilities,
> > > and chapter and volunteer support available to organize the conference
> > and
> > > to provide support during the conference itself, would be helpful.
> > >
> > > To help facilitate the discussion, we have provided some information
> > > regarding past chapter meetings that may be useful for chapters
> > considering
> > > the possibility of hosting for 2014 and beyond.  For those who have
> > hosted
> > > in the past, some of this will be repetitive (and you may have input to
> > > add) for those who have not, please feel free to send along any
> questions
> > > you may have that are not covered in the information provided
> > >
> > > *==Logistical Needs for the Annual Wikimedia Conference==*
> > > *A meeting venue that can accommodate a group of 200 - 250 attendees
> > > *Lodging either at the meeting venue or nearby to accommodate 200 - 250
> > > attendees
> > > *Smaller meeting rooms at the venue to accommodate the Board Meeting
> and
> > > the FDC deliberations (rooms to hold approximately 15 people).
> > > *Reliable Internet access at both the venue and the lodging facilities.
> > > *Adequate either staff or volunteer support to secure the facilities,
> > > coordinate the conference --
> > Nicole Ebber
> > International Affairs
> >
> > Wikimedia Deutschland e.V. | Obentrautstr. 72 | 10963 Berlin
> > Tel. +49 30 219158 26-0
> >
> > http://wikimedia.de
> >
> > Wikimedia Deutschland - Gesellschaft zur Förderung Freien Wissens e.V.
> > Eingetragen im Vereinsregister des Amtsgerichts Berlin-Charlottenburg
> > unter der Nummer 23855 B. Als gemeinnützig anerkannt durch das
> > Finanzamt für Körperschaften I Berlin, Steuernummer 27/681/51985.
> >
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>
>
> --
>
>
> --------------------------------------------------------------------------------
> Dr. Ziko van Dijk
> voorzitter / president Wikimedia Nederland
>
> Vereniging Wikimedia Nederland
> Postbus 167
> 3500 AD Utrecht
> http://wikimedia.nl
>
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-- 
*Be Bold!
Sophie Österberg
sosterberg at wikimedia.org*

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