[Wikimedia-l] The next Wikimedia Conference (AKA "Chapters' Meeting")

Fri Aug 30 16:39:25 UTC 2013

Hello,
Another coincidence: WMNL is very much interested in hosting a big
international GLAM event in 2015. How about if there is a page on Meta
where we collect the intentions and plans for the following years, with
regard to the major conventions:
* Wikimania
* WM Conference, the former chapters meeting
* GLAM event
* Hackathon
* Education event?
Kind regards
Ziko

Am Freitag, 30. August 2013 schrieb Nicole Ebber :

> Hey, what a coincidence. Minutes ago I posted a suggestion to
> chapters-l and copied it to the talk page of the "Future of the
> Wikimedia Conference" page. Glad the we bring the discussion to the
> next level now. Thanks, Asaf! :)
>
>
> https://meta.wikimedia.org/wiki/Talk:Future_of_the_Wikimedia_Conference#Coming_up_with_a_location_first
>
> Cheers,
> Nicole
>
> On 30 August 2013 16:45, Asaf Bartov <abartov at wikimedia.org> wrote:
> > Hello All:
> >
> > Following our most recent, successful, community gathering in Hong Kong
> - A
> > BIG thank you, again, to everyone who made it such an event to remember -
> > we are looking ahead to the annual Wikimedia Conference (AKA Chapters'
> > Meeting.)
> >
> > As many of you know, we typically await the offer of a specific group to
> > host the event each year.  While this process has more or less worked in
> > the past, we are increasingly aware that waiting until close to the
> > gathering to decide on the date and the location creates an unnecessary
> > inconvenience to those planning to attend and results in higher fees for
> > travel and lodging that could be avoided if we worked together to plan
> > further ahead.
> >
> > Wikimedia Deutschland had helpfully started a conversation about the
> future
> > of the Wikimedia Conference, on Meta[1], including the question of
> settling
> > the host group.  Regrettably, there has been practically no engagement
> with
> > that page so far.  (For my part, I have deliberately been waiting for a
> few
> > movement groups to speak first, as I wanted to avoid "priming" the
> > conversation with the (perceived) weight of WMF's voice.)
> >
> > It has occurred to us that two of the reasons that we are not able to
> plan
> > further ahead may be 1. the somewhat vague nature of the planning process
> > and 2. that groups who may want to host hesitate because of an
> uncertainty
> > regarding the costs involved in hosting such a large event.
> >
> > Therefore, we would like to provide some basic information about the
> > Wikimedia Conference and begin a community conversation regarding how me
> > might work together to set the date and location by, say, November of the
> > year preceding the event; thus giving those who want to attend plenty of
> > time to plan and saving the movement and each of the groups the higher
> cost
> > of last minute lodging arrangements and airline ticket purchases.
> >
> > Additionally, planning ahead will allow all of the chapters who wish to
> > send participants to contribute to the agenda for the gathering; thus
> > making sure that all of the issues that the participants would like to
> > discuss are addressed at this annual conference.
> >
> > *==First a bit about the purpose of the Wikimedia Conference==*
> > *An opportunity for Wikimedia movement organizations to meet face-to-face
> > and share ideas about projects and practices and to discuss any
> unresolved
> > issues that may have come up during the past year.
> > *A venue for one of the quarterly Wikimedia Foundation Board of Trustees
> > meetings and an opportunity for the Wikimedia Foundation Board of
> Trustees
> > and Wikimedia movement organizations to meet and talk.
> > *A venue for the Funds Dissemination Committee to meet to assess the
> > funding proposals for Round 2 of the current year and provide
> > recommendations on those proposals to the WMF Board.
> >
> > We thought that beginning a discussion regarding "hosting requirements"
> > i.e. venue size, accessibility of lodging near the venue, handicapped
> > accessibility, ease of air and ground transit in and out of the venue
> > location, visa application process, Internet access, catering
> capabilities,
> > and chapter and volunteer support available to organize the conference
> and
> > to provide support during the conference itself, would be helpful.
> >
> > To help facilitate the discussion, we have provided some information
> > regarding past chapter meetings that may be useful for chapters
> considering
> > the possibility of hosting for 2014 and beyond.  For those who have
> hosted
> > in the past, some of this will be repetitive (and you may have input to
> > add) for those who have not, please feel free to send along any questions
> > you may have that are not covered in the information provided
> >
> > *==Logistical Needs for the Annual Wikimedia Conference==*
> > *A meeting venue that can accommodate a group of 200 - 250 attendees
> > *Lodging either at the meeting venue or nearby to accommodate 200 - 250
> > attendees
> > *Smaller meeting rooms at the venue to accommodate the Board Meeting and
> > the FDC deliberations (rooms to hold approximately 15 people).
> > *Reliable Internet access at both the venue and the lodging facilities.
> > *Adequate either staff or volunteer support to secure the facilities,
> > coordinate the conference --
> Nicole Ebber
> International Affairs
>
> Wikimedia Deutschland e.V. | Obentrautstr. 72 | 10963 Berlin
> Tel. +49 30 219158 26-0
>
> http://wikimedia.de
>
> Wikimedia Deutschland - Gesellschaft zur Förderung Freien Wissens e.V.
> Eingetragen im Vereinsregister des Amtsgerichts Berlin-Charlottenburg
> unter der Nummer 23855 B. Als gemeinnützig anerkannt durch das
> Finanzamt für Körperschaften I Berlin, Steuernummer 27/681/51985.
>
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-- 

--------------------------------------------------------------------------------
Dr. Ziko van Dijk
voorzitter / president Wikimedia Nederland

Vereniging Wikimedia Nederland
Postbus 167
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