Hello everyone,

Here is an update on the Wikimedia Summit process and planning. I will share more information as it is made available to me. For now, our meeting has been pushed from April until May, and it will be virtual.

Best, Esther

---------------------------- EstherJackson Public Services Librarian The New York Botanical Garden 2900 Southern Boulevard Bronx, NY 10458 O: 718.817.8827, 8834 ejackson@nybg.org nybg.org ---------------------------- NYBGSig This message contains information that may be confidential and privileged. If you are not the named addressee, you should not use, copy, or disclose to anyone the message or any information contained in the message. Please notify the sender immediately by e-mail if you have received this e-mail by mistake and delete this e-mail from your system. E-mail transmission cannot be guaranteed to be secure or error-free as information could be intercepted, corrupted, lost, or destroyed; arrive late or incomplete; or contain viruses. The sender therefore does not accept liability for any errors or omissions in the contents of this message that arise as a result of e-mail transmission. ----------------------------

Begin forwarded message:

From: "Cornelius Kibelka" (via wmsummit-list Mailing List) <wmsummit-list@mailing.wikimedia.demailto:wmsummit-list@mailing.wikimedia.de> Subject: [Wikimedia Summit 2020] Preparing a virtual Wikimedia Summit Date: March 20, 2020 at 3:02:04 PM EDT To: Wikimedia Summit Participants mailing list <wmsummit-list@mailing.wikimedia.demailto:wmsummit-list@mailing.wikimedia.de> Reply-To: wmsummit-list@mailing.wikimedia.demailto:wmsummit-list@mailing.wikimedia.de

Dear all,

Thank you for your patience in these unique times. The good news is: there will be a virtual Wikimedia Summit. We need time to plan, design, and work with you all on preparation. We are currently looking at dates in May, and will keep you informed as we move forward. This means, you can let go of the blocked dates in your calendar, 3-5 April.

The virtual Wikimedia Summit will be the first in a series of virtual events that move from engaging with the recommendations and closing phase 2 of Movement Strategy and transitioning into implementation, phase 3. These events will be held over a period of 30-60 days after the Summit.

For the virtual Wikimedia Summit, we won’t change the participant structure. We would like to use the Summit framework to engage with movement organizations and groups, and work with them on creating an understanding of the recommendations, taking their local or thematic contexts into account. The following virtual events after the Summit will be focusing on implementation, and will be tailored to meet the needs of different movement stakeholders. We will work with experienced facilitators and co-design the events with the respective target groups from across the movement.

We have never hosted such a virtual conference – so it’s something completely new for us, and maybe also for you. We aim for a program that is focused on interaction and participation, and not one-directional. I want to give you some insights into what we are thinking about:

* To use the “virtual in person” most efficiently, we will ask participants to prepare beforehand; * To accommodate different time zones, we aim to hold repetitive sessions at different times of day; * To accommodate language difficulties, we are looking into subtitling or language specific break-out rooms; * We want to pay special attention to engaging everyone equally, and find ways to support the diverse contexts and habits of people working together online.

Please understand that’s all we have to share at this point, and we will keep you all updated with news and next steps. We hope you and those around you are well. Please all take good care of yourselves.

See you on the Internet :)

Cornelius

-- Cornelius Kibelka Internationale Beziehungen | International Relations Vorstandsteam | Office of the ED

Wikimedia Deutschland e.V. | Tempelhofer Ufer 23-24 | 10963 Berlin Tel. (030) 219 158 26-0 http://wikimedia.dehttp://wikimedia.de/

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