Cliff,
 
Welcome to Wikimedia Kenya, and my apologies for the delayed response.
 
Before I start explaining to you the whys and wherefores of registration, I'd like to address a request to the person who introduced you to Wikimedia Kenya, and to all other people who will introduce their friends to Wikimedia as well:
 
If you introduce somebody to this list, please make an initiative of debriefing him/her of what we are doing and redirect him/her to the archives so that that person can follow the discussions at his own spare time. This will save us alot of time -- rather than just subscribing him to the list and leaving him unawares, which will results in the whole group being dragged back trying to explain stuff from square 1.
 
Okay, back to you Cliff:
 
Wikimedia Kenya is in the proces of chosing the most appropriate legal mechanism that we will use to register as a chapter. To cut the long story short, we (or at least some of us) have decided that the best way forward is to register as a Company Limited by Guarantee. This is after consultation with a lawyer, ofcourse. We also managed to redact the curent bylaws (http://meta.wikimedia.org/wiki/Wikimedia_Kenya/bylaws) to Keep It Simple n Stupid (KISS) -- although I haven't amended the bylaws to reflect the most recent changes.
 
So the lawyer will have a look at our bylaws, and write up an Memorandum and Articles of Association as required by the law before we submit these docs to ChapCom (Wikimedia's Approving Body) for approval. When we get our approval, we will now register at the local authorities and then apply for non-profit status/tax exemption at the Ministry of Finance.
 
That is the registration process.
 
Sincerely,
-------------------------------------
Abbas Mahmood
t | +254722215101
f | www.facebook.com/abbasjnr
s | abbasjnr
Wikimedia Kenya Member
 
"Imagine a world in which every single person on the planet is given free access to the sum of all human knowledge. That's our commitment."
 
Please donate: http://wikimediafoundation.org/wiki/Donate/Now/en



 
Date: Wed, 13 Apr 2011 10:05:58 +0300
From: caargwings@gmail.com
To: wikimediake@lists.wikimedia.org
CC: wikimediake-request@lists.wikimedia.org
Subject: Re: [Wikimedia Kenya] WikimediaKE Digest, Vol 9, Issue 35

Helo Good people,

Am new to the group. Someone to please explain to me what you guys are upto with the registration stuff.
I really don't understand what you guys are discussing.

Regards,

Cliff.

On Tue, Apr 12, 2011 at 2:26 PM, <wikimediake-request@lists.wikimedia.org> wrote:
Send WikimediaKE mailing list submissions to
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When replying, please edit your Subject line so it is more specific
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Today's Topics:

  1. Re: Meetup Minutes: 09/04/2011 (Oliver Stegen)
  2. Re: Saturday meetup (oscar okwero)
  3. Re: Meetup Minutes: 09/04/2011 (Isaac K. Kosgei )
  4. Re: Meetup Minutes: 09/04/2011 (Abbas Mahmood)


----------------------------------------------------------------------

Message: 1
Date: Tue, 12 Apr 2011 09:40:50 +0300
From: "Oliver Stegen" <oliver_stegen@sil.org>
Subject: Re: [Wikimedia Kenya] Meetup Minutes: 09/04/2011
To: "'The discussion list for the upcoming Wikimedia Kenya chapter.'"
       <wikimediake@lists.wikimedia.org>
Message-ID: <8247E8AA55B7427DAA73EB8DDD737EBC@Oliver>
Content-Type: text/plain; charset="us-ascii"

Well said, Abbas,

I wholeheartedly support us going ahead with co.ltd by guarantee and
requesting the lawyer to suggest changes to our bylaws accordingly.

Haya, tusonge mbele!

Oliver (aka BT)



 _____

From: wikimediake-bounces@lists.wikimedia.org
[mailto:wikimediake-bounces@lists.wikimedia.org] On Behalf Of Abbas Mahmood
Sent: 11 April 2011 15:36
To: Wikimedia Kenya
Subject: Re: [Wikimedia Kenya] Meetup Minutes: 09/04/2011



Hello,



> Date: Mon, 11 Apr 2011 14:43:12 +0300

> From: chriwaustin@gmail.com
> To: wikimediake@lists.wikimedia.org
> Subject: Re: [Wikimedia Kenya] Meetup Minutes: 09/04/2011
>
> Greetings, the issue of registering the chapter is a pressing matter
> at the moment. Its therefore my appeal to all of us to ensure we get
> the current stalement behind us ASAP.
> As mentioned at the meeting, proceedings between the lawyer and our
> representatives were to be posted; so as to act as a guidance for the
> other members prior to the voting.



At this stage, I'm assuming that the active members all know the difference
of a trust, society and co. ltd by guarantee. I don't mind writing them down
again, but the issue that has just been raised is that this is not a voting
matter.



>An official voting session was
> then to be organized where the legal vehicle selected by most of the
> members will prevail. However, of greater importance were the by-laws
> that are supposed to govern us.
> Therefore, a greater responsibility lies to those liasing with the
> lawyer in educating the rest of the members before we get to vote.



I am the person liaising with the lawyer and I have tried my level best to
repeat over and over again what he told me and the ones that were at the
iHub meetup. And, despite Oscar being tired of this monotony, I have still
taken the initiative to answer most, if not all, queries regarding the
bylaws and the legal mechanism to the best of my ability.


> Moreover, we need to set reasonable time-limits for instance the
> voting date, duration et cetera.



But the issue here is that some people don't want to vote in the first
place. So why set a voting date, if this is not an issue that requires
voting?



Lastly, timely and official
> documentation of any proceedings, sessions and occurences need to be
> availed to all members.



What documents, in particular? If it is the minutes, they are on the mailing
list. If it's the bylaws, they are on meta, on wikimedia.or.ke and on
etherpad. As far as I know, all important documents are shared. It is up to
the members themselves to take an initiative of keenly following up the
discussions on a day-to-day basis.


> We need to get words into action immediately for the well being of the
> foundation.



Not for the well being of the Foundation. The Foundation and the chapters
are two different entities. So, as far as I'm concerned, it's for the well
being of Wikimedia Kenya.
> Regards, Riwa.
>
> _______________________________________________
> WikimediaKE mailing list
> WikimediaKE@lists.wikimedia.org
> https://lists.wikimedia.org/mailman/listinfo/wikimediake

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Message: 2
Date: Tue, 12 Apr 2011 03:34:25 -0700 (PDT)
From: oscar okwero <oscar_okwero@yahoo.com>
Subject: Re: [Wikimedia Kenya] Saturday meetup
To: Alex Wafula <xelawafs@yahoo.com>,   "The discussion list for the
       upcoming Wikimedia Kenya chapter."      <wikimediake@lists.wikimedia.org>
Message-ID: <487602.89094.qm@web57509.mail.re1.yahoo.com>
Content-Type: text/plain; charset="us-ascii"

where at what time?

--- On Thu, 4/7/11, Alex Wafula <xelawafs@yahoo.com> wrote:

From: Alex Wafula <xelawafs@yahoo.com>
Subject: [Wikimedia Kenya] Saturday meetup
To: "Wikimediake Mailing List" <wikimediake@lists.wikimedia.org>
Date: Thursday, April 7, 2011, 3:19 PM

So is the Saturday meetup happening. I believe so far we have Oliver, Abbas and of course me who've confirmed attendance

--Alex

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_______________________________________________
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WikimediaKE@lists.wikimedia.org
https://lists.wikimedia.org/mailman/listinfo/wikimediake
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Message: 3
Date: Tue, 12 Apr 2011 14:05:53 +0300
From: "Isaac K. Kosgei " <kips8505izo@gmail.com>
Subject: Re: [Wikimedia Kenya] Meetup Minutes: 09/04/2011
To: oliver_stegen@sil.org,      "The discussion list for the upcoming
       Wikimedia Kenya chapter."       <wikimediake@lists.wikimedia.org>
Message-ID: <BANLkTimM_Ri=2Rx8ncdbeiV7mu9JMW1jvA@mail.gmail.com>
Content-Type: text/plain; charset=ISO-8859-1

I I am sorry I have not been replying to the thread I have cats the
whole week and exams next week. at least I will be free to contribute
more from 10th next month when I am through with project and exams.
on My part I have a few points to make
1. A company limited by Guarantee is headed by CEO
2. The supporting executive staff are called directors
3. The total number of the executive team should be an odd number say
5 or seven ( I think somebody had already noted that.

4. The requirements for registration are MoA- Memorandum of
Association and AoA- articles of Association
5.The registration fee is around 35,000
6.There are a minimum of three signatories preferably are CEO,
Director finance and Director Communications.
7. It takes 2-3 weeks for it to be processed from date of application.
8. It is advisable to have an internal constitution.
9. The other members will be ordinary members.


Once the registration is done and you have put everything in place
then we can thing of expanding by bringingg in a non executive board
(e.g someone from ICT Board, PS Ministry Communications Kenya,
Ministry of education )or any other organization this are people whose
role will be to advise the org.

With that said Can you reflect on thefollowing:
1.Set a time frame of activities (Org registration, the MOA and AoA
writing,internal constitution writing -Abbas should propose that then
members to second.
2.The best way to work on the above is delegation of duties to a small
group who will write and present to the whole group for amendment and
approval

All the best as you deliberate will join you from May 10th.


On 12/04/2011, Oliver Stegen <oliver_stegen@sil.org> wrote:
> Well said, Abbas,
>
> I wholeheartedly support us going ahead with co.ltd by guarantee and
> requesting the lawyer to suggest changes to our bylaws accordingly.
>
> Haya, tusonge mbele!
>
> Oliver (aka BT)
>
>
>
>   _____
>
> From: wikimediake-bounces@lists.wikimedia.org
> [mailto:wikimediake-bounces@lists.wikimedia.org] On Behalf Of Abbas Mahmood
> Sent: 11 April 2011 15:36
> To: Wikimedia Kenya
> Subject: Re: [Wikimedia Kenya] Meetup Minutes: 09/04/2011
>
>
>
> Hello,
>
>
>
>> Date: Mon, 11 Apr 2011 14:43:12 +0300
>
>> From: chriwaustin@gmail.com
>> To: wikimediake@lists.wikimedia.org
>> Subject: Re: [Wikimedia Kenya] Meetup Minutes: 09/04/2011
>>
>> Greetings, the issue of registering the chapter is a pressing matter
>> at the moment. Its therefore my appeal to all of us to ensure we get
>> the current stalement behind us ASAP.
>> As mentioned at the meeting, proceedings between the lawyer and our
>> representatives were to be posted; so as to act as a guidance for the
>> other members prior to the voting.
>
>
>
> At this stage, I'm assuming that the active members all know the difference
> of a trust, society and co. ltd by guarantee. I don't mind writing them down
> again, but the issue that has just been raised is that this is not a voting
> matter.
>
>
>
>>An official voting session was
>> then to be organized where the legal vehicle selected by most of the
>> members will prevail. However, of greater importance were the by-laws
>> that are supposed to govern us.
>> Therefore, a greater responsibility lies to those liasing with the
>> lawyer in educating the rest of the members before we get to vote.
>
>
>
> I am the person liaising with the lawyer and I have tried my level best to
> repeat over and over again what he told me and the ones that were at the
> iHub meetup. And, despite Oscar being tired of this monotony, I have still
> taken the initiative to answer most, if not all, queries regarding the
> bylaws and the legal mechanism to the best of my ability.
>
>
>> Moreover, we need to set reasonable time-limits for instance the
>> voting date, duration et cetera.
>
>
>
> But the issue here is that some people don't want to vote in the first
> place. So why set a voting date, if this is not an issue that requires
> voting?
>
>
>
> Lastly, timely and official
>> documentation of any proceedings, sessions and occurences need to be
>> availed to all members.
>
>
>
> What documents, in particular? If it is the minutes, they are on the mailing
> list. If it's the bylaws, they are on meta, on wikimedia.or.ke and on
> etherpad. As far as I know, all important documents are shared. It is up to
> the members themselves to take an initiative of keenly following up the
> discussions on a day-to-day basis.
>
>
>> We need to get words into action immediately for the well being of the
>> foundation.
>
>
>
> Not for the well being of the Foundation. The Foundation and the chapters
> are two different entities. So, as far as I'm concerned, it's for the well
> being of Wikimedia Kenya.
>> Regards, Riwa.
>>
>> _______________________________________________
>> WikimediaKE mailing list
>> WikimediaKE@lists.wikimedia.org
>> https://lists.wikimedia.org/mailman/listinfo/wikimediake
>
>


--
Isaac K. Kosgei.
Bachelor of Agribusiness Management
Egerton University,
Njoro Kenya.
(+254727553981)
www.linkedin.com/in/kipsizoo
Skype:Kipsizoo
Twitter:@Kipsizoo
*"You Must be the Change you wish to see in the world"-Mahatma Ghandi
*



------------------------------

Message: 4
Date: Tue, 12 Apr 2011 11:25:56 +0000
From: Abbas Mahmood <abbasjnr@hotmail.com>
Subject: Re: [Wikimedia Kenya] Meetup Minutes: 09/04/2011
To: <kips8505izo@gmail.com>, <oliver_stegen@sil.org>, The discussion
       list for        the upcoming Wikimedia Kenya chapter.
       <wikimediake@lists.wikimedia.org>
Message-ID: <BLU116-W126D48304C6124054F10EECAAB0@phx.gbl>
Content-Type: text/plain; charset="iso-8859-1"

Isaac,

a co. Ltd by gyarantee doesnt necessarily have to be led by a CEO  nor do the signatories be director finance/communications. It all depends on the bylaws: if we want it to be led by a Chairperson, then so be it. And if we want the signatories to be, say, 2 board members, that's equally possible.

There is no fixed parameters that we must stick to. As far as I know, we have the ability, through the bylaws, to custom-make our protocol the Wikimedia way.

> Date: Tue, 12 Apr 2011 14:05:53 +0300
> From: kips8505izo@gmail.com
> To: oliver_stegen@sil.org; wikimediake@lists.wikimedia.org
> Subject: Re: [Wikimedia Kenya] Meetup Minutes: 09/04/2011
>
> I I am sorry I have not been replying to the thread I have cats the
> whole week and exams next week. at least I will be free to contribute
> more from 10th next month when I am through with project and exams.
> on My part I have a few points to make
> 1. A company limited by Guarantee is headed by CEO
> 2. The supporting executive staff are called directors
> 3. The total number of the executive team should be an odd number say
> 5 or seven ( I think somebody had already noted that.
>
> 4. The requirements for registration are MoA- Memorandum of
> Association and AoA- articles of Association
> 5.The registration fee is around 35,000
> 6.There are a minimum of three signatories preferably are CEO,
> Director finance and Director Communications.
> 7. It takes 2-3 weeks for it to be processed from date of application.
> 8. It is advisable to have an internal constitution.
> 9. The other members will be ordinary members.
>
>
> Once the registration is done and you have put everything in place
> then we can thing of expanding by bringingg in a non executive board
> (e.g someone from ICT Board, PS Ministry Communications Kenya,
> Ministry of education )or any other organization this are people whose
> role will be to advise the org.
>
> With that said Can you reflect on thefollowing:
> 1.Set a time frame of activities (Org registration, the MOA and AoA
> writing,internal constitution writing -Abbas should propose that then
> members to second.
> 2.The best way to work on the above is delegation of duties to a small
> group who will write and present to the whole group for amendment and
> approval
>
> All the best as you deliberate will join you from May 10th.
>
>
> On 12/04/2011, Oliver Stegen <oliver_stegen@sil.org> wrote:
> > Well said, Abbas,
> >
> > I wholeheartedly support us going ahead with co.ltd by guarantee and
> > requesting the lawyer to suggest changes to our bylaws accordingly.
> >
> > Haya, tusonge mbele!
> >
> > Oliver (aka BT)
> >
> >
> >
> >   _____
> >
> > From: wikimediake-bounces@lists.wikimedia.org
> > [mailto:wikimediake-bounces@lists.wikimedia.org] On Behalf Of Abbas Mahmood
> > Sent: 11 April 2011 15:36
> > To: Wikimedia Kenya
> > Subject: Re: [Wikimedia Kenya] Meetup Minutes: 09/04/2011
> >
> >
> >
> > Hello,
> >
> >
> >
> >> Date: Mon, 11 Apr 2011 14:43:12 +0300
> >
> >> From: chriwaustin@gmail.com
> >> To: wikimediake@lists.wikimedia.org
> >> Subject: Re: [Wikimedia Kenya] Meetup Minutes: 09/04/2011
> >>
> >> Greetings, the issue of registering the chapter is a pressing matter
> >> at the moment. Its therefore my appeal to all of us to ensure we get
> >> the current stalement behind us ASAP.
> >> As mentioned at the meeting, proceedings between the lawyer and our
> >> representatives were to be posted; so as to act as a guidance for the
> >> other members prior to the voting.
> >
> >
> >
> > At this stage, I'm assuming that the active members all know the difference
> > of a trust, society and co. ltd by guarantee. I don't mind writing them down
> > again, but the issue that has just been raised is that this is not a voting
> > matter.
> >
> >
> >
> >>An official voting session was
> >> then to be organized where the legal vehicle selected by most of the
> >> members will prevail. However, of greater importance were the by-laws
> >> that are supposed to govern us.
> >> Therefore, a greater responsibility lies to those liasing with the
> >> lawyer in educating the rest of the members before we get to vote.
> >
> >
> >
> > I am the person liaising with the lawyer and I have tried my level best to
> > repeat over and over again what he told me and the ones that were at the
> > iHub meetup. And, despite Oscar being tired of this monotony, I have still
> > taken the initiative to answer most, if not all, queries regarding the
> > bylaws and the legal mechanism to the best of my ability.
> >
> >
> >> Moreover, we need to set reasonable time-limits for instance the
> >> voting date, duration et cetera.
> >
> >
> >
> > But the issue here is that some people don't want to vote in the first
> > place. So why set a voting date, if this is not an issue that requires
> > voting?
> >
> >
> >
> > Lastly, timely and official
> >> documentation of any proceedings, sessions and occurences need to be
> >> availed to all members.
> >
> >
> >
> > What documents, in particular? If it is the minutes, they are on the mailing
> > list. If it's the bylaws, they are on meta, on wikimedia.or.ke and on
> > etherpad. As far as I know, all important documents are shared. It is up to
> > the members themselves to take an initiative of keenly following up the
> > discussions on a day-to-day basis.
> >
> >
> >> We need to get words into action immediately for the well being of the
> >> foundation.
> >
> >
> >
> > Not for the well being of the Foundation. The Foundation and the chapters
> > are two different entities. So, as far as I'm concerned, it's for the well
> > being of Wikimedia Kenya.
> >> Regards, Riwa.
> >>
> >> _______________________________________________
> >> WikimediaKE mailing list
> >> WikimediaKE@lists.wikimedia.org
> >> https://lists.wikimedia.org/mailman/listinfo/wikimediake
> >
> >
>
>
> --
> Isaac K. Kosgei.
> Bachelor of Agribusiness Management
> Egerton University,
> Njoro Kenya.
> (+254727553981)
> www.linkedin.com/in/kipsizoo
> Skype:Kipsizoo
> Twitter:@Kipsizoo
> *"You Must be the Change you wish to see in the world"-Mahatma Ghandi
> *
>
> _______________________________________________
> WikimediaKE mailing list
> WikimediaKE@lists.wikimedia.org
> https://lists.wikimedia.org/mailman/listinfo/wikimediake

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End of WikimediaKE Digest, Vol 9, Issue 35
******************************************


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