[teampractices] Tracking team member calendars?

[S Page]

On Tue, May 26, 2015 at 2:30 PM, Kevin Smith <ksmith at wikimedia.org> wrote:

> Do we have any best practices for tracking team member vacations, travel,
> etc.?
>
We have several :)

The description of WMF Sick/Vacation calendar
<https://www.google.com/calendar/embed?src=wikimedia.org_ljc5vdg9vevjf5l948m1fsk5u4%40group.calendar.google.com&ctz=America/Los_Angeles>
in https://office.wikimedia.org/wiki/Office_IT/Calendars says
Add sick, vacation, working remote, OOO, holidays, etc. to this.
That's pretty definitive. Yes it can fill your Google calendar window ,but
it's easy to uncheck a calendar. It's only viewable by wikimedia.org members

Meanwhile
https://office.wikimedia.org/wiki/Staff_handbook/Benefits#Time_Off_Benefits
says "These instructions include how to add your time off plans to shared
calendars", but... they don't! Maybe someone copy-pasted from
https://office.wikimedia.org/wiki/ADP_Employee_Self_Service_Portal#Coordinating_Time_Off_with_Calendars
which echoes Guillaume's reply:

   1. Put your time off on your calendar, and copy (or invite) your
   manager. ...

(but doesn't mention shared calendars).

Note you can view an event and More actions > Copy to *Another calendar*,
so creating two calendar events isn't twice the work.

Nick Wilson (Quiddity) replied:

> The two teams I work with (CL and Collaboration) both use their team's
> gcalendar (using copied events from personal calendars) to track member's:
> vacations, extended-sickdays, traveldays, etc.
>

Using a team calendar instead of WMF Sick/Vacation allows staff to be more
open about "out today for drug rehab", and you can use it for intra-day
absences ("Out until 1pm, note missing the deploy"), but doing so means WMF
is inconsistent.

Cheers,
-- 
=S Page  WMF Tech writer
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