[teampractices] Tracking team member calendars?

[Anne Gomez]

On Wed, Jun 3, 2015 at 11:50 PM, Kevin Smith <ksmith at wikimedia.org> wrote:

>
> On Wed, Jun 3, 2015 at 3:28 PM, Greg Grossmeier <greg at wikimedia.org>
> wrote:
>
>> > Is it
>> > possible to set up group aliases in google calendar, allowing you
>> quickly
>> > set up a meeting with a certain 10 people?
>>
>> I don't see how that's possible given all of those 10 people have
>> different scheduled :/
>>
>
> Being able to enter, say "search-team" as a guest, and have the system
> auto-expand that as if I had entered 10 names is a reasonable feature. Not
> one that exists, apparently, but it would be nice if it did.  Just today I
> realized that I had invited 6 of our 7 team members to a meeting, because I
> had to type all the names in, and I forgot one.
>

This actually is a feature, given that you use the built in gmail lists and
not custom lists like some of ours.

>
>
>> I don't find it too hard to schedule ~10 people for a meeting... It's
>>
> not a fun job that I tend to just offload to Sarah, Megan, Praveena,
>> with immense gratitude.
>>
>
> Absolutely. For actually scheduling a meeting, they do a great job. But
> for me to quickly answer the question "How much of our team will be around
> next week?", or "Where's teammate Betty today?", existing tools don't work
> well. Creating a pretend event, and then typing in 10 names, only to
> discard it moments later, is annoying.
>
> Before I started this thread, I had a brief informal chat with Sarah about
> team calendars. She seemed ambivalent about them. If she had felt strongly
> one way or the other, I might not have brought this to a wider audience.
>

Fundraising has a team calendar that we use for absences and travel. We
also tend to duplicate this with more specificity onto personal calendars
(and sometimes if I'm feeling clever I'll just invite one calendar to the
other's event so modifications work on both). It's worked fine.

Anne

>
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-- 
*Anne Gomez* // Product Manager, Fundraising
https://wikimediafoundation.org/


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