[Wikimedia-l] Who will host Wikimedia Conference 2014? Bidding process is open!

Wed Sep 18 12:19:57 UTC 2013

Hi,

This event can be installed to any city: given the requirements I can
organize it at any city having a conference centre large enough, from
Sopron, Hungary (
http://www.prokultura.hu/hu/konferenciak/rendezvenytermek.html , 5 section
rooms, 2 large halls, a theatre, etc.) to Mexico City, Mexico (
http://www.centrobanamex.com.mx/en/installations/ this technically a
stadium) and anywhere in between each direction. All of these locations
have staff, therefore it is just a matter of how much WMF is willing to
spend on it.

The thing is that you should start building from the bottom, not from the
top. A venue can be secured as late as 3 months before the event to give
everyone enough time to plan and get cheap tickets (and I mean first
minute, not last minute). Most airline and international train tickets are
the cheapest if you buy them ~3 months in advance. Not much later, nor
earlier, because both are being "penalized" by higher fees. We can find out
where to have the event as late as early January

Balazs

2013/9/18 Balázs Viczián <balazs.viczian at gmail.com>

> Hi,
>
> necessity and meaningfulness are not going hand-by-hand together.
>
> Frankly this event can be installed to any city: given the requirements I
> can organize it at any city having a conference centre large enough, from
> Sopron, Hungary (
> http://www.prokultura.hu/hu/konferenciak/rendezvenytermek.html , 5
> section rooms, 2 large halls, a theatre, etc.) to Mexico City, Mexico (
> http://www.centrobanamex.com.mx/en/installations/ this technically a
> stadium) and anywhere in between each direction.
>
> The thing is that you should start building from the bottom, not from the
> top. A venue can be secured as late as 3 month before the event to give
> everyone enough time to plan and get cheap tickets (and I mean first
> minute, not last minute). Most airline and international train tickets are
> the cheapest if you buy them ~3 months in advance. Not much later, nor
> earlier, because both are being "penalized" by higher fees. We can find out
> where to have the event as late as early January.
>
> Balazs
>
>
>
> 2013/9/18 Cornelius Kibelka <jckibelka at gmail.com>
>
>> Vince,
>>
>> That may be true. But maybe you remember that Nicole some months ago tried
>> to initiate a discussion process about the Conference, almost nobody
>> replied or was engaged in the discussion.
>>
>> So now we have to hurry up, if we want a conference or a meeting at all in
>> early 2014. After that or even at the Conference itself we can discuss the
>> future of this type of gathering.
>>
>> I think, personally, an Affiliate conference is absolutely necessary. The
>> design of the conference itself is up to the future programme committee.
>> Of
>> course, as you suggest, more thematic slots are (more) useful instead of
>> the three days talking about the state of the chapters. However, that's an
>> other discussion.
>>
>> Best
>> Cornelius
>> ----
>> Cornelius Kibelka
>>
>> Mobile: +49-1520-7226062
>> Twitter: @jaancornelius
>> Am 18.09.2013 10:01 schrieb "Balázs Viczián" <balazs.viczian at wikimedia.hu
>> >:
>>
>> > Imo would be nice to know what to bid for before bidding at all...
>> >
>> > If it is that struggling to find out what is WMConf is about, I suggest
>> > dropping it at all (as per the evolution of Wikimania, it would be a
>> > reasonable decision) and create small, thematic workshops instead (see
>> the
>> > PED workshop in Budapest in July)
>> >
>> > Vince
>> >
>> >
>> > 2013/9/17 Nicole Ebber <nicole.ebber at wikimedia.de>
>> >
>> > > Hi Balázs,
>> > >
>> > > thanks for asking. I wanted to focus on the location committee first,
>> > > and then send a call for input and volunteers for the programme
>> > > committee within the next days.
>> > >
>> > > Best,
>> > > Nicole
>> > >
>> > >
>> > >
>> > > On 16 September 2013 21:31, Balázs Viczián <
>> balazs.viczian at wikimedia.hu>
>> > > wrote:
>> > > > would be nice to learn more about the "programme committee"; who are
>> > > they,
>> > > > what are their duties, etc.
>> > > >
>> > > > Cheers,
>> > > > Balázs
>> > > >
>> > > > 2013/9/16 Nicole Ebber <nicole.ebber at wikimedia.de>
>> > > >
>> > > >> Dear Wikimedia friends,
>> > > >>
>> > > >> following up on the emails Asaf and I sent a few weeks ago, I have
>> now
>> > > >> drafted the bidding process to decide upon the location for next
>> > > >> year’s Wikimedia Conference. This event will not only host the
>> annual
>> > > >> Chapters’/Affiliates’ conference, but also the WMF board, FDC and
>> > > >> AffCom meetings and is meant to take place in April 2014 (tbc).
>> > > >>
>> > > >>
>> > > >>
>> > >
>> >
>> https://meta.wikimedia.org/wiki/Talk:Future_of_the_Wikimedia_Conference#Bidding_process_for_hosting_the_next_Wikimedia_Conference
>> > > >>
>> > > >> == LOCATION COMMITTEE ==
>> > > >> I would like to see a small location committee (3 representatives
>> of
>> > > >> affiliates, 1 AffCom and 1 WMF) to decide about the hosting
>> chapter.
>> > > >> Asaf and Bence already agreed upon joining the committee, and it
>> would
>> > > >> be nice to see someone from WMIT there, as they have the freshest
>> > > >> experience. So if you have severe experience with conference
>> > > >> organisation, please consider joining the committee now!
>> > > >>
>> > > >> == WANNA HOST WMCON 2014? ==
>> > > >> All chapters who are interested in organising the conference in
>> 2014
>> > > >> are invited to place a short bid on Meta. The bids should be made
>> > > >> until 30 September, a decision should be available before 15
>> October.
>> > > >> The winning organisation will be responsible for all the
>> logistics, as
>> > > >> in: venue, catering, travel and visa arrangements, accommodation,
>> > > >> technical equipment, social events, communication with and support
>> for
>> > > >> the participants, coordination with the programme committee and the
>> > > >> facilitators.
>> > > >>
>> > > >> I hope that if we can take the logistics and location for granted,
>> > > >> this will help us focus on the content and sustainability of the
>> > > >> event. I have written more about the programme part on Meta.
>> > > >>
>> > > >> Thanks to Asaf and Bence for giving their valuable input to the
>> set-up
>> > > >> of this process. Since WMDE has kind of a traditional interest in
>> > > >> having a good conference, I am happy to take a leading role in
>> > > >> organising this process. Any help is highly appreciated! I am
>> looking
>> > > >> forward to an exciting Wikimedia Conference 2014. \o/
>> > > >>
>> > > >> Nicole
>> > > >>
>> > > >>
>> > > >> --
>> > > >> Nicole Ebber
>> > > >> International Affairs
>> > > >>
>> > > >> Wikimedia Deutschland e.V. | Obentrautstr. 72 | 10963 Berlin
>> > > >> Tel. +49 30 219158 26-0
>> > > >>
>> > > >> http://wikimedia.de
>> > > >>
>> > > >> Wikimedia Deutschland - Gesellschaft zur Förderung Freien Wissens
>> e.V.
>> > > >> Eingetragen im Vereinsregister des Amtsgerichts
>> Berlin-Charlottenburg
>> > > >> unter der Nummer 23855 B. Als gemeinnützig anerkannt durch das
>> > > >> Finanzamt für Körperschaften I Berlin, Steuernummer 27/681/51985.
>> > > >>
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>> > >
>> > > --
>> > > Nicole Ebber
>> > > International Affairs
>> > >
>> > > Wikimedia Deutschland e.V. | Obentrautstr. 72 | 10963 Berlin
>> > > Tel. +49 30 219158 26-0
>> > >
>> > > http://wikimedia.de
>> > >
>> > > Wikimedia Deutschland - Gesellschaft zur Förderung Freien Wissens e.V.
>> > > Eingetragen im Vereinsregister des Amtsgerichts Berlin-Charlottenburg
>> > > unter der Nummer 23855 B. Als gemeinnützig anerkannt durch das
>> > > Finanzamt für Körperschaften I Berlin, Steuernummer 27/681/51985.
>> > >
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