[Wikimedia-l] [Internal-l] 2013-2014 Round 1 FDC eligibility status & IRC office hours

Wed Jul 17 20:27:41 UTC 2013

Thanks Anders for sharing this update. Out of curiosity, was this already
shared elsewhere?

To comprehend the situation fully, what does this mean for the WMF budget
for 2013/2014? I mean, to put things a little in perspective:
* The annual plan was not shared until some days into the year (Sam was not
even allowed to share the summary I believe?)
* The financial details were also not shared (nor was any input asked I
believe to the community?)
* There will be no afterwards-rubberstamp-kind-of-approval by the FDC for
non-core activities

While I agree that the procedure followed last year was much left to
improve on in many ways - the situation for this year seems even less
satisfactory with regards to the WMF budget. Does this mean the WMF will
not do anything outside the core? Or will it simply not request funding but
assume approval as the board already approved it? And what effect does this
have on the available funds for the FDC? (this is probably covered in the
annual plan - apologies for not getting around to reading that yet, I saw
little point yet as it is after the fact anyway)

Best,
Lodewijk

2013/7/17 Anders Wennersten <mail at anderswennersten.se>

>
> Seb35 skrev 2013-07-17 15:55:
>
>
>> I don’t understand: the results of the Round 2 will be April-May 2014, is
>> it not for the Fiscal Year 2013-14 the non-core WMF will ask funding? If
>> so, this would mean funds will already be spent for the major part and the
>> FDC will have no choice than accept the requested funds, isn’t it? I might
>> not catch something.
>>
>
> The WMF budget for 2012-2013 was reviewed by FDC in Round 1 in October
> 2012. It was a rather confusing and unsatisfactory exercise as the budget
> was already approved by the Board. But with the decision on "narrowed
> focus", made two days before our meeting, we could anyway give some type
>  of "blessing" of the budget (but not with full consensus - the only case
> as yet).
>
> In our meeting for Round 2 in April this year we had not received any
> proposal from WMF, and we had two special sessions re WMF and FDC, first
> with Sue and part of the Board and the other just FDC with  Garfield
> supporting us with numbers etc. Neither of us in FDC, WMF or the Board saw
> any use of repeating the review of WMF budget in Round 1, as we did last
> year, and we agreed instead to get process in place for a a proper
> review/dissemination in Round 2 for the budget of 2014-2015. And FDC has
> since then stated some basic thoughts what this should look like.
>
> This means FDC will do no reviews of dissemination of the 2013-2014 budget
> for WMF. Also to remember we have an extreme tight schedule for the
> upcoming round with 15-16 applicants with no extra time to spare.
>
>  Anders
>
>
>
>
>
>>
>>
>>  *FDC have stated it want to have a proposal from WMF covering both the
>>> total and also some pinpointed programs in their budget with with money
>>> numbers for its budget for these pinpointed programs. How to pick these and
>>> if it also should be the total is still open. As it is only early next year
>>> this has to be resolved we will now wait until we have handled Round 1
>>> before we continue this issue
>>>
>>> We miss out this year but think it is more vital to "get it right" for
>>> 2014-2015
>>>
>>> Anders
>>> secretary of FDC
>>>
>>>
>>> Lodewijk skrev 2013-07-16 21:33:
>>>
>>>> resending, was bounced.
>>>>
>>>>
>>>> 2013/7/16 Lodewijk <lodewijk at effeietsanders.org>
>>>>
>>>>  Maybe this has been asked elsewhere already, apologies in that case,
>>>>> but
>>>>> could someone clarify why the Wikimedia Foundation is not eligible any
>>>>> more
>>>>> (and did not seem to send a letter of intent) for the FDC process? Does
>>>>> this mean WMF will only do core programs and shut down all other? Or is
>>>>> there another explanation I did not think of yet (this is of course,
>>>>> assuming the WMF is still intending to eat it's own dog food)?
>>>>>
>>>>> Best,
>>>>>
>>>>> Lodewijk
>>>>>
>>>>>
>>>>> 2013/7/16 Garfield Byrd <gbyrd at wikimedia.org>
>>>>>
>>>>>  Dear members of the Wikimedia community:
>>>>>>
>>>>>> Today, July 15, the Wikimedia Foundation published a list of Funds
>>>>>> Dissemination Committee (FDC) eligible entities [1] based the
>>>>>> eligibility
>>>>>> criteria [2] established in the FDC framework.  Entities that
>>>>>> submitted
>>>>>> Letters of Intent [3] are categorized in 'Yes', 'Yes, If',  and 'No'
>>>>>> categories based the eligibility criteria.  Please let us know if you
>>>>>> believe there are any corrections to be made to this list.
>>>>>>
>>>>>> A more detailed eligibility checklist document has also been created.
>>>>>>
>>>>>> [4]
>>>>>>
>>>>>> This document outlines eligibility gaps that need to be closed by
>>>>>> September
>>>>>> 15, 2013. Any entity in the "Yes, If" category must post all missing
>>>>>> documents on Meta by September 15 to be eligible for FDC funding.
>>>>>> Entities in the “No” column who are currently ineligible for FDC
>>>>>> funding or
>>>>>> those who decide not to proceed with an FDC application are welcome to
>>>>>> consider applying to the WMF Grants program. [5]
>>>>>>
>>>>>> On September 15, WMF will post the final list of the entities eligible
>>>>>> to apply for FDC funding if they are eligible. Please note that
>>>>>> entities
>>>>>> will need to remain in compliance with all Chapter Agreements and
>>>>>> Grant
>>>>>> Agreements until funds are sent in order to receive a grant through
>>>>>> the FDC
>>>>>> process, even if eligibility is confirmed as "Yes" on 15 September.
>>>>>>
>>>>>> The detailed eligibility checklist has improved since the last round.
>>>>>> You’ll now note that the final column now outlines upcoming
>>>>>> requirements
>>>>>> (e.g. per chapter or grant agreements or current grant requirements)
>>>>>> to
>>>>>> maintain FDC eligibility status. These are noted as “potential gaps,”
>>>>>> and
>>>>>> as those deadlines come up, entities will need to fill those gaps (for
>>>>>> example, by posting their documents and linking to them from the
>>>>>> Reports
>>>>>> page on Meta) in order to maintain their eligibility status with the
>>>>>> FDC. We hope this change allows entities, the FDC, and the FDC staff
>>>>>> to
>>>>>> track eligibility better and ensure that everyone is informed of
>>>>>> potential
>>>>>> as well as current issues that may affect eligibility.
>>>>>>
>>>>>> All entities that apply for FDC funding will be required to maintain
>>>>>> eligibility throughout the duration of the proposal review process
>>>>>> until
>>>>>> funds are sent (or until the decision on whether to send funds is
>>>>>> made). We
>>>>>> encourage you to get in touch with us if you have any questions about
>>>>>> your
>>>>>> entity's gaps or potential gaps.
>>>>>> <http://meta.wikimedia.org/**wiki/Grants:Index<http://meta.wikimedia.org/wiki/Grants:Index>
>>>>>> >
>>>>>>
>>>>>> <http://meta.wikimedia.org/**wiki/Grants:Index<http://meta.wikimedia.org/wiki/Grants:Index>
>>>>>> >
>>>>>>
>>>>>> As a reminder, all applications for FDC funding from eligible entities
>>>>>> must be submitted by October 1, 2013 via the FDC portal. [6] The FDC
>>>>>> proposal form will be posted by August 15, 2013 on the FDC portal.
>>>>>> Please contact us if you have any questions about submitting your
>>>>>> proposal.
>>>>>>
>>>>>> WMF staff will reach out to all the of the entities that submitted
>>>>>> Letters of Intent individually to discuss their eligibility.
>>>>>>
>>>>>> In addition, the FDC support staff has scheduled two IRC office hours
>>>>>> to
>>>>>> provide more explanation about the eligibility status. [7] We look
>>>>>> forward
>>>>>> to meeting with you on Thursday, July 18 at 0:00 UTC or at 16:00
>>>>>> UTCthat same day. Please feel free to submit any questions in advance.
>>>>>>
>>>>>> Do let me know if you have any questions, clarifications or concerns
>>>>>> about the eligibility process, or if you need clarifications.  We are
>>>>>> here
>>>>>> to support you.
>>>>>>
>>>>>> Sincerely,
>>>>>>
>>>>>> Garfield Byrd
>>>>>>
>>>>>> [1]
>>>>>> https://meta.wikimedia.org/**wiki/FDC_portal/Eligibility_**
>>>>>> status/2013-2014_round1<https://meta.wikimedia.org/wiki/FDC_portal/Eligibility_status/2013-2014_round1>
>>>>>>
>>>>>> [2] http://meta.wikimedia.org/**wiki/FDC_portal/Eligibility_**
>>>>>> criteria<http://meta.wikimedia.org/wiki/FDC_portal/Eligibility_criteria>
>>>>>>
>>>>>> [3] http://meta.wikimedia.org/**wiki/Category:FDC_2013-2014_**Round_1<http://meta.wikimedia.org/wiki/Category:FDC_2013-2014_Round_1>
>>>>>>
>>>>>> [4]
>>>>>> https://meta.wikimedia.org/**wiki/FDC_portal/Eligibility_**
>>>>>> checklist/2013-2014_round1<https://meta.wikimedia.org/wiki/FDC_portal/Eligibility_checklist/2013-2014_round1>
>>>>>>
>>>>>> [5] http://meta.wikimedia.org/**wiki/Grants:Index<http://meta.wikimedia.org/wiki/Grants:Index>
>>>>>>
>>>>>> [6] http://meta.wikimedia.org/**wiki/FDC_portal<http://meta.wikimedia.org/wiki/FDC_portal>
>>>>>> [7] http://meta.wikimedia.org/**wiki/IRC_office_hours#**
>>>>>> Upcoming_office_hours<http://meta.wikimedia.org/wiki/IRC_office_hours#Upcoming_office_hours>
>>>>>>
>>>>>> --
>>>>>> Garfield Byrd
>>>>>> Chief of Finance and Administration
>>>>>> Wikimedia Foundation
>>>>>> 415.839.6885 ext 6787
>>>>>> 415.882.0495 (fax)
>>>>>> www.wikimediafoundation.org
>>>>>>
>>>>>> Imagine a world in which every single human being can freely share in
>>>>>> the sum of all knowledge. Help us make it a reality!
>>>>>>
>>>>>> *https://donate.wikimedia.org*
>>>>>>
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>>>>>>
>>>>>>
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