[Foundation-l] board meeting minutes: Aug 3 2011

[Lodewijk]

Hi Phoebe,

thanks a lot!

Reading the minutes, I am wondering - are the reports of the independent
companies (KPMG and Daniel J. Fusco & Company) available online so that the
considerations of the board can be better understood? If so, it would
probably be helpful to link them from the minutes :)

Thanks,

Lodewijk

Am 12. September 2011 19:27 schrieb phoebe ayers <phoebe.wiki at gmail.com>:

> FYI: the minutes from the August 3rd, 2011 Board meeting in Haifa (the
> Wikimania meeting) are now posted:
> http://wikimediafoundation.org/wiki/Minutes/2011-08-03
>
> Regards,
> Phoebe Ayers
>
>
> p.s. Digression on minutes:
> Since I recently had to learn the process by which board minutes are
> written and approved, I thought I would share it with you all --
> possibly of interest to long-time foundation watchers :)
>
> 1. both the executive assistant to the board & the board secretary
> take notes during the meeting; the executive assistant makes sure that
> no important items are lost and their presence as recorder allows the
> board secretary to fully participate in the meeting. [in this case
> additionally since it was a transition meeting both SJ and I took
> notes and shared with each other].
> 2. notes are typed up in minute form by the the executive assistant,
> who then gives the document to the board secretary, who then reviews
> and edits, and then shares the minutes with the board. This process
> may take some time (e.g. after Wikimania when everyone is traveling or
> participating in the conference afterwards).
> 3. the minutes are voted on as a regular resolution; this means a week
> for the full board to discuss/edit onwiki if there are any typos or if
> the minutes don't reflect the meeting accurately. After finalization
> there is then a two-week period to vote to approve (in practice the
> voting period for minutes is generally shortened to a week);
> occasionally minutes may get approved by a vote at the next meeting.
> 4. after approval, the board secretary posts the minutes to the
> foundation wiki, as the copy of record for the
> community/board/auditors etc.
>
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